Administrative Skills, Artificial Intelligence (AI), Corporate Compliance, Corporate Governance, Data Entry, Detail Oriented, Document Control, Document Management, Leadership, Legal, Legal Documents, Organizational Skills, Professional Services, Records Management, Technical Delivery, Time Management, United States Citizen
Location: Deerfield Beach, FL
Duration: 6+ month
Compensation: $35/40/Hour
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.
The Corporate Governance Records Specialist is responsible for organizing, reviewing, digitizing, and maintaining historical corporate governance records within the company's entity management system, GEMS. Reporting to the Manager of Corporate Governance, this role will support a large-scale records digitization initiative by converting over 50 years of physical corporate records into electronic files while ensuring accuracy, consistency, and confidentiality.
This position requires exceptional attention to detail, strong organizational skills, and the ability to exercise sound judgment when determining which records should be retained and uploaded in accordance with established guidelines. This is an onsite position requiring attendance five days per week.
Key Responsibilities:- Review, organize, and process historical corporate governance records.
- Scan and digitize paper documents for upload into the GEMS entity management system.
- Apply established document naming conventions and formatting standards prior to uploading records.
- Partner with the Manager, Corporate Governance to determine which legacy documents should be retained and uploaded versus archived or excluded.
- Upload and index electronic records into GEMS while ensuring accuracy and completeness.
- Perform high-volume data entry with a strong focus on quality and accuracy.
- Maintain strict confidentiality while handling sensitive corporate and legal documentation.
- Organize and manage approximately 75 binders of historical corporate records throughout the digitization process.
- Identify and communicate discrepancies, missing information, or document quality issues as they arise.
- Support the Corporate Governance team with additional records management and administrative tasks as needed.
Required Qualifications:- Previous experience with data entry, records management, or document control.
- Demonstrated experience handling sensitive and confidential information.
- Experience supporting Legal, Corporate Governance, Compliance, or Records Management functions.
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to follow detailed processes and document retention guidelines.
- Ability to work independently while collaborating effectively with team members and leadership.
Preferred:- Experience working with document management or entity management systems (such as GEMS or similar platforms).
- Experience scanning, indexing, and organizing large volumes of records.
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.