Corporate Contracts & Compliance Manager

D.H. Griffin Companies is a nationally recognized leader in demolition, environmental, industrial, emergency response, and specialized construction services. With operations spanning the United States and a network of affiliated companies, D.H. Griffin offers a dynamic environment where innovation, compliance, and operational excellence are at the forefront. The Corporate Contracts & Compliance Manager plays a pivotal role in ensuring the company's legal and regulatory standing, supporting business growth, and enabling teams to operate efficiently across multiple states and business entities. This is an excellent opportunity for a detail-oriented professional who thrives on building processes, managing complexity, and collaborating across departments to drive organizational success.

Responsibilities

• Oversee the full lifecycle of contract administration, including receipt, routing, approval, execution, and secure storage of contracts.
• Maintain and improve the company's contract management system, ensuring accurate tracking of key dates, renewals, and compliance requirements.
• Manage contractor licensing and corporate compliance across multiple states and legal entities, including new applications, renewals, amendments, and monitoring regulatory changes.
• Coordinate and maintain Secretary of State registrations, annual reports, and business registrations for new jurisdictions.
• Administer insurance and risk documentation, including Certificates of Insurance, surety bonds, and coordination with brokers and project teams.
• Support vendor and client compliance by maintaining prequalification platforms (e.g., ISNetworld, Avetta, Veriforce, Highwire) and coordinating documentation for onboarding and qualification requests.
• Develop and maintain compliance calendars, standardized procedures, and reporting dashboards for executive leadership.
• Identify and implement opportunities to improve workflows through technology and automation.
• Collaborate closely with Legal, Risk Management, Accounting, Operations, Business Development, and Human Resources to support compliance and business expansion initiatives.
• Assist with special projects related to corporate compliance and governance as needed.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of experience in contracts, compliance, licensing, legal administration, corporate governance, or related fields.
• Exceptional organizational and project management skills, with strong attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office, especially Excel and SharePoint.
• Experience managing multi-state contractor licensing (preferred).
• Background in construction, industrial services, engineering, or environmental industries (preferred).
• Familiarity with contract management software (preferred).
• Experience with entity management, Secretary of State filings, insurance certificates, and surety bonds (preferred).
• Experience with compliance management software such as Harbor Compliance, CSC, or similar platforms (preferred).
• Strong analytical and critical thinking skills, with a mindset focused on continuous improvement.
• Professional judgment, discretion, and the ability to communicate effectively with executives, attorneys, regulators, and operations personnel.