Corporate Administrator – Assistant to CEOColdwell Banker Harris McHaney & Faucette | Northwest Arkansas | Full-Time, In-OfficeLocation: 809 S. 52nd Street, Rogers, AR 72758- Easy access directly off I-49Schedule: Full-time, consistent 40hr work week, Monday–Friday, Flexible Start/End TimePay: $26 - $28 Hourly, Non-exempt Reports to: CEO/Owner Benefits: Paid time off, holiday pay, matching 401k, career advancement opportunities Is This You?Are you the organized, dependable person everyone relies on to keep things running? Do you enjoy a well-kept calendar, a clean spreadsheet, and planning an office celebration ? If so, we would love to meet you.As our Corporate Administrator, you will be the right hand to our CEO and leadership team. You will handle executive support, reporting, recruiting support, meetings, and events, and you will help set the tone for the people who make our company run.Who We AreColdwell Banker Harris McHaney & Faucette has been a trusted name in Northwest Arkansas real estate for over 70 years. We get the best of both worlds. As part of the Coldwell Banker network, we have national brand recognition, proven systems, and industry-leading tools behind us. We are also locally owned and operated, so the decisions that shape our company, our culture, and our community are made right here by people who know you by name.We work like a family. We show up for each other, celebrate birthdays and milestones together, and take pride in guiding our clients home with compassion & care.What You Will DoExecutive SupportWork directly with the CEO daily; Manage the CEO's calendar, schedule meetings, and coordinate logisticsMonitor the CEO's email and flag important messages, updates, and potential issuesAttend meetings as requested, take detailed notes, and send clear follow-up summariesPrepare agendas, documents, presentations, and reportsHandle business and personal tasks for the CEO, such as online orders, appointments, insurance-related items, gathering signatures, and support for affiliated businessesArrange travel and event registrations for the CEO and leadership teamServe as a professional point of contact between the CEO and internal and external stakeholders, making sure follow-through happens on timeHandle sensitive information with complete confidentialityLeadership, Recruiting, and ReportingSupport company-wide recruiting goals alongside the CEO and Growth & Recruiting LeaderSchedule and prepare agendas for recurring meetings, including monthly leadership meetings, 1:1 coaching sessions, and property management meetingsMaintain key reports and trackers, including the Pending Business Report, 12-month running tracker, and agent activity and sales meeting attendancePull MLS reports and update the agent roster (training provided)Help with form and policy updates and with annual or recurring company projectsOffice Operations and CultureCoordinate company-wide meetings: prepare materials, reserve rooms, set up technology, and set up the conference room for weekly meetingsManage vendor relationships and keep the vendor list currentPlan and run monthly office events, holiday and seasonal gatherings, and birthday and anniversary celebrationsWork with the Front Desk Administrator and other offices to keep supplies stockedMaintain the company out-of-office calendar in Outlook and help staff with calendar managementKeep shared spaces organized, including the breakroom, meeting rooms, and copy roomStep in when needed to cover the front desk or closingsWhat You BringAssociate degree or equivalent required; Bachelor's degree preferred3+ years of administrative experience, ideally supporting an executive or leadership teamExperience with scheduling, document organization, office coordination, and reporting across multiple systemsWorking knowledge of AI systems and tools such as ChatGPT, Claude, Gemini, CoPilotStrong Microsoft 365 skills (Excel, Word, PowerPoint, Outlook) and familiarity with Google WorkspaceExcellent written, verbal, and listening communication skills. Must be able to listen with detail, and extract summaries from meetings. Strong organization and time management, with the ability to juggle multiple deadlinesA sharp eye for detail and a commitment to discretion and professionalismA flexible, problem-solving mindset and a willingness to collaborate and ask questionsA warm, courteous approach with agents, clients, vendors, and the public New to real estate? No problem. We will train you on the MLS and additional industry tools, including BrokerMetrics, Profit Power, and more. What Characteristics Excel in this RoleAbility to pivot quickly to the changing needs of the CEO and Leadership staffAbility to listen activelyAbility to learn the patterns of CEO, proactively delivering solutions to offset future requests. Why You Will Love It HereA predictable weekday schedule based on your needsA role that grows with you. As you settle in, more responsibility and advancement opportunities will follow.The backing of a global brand with the heart of a local, family-style team. A break from the traditional corporate structure with a locally ran company. Paid time off and holiday pay; 5 days after 6 months, and 3 weeks PTO after your first yearMatching 401k Work EnvironmentThis is an in-office only position reporting to our office located at 809 S. 52nd St. Rogers, AR. Typical workday is 8 hrs Monday through Friday; We do consider and respect shift flexibility in start and end times to accommodate your lifestyle. i.e. School pickup times, traffic avoidance for congested times, etc. The role involves computer work and may include lifting items up to 20 pounds. TransparencyAlthough we offer many benefits, we do not currently offer Health Insurance. Ready to Join Our Family?If this sounds like the right place for you, click Apply and send us your resume. We look forward to getting to know you!Coldwell Banker Harris McHaney & Faucette is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, veteran status, genetic information, or any other status protected by law. Reasonable accommodations are available upon request.