Corporate Governance Manager Senior

Paralegal And Administrative Support

Every day, our teams innovate across the world of finance. We collaborate to work smarter, while making a difference. We believe in diversity and inclusivity, giving a voice to everyone on the team. And we celebrate our success together. If you want to make an impact in fintech, we'd like to know: Are you FIS?

About The Role:

This role will provide confidential paralegal and administrative support to the Chief Legal Officer, Corporate Secretary, Public Company / Securities Legal team, and other senior management legal executives, with a focus on public company board operations, SEC compliance, proxy preparation, and corporate records and subsidiary management.

What You Will Be Doing:

SEC Filings & Disclosures

• Prepare and file periodic SEC reports (Form 8-K), Section 16 filings (Forms 3, 4, 5), and proxy statements (including managing timeline, distributing sections internally for input, and inputting edits into Workiva).

• Support disclosure controls processes and audits with internal team and external auditor.

• Manage insider trading compliance, including 10b5-1 plan tracking and managing insider list.

• Coordinate filings with NYSE for dividends and Annual Stockholder meeting.

Board & Committee Support

• Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.

• Draft meeting agendas, board notices, resolutions, and secretary certificates.

• Coordinate logistics and materials for Annual Stockholder and Board meetings.

• Serve as project manager for deliverables for each quarterly Board meeting.

• Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed). Serve as main contact point for all directors' needs.

• Handle payment of director fees, equity awards and deferrals.

• Manage power of attorneys and Edgar codes for directors.

• Research materials for Board ongoing education and coordinate with directors weekly.

• Coordinate D&O questionnaires and Board and committee evaluations.

Corporate Governance & Entity Maintenance

• Maintain corporate minute books, records, and governance databases.

• Assist, when necessary, with subsidiary formations, annual reports, and entity compliance.

• Oversee related person transaction processes.

Cross-Functional & Transactional Support

• Assist with due diligence, corporate transactions, and integration efforts.

• Support corporate governance policy implementation, and equity plan administration.

Additional Duties

• Coordinate with transfer agents, stock administration teams, and external advisors.

• Liaise with HR, finance, investor relations, and IT to ensure seamless governance workflows.

• Handle apostille, notary and Docusign requests.

• Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company.

• Edit typed material for grammar, punctuation, clarity and sentence structure.

What You Will Need:

• Bachelor's degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred).

• 8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters.

• Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings.

• Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications

• Strong attention to detail, organizational skills and excellent project management skills.

• Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC

• Ability to write legal/regulatory documents, summaries and other correspondence

• Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions

• Ability to maintain confidentiality and carry out assignments that are sensitive in nature

• Effective time management skills

• A sense of curiosity and a desire for incremental improvement

What We Offer You:

At FIS, you can learn, grow and make an impact in your career. Our benefits include:

• Flexible and creative work environment

• Diverse and collaborative atmosphere

• Professional and personal development resources

• Opportunities to volunteer and support charities

• Competitive salary and benefits