Corporate Law Coordinator

Position Title:

Corporate Law Coordinator

Pay Rate:

$60,000 - $69,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Variable pay may provide additional opportunities for financial awards. This job is eligible to participate in IP's incentive plan

Category:

Salaried Non-Exempt Full-time

Location:

1740 International Dr.

Memphis, TN

The Job You Will Perform:

Attorney/Department Support

• Provides comprehensive and critical team-oriented secretarial and administrative support to attorneys, paralegals and department leadership, including preparing, reviewing, formatting, and proofreading legal and business documents, presentations, spreadsheets, and correspondence.

• Develop and enhance department processes and workflows to improve efficiency, streamline information gathering, and support effective collaboration with internal clients.

• Create, maintain, and distribute standardized templates, forms, notices, onboarding materials, and other corporate legal documentation, including support for blackout/open window communications and proxy statement reviews.

• Coordinate department operations, including calendar management, meeting scheduling, conference room reservations, catering arrangements, and Adobe Sign request administration.

• Generate and analyze reports from SAP and other business systems, including processing quarterly chargeback reports and supporting departmental reporting requirements.

• Manage records and office administration activities, including document retention, archiving, maintenance of hard-copy files, notary services, and department supply management.

• Service as a key resource for day-to-day departmental support by troubleshooting technology issues, coordinating with IT, and ensuring smooth execution of administrative and operational activities.

• Arrange travel for attorneys, as required

• Allocate expenses and prepare expense reports in Concur for departmental members.

Invoice Processing and Vendor Management

• Manage the end-to-end processing of legal department invoices across multiple payment platforms (SAP, Ariba, T360, wire transfers, and purchase orders), ensuring compliance with company policies, vendor agreements, and payment procedures.

• Review and reconcile invoices, payment records, and billing documentation to verify accuracy, prevent duplicate payments, resolve discrepancies, and confirm timely payment of vendor services.

• Administer legal matter management and financial systems by establishing and maintaining matters in T360 and creating, updating, and monitoring purchase orders for external service providers, settlements, and director compensation.

• Serve as the primary liaison between the Legal Department, vendors, sourcing, and shared services teams to facilitate vendor onboarding, contract and statement-of-work (SOW) collection, invoice processing, payment inquiries, and issue resolution.

• Coordinate vendor profile setup and maintenance by gathering required documentation, submitting information for system registration, and partnering with internal stakeholders to address questions and ensure data accuracy.

• Maintain expertise in legal operations processes and payment workflows, providing guidance to vendors and internal clients while supporting efficient financial administration and vendor management across the Legal Department.

Board of Director Meeting

• Coordinate end-to-end logistics for Board of Directors meetings, including travel arrangements, airfare, ground transportation, hotel accommodations, and ongoing communication with board members.

• Manage and troubleshoot meeting-related travel and scheduling issues, ensuring seamless support before, during, and after board meetings.

• Assist with board meeting execution by coordinating catering, servicing as a co-host, and providing onsite support to board members and attendees.

• Process and reconcile invoices associated with board meeting planning, travel, lodging, transportation, and other related expenses.

• Prepare and process board member travel reimbursements, ensuring timely and accurate reimbursement of approved expenses.

The Qualifications, Skills and Knowledge You Will Bring:

Required Qualifications:

• Must have a minimum of five years' experience working in a professional office environment, preferably in the legal field.
• Bachelor's or associate degree preferred.
• Must be able to work collaboratively with others.
• Must have very strong computer skills and be proficient using MS Word, PowerPoint and Excel. Strong grammar skills required.
• Must be a self-starter and possess the ability to follow through to completion on projects and processes.
• Must exhibit extremely high degree of professionalism, as position requires interaction with company senior executives, board members and important guests.
• Discretion and the ability to keep confidences are essential to this position, as position requires work on and exposure to highly confidential and sensitive matters.
• Must be able to work in a fast paced, high-energy office environment using multitasking skills. Working knowledge of general legal processes and terminology preferred.
• Must be willing to learn new legal processes.

Competencies:

• Attention to detail
• Interpersonal Savvy
• Action Oriented
• Time Management
• Organizational Skills
• Communications Effectively

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

The Career You Will Build:

Leadership training, promotional opportunities

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you'll see why our team members say they're Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join:

International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.