Corporate Coordinator

Lancesoft

Stamford, CT

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JOB DETAILS

SALARY

$24

LOCATION

Stamford, CT

POSTED

28 days ago

This role will provide full range of coordinator support for the Corporate Responsibility and Learning teams. This individual will provide support with a specific focus on managing complex schedules, project deadlines, data reporting, budgeting, supplier management, internal communications and other coordinator duties. The person in this position will work
collaboratively with colleagues across the company.

Essential Responsibilities:

Manage attendees, agenda, and logistics of meetings, learning center programs and departmental events while anticipating conflicts and solving problems
Supplier and vendor management for the Corporate Responsibility and Learning teams

Process and reconcile all Corporate Responsibility, company Foundation and Learning transactions (e.G. UNITE, Speaker Series, Matching Gifts, Corporate Grant Activity, learning vendors, etc.)
Manages all team activity in Coupa –SOW, PO and invoice/payment requests

Budget management and tracking for all team cost centers and across our Employee Resource Groups
Payments management and tracking across all Corporate Responsibility and Learning activities

Company Foundation Grant Payments through Wells Fargo account. Sets up and verifies nonprofit account numbers for payment;initiates the payments, checking to make sure the amounts are correct
Citizenship Payments to nonprofits (table sponsorships etc.), suppliers etc. Through Coupa
Payroll Deductions for Matching Gifts through Triton to move funds from employees’payroll to cover their matching gift donations
Learning Center vendor payment management and tracking through Coupa

UNITE Conference vendor management and logistics/planning support from conception to execution
Manage logistics, catering, classroom materials, employee experience and coordination of planning for all Learning Center facility activities at our Stamford, CT campus
Partner with meeting owner to bring vision to life, and provide best practices and recommendations (suggesting space based on event needs and guest count, ordering materials, creating physical & digital signage, managing furniture layouts, managing attendees and engagement, etc.)
Partners with broader Stamford Hub Events Team to achieve mission of elevating employee and event experience across campus
Lead and manage volunteer initiatives for corporate headquarters in Stamford, CT
Support the Company Foundation including Foundation Board meetings and activities
Coordinate team activities and meetings, planning for various on-site and off-site events;includes oversight of outside parties/vendors
Ensure appropriate and accurate documentation/other materials are provided in preparation for meetings/calls
Perform other coordinator support (such as copying, ordering/ maintaining office supplies/equipment) and general office duties and/or special projects as assigned
Administrative support for Chief Corporate Responsibility Officer and Chief Talent Strategy Officer - coordinate travel arrangements, expense reports and calendar management, as needed

Qualifications/Requirements:

7+ years of experience in coordinator or executive administrative role
4+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook
Prior experience working with Senior Executives and interfacing with senior leadership

Responsibility & Learning
Desired Characteristics:

Associates or Bachelor’s Degree
Experience coordinating large scale events and managing vendors
Human Resources experience
Experience working with Microsoft Teams
Ability to accept responsibility and handle confidential information
Strong organizational and time management skills
Strong interpersonal skills with ability to interact with individuals at all levels of the organization
Ability to manage multiple projects effectively and with minimal supervision
Dedicated, flexible and dependable team player
Excellent proficiency of Microsoft PowerPoint, Excel, Word and Teams
High level of integrity, confidentiality and self-confidence
Clear, concise and articulate communication skills (verbal & written)

Must Haves:

Logistics coordinator skills, overseeing an office with daily functions and scheduling
Office Support- Processing PO’s, order suppliers, schedule meetings
Project Support and Event Support
Excellent Computer, communication and time management skills
Outlook and Teams

About the Company

Lancesoft

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/

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