About the Opportunity
We are looking for an experienced Corporate Governance Specialist to support board governance, legal department operations, regulatory coordination, and executive-level records management for a mission-driven financial services organization in Boston.
This role is ideal for someone with experience supporting a Board of Directors, managing board materials and minutes, coordinating committee meetings, handling confidential documents, and working in a regulated environment. The position requires excellent judgment, strong organization, polished communication skills, and the ability to manage sensitive information with discretion.
The role follows a hybrid schedule, with additional onsite time expected during the initial onboarding period.
What You'll Do
- Support corporate governance activities for the Board of Directors and board-level committees
- Coordinate regular and special board and committee meetings, including scheduling, logistics, materials, and follow-up
- Prepare, compile, review, and distribute board and committee meeting materials
- Draft meeting minutes, action items, resolutions, and related governance documentation
- Manage board portal activity, including user access, committee setup, content publishing, and document organization
- Track board attendance, fees, expense reports, director documentation, questionnaires, certifications, and related administrative items
- Maintain confidential board, executive, and legal records in accordance with retention, privacy, and security requirements
- Support secure document submissions, regulatory requests, records management processes, and internal/external portal updates
- Assist with director onboarding and orientation, including schedules, access, accommodations, resources, and meeting-related needs
- Help coordinate annual governance activities, including director elections, ethics certifications, delegation of authority updates, and required forms
- Track legal department projects, deadlines, deliverables, commitments, and follow-up items
- Communicate with internal stakeholders, executive leadership, board members, vendors, and external parties in a professional and confidential manner
- Support vendor management related to board portal tools, including reviews, renewals, and coordination
- Prepare reports, presentations, templates, and other materials for leadership, governance meetings, and regulatory purposes
- Partner with legal, executive, management, and administrative teams to ensure governance processes run smoothly
- Support occasional travel for board meetings and related governance events as needed
What We're Looking For
- 2 to 5 or more years of experience in corporate governance, assistant corporate secretary support, board administration, executive administration, legal operations, or a similar role
- Experience supporting Board of Directors or committee meeting processes
- Experience drafting or preparing meeting minutes, board materials, resolutions, agendas, or governance documentation
- Experience with Diligent Boardbooks or a similar board portal strongly preferred
- Experience working in a regulated industry preferred
- Financial services, banking, insurance, or similar regulated environment experience preferred
- Degree in Business Administration, Communications, Legal Studies, or a related field preferred
- Equivalent relevant experience may be considered
- Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
- Excellent written and verbal communication skills
- Strong organization, judgment, discretion, and attention to detail
- Ability to manage multiple priorities, deadlines, stakeholders, and confidential matters
- Professional presence and strong service orientation when working with leadership and board members
Preferred Experience
- Prior experience supporting corporate governance in a financial services or regulated environment
- Familiarity with records retention, secure document management, regulatory submissions, and confidential information protocols
- Experience coordinating director onboarding, board logistics, committee materials, and governance calendars
- Familiarity with Power BI, data analytics tools, or artificial intelligence applications is a plus
Compensation & Benefits
- Competitive compensation based on experience
- Annual bonus opportunity
- Hybrid schedule
- Paid time off, sick time, holidays, and personal days
- Healthcare benefits
- 401(k) benefits
- Commuter benefit
- Paid disability benefits
- Student loan repayment benefit
- Strong work-life balance
- Career growth opportunity within a stable, mission-driven organization
Why This Role Stands Out
This is a strong opportunity for a corporate governance professional who wants to support meaningful board operations in a stable, highly respected financial services environment. The role offers visibility with senior leadership, exposure to board-level work, strong benefits, hybrid flexibility, and the opportunity to contribute to a mission focused on housing, community development, and regional economic impact.
Qualified candidates are encouraged to apply.