Corporate Real Estate and Facilities Coordinator

First Interstate Bank

Billings, MT

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JOB DETAILS

SALARY

SKILLS

Alliance/Partner Marketing, Americans with Disabilities Act (ADA), Analysis Skills, Asset Management Software, AutoCAD, Banking Services, Billing, Budgeting, Business Administration, Capital Project, Commercial Real Estate, Communication Skills, Compensation and Benefits, Cost Benefit Analysis, Custodial Services, Detail Oriented, Emergency Response, Employee Relations, Energy Efficiency, English Language, Environmental Regulations, Equipment Maintenance/Repair, Establish Priorities, Facilities Management, Facility Management Software, Finance, Financial Compliance, Homeland Security, Inventory Management, Inventory Reports, Leasing, Lift/Move 50 Pounds, Maintain Compliance, Maintenance Services, Market Share, Microsoft Office, Operational Expenditure (OPEX), Order Management, Organizational Skills, People Management, Physical Demands, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Process Improvement, Project Management Certification, Project Management Professional (PMP), Project Schedule, Project/Program Coordination, Project/Program Management, Real Estate, Record Keeping, Records Management, Regulatory Compliance, Risk Management, Safety/Work Safety, Schedule Development, Social Security Administration, Spanish Language, Sustainability, System Operations, Systems Administration/Management, Time Management, Vendor/Supplier Management, Vendor/Supplier Relations, Writing Skills

LOCATION

Billings, MT

POSTED

Today

**If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal. This position can be located at Bend, OR; Boise, ID; Casper, WY; Denver, CO; Omaha, NE; Rapid City SD; Sioux Falls, SD and Billings, MT. What’s Important to You We know your career is just one aspect of a meaningful, complex, and demanding life. That’s why we designed our compensation and benefits package to provide employees and their families with as much choice as possible. Generous Paid Time Off (PTO) in addition to paid federal holidays. Student debt employer repayment program. 401(k) retirement plan with a 6% match. The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it. We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate. SUMMARY The Corporate Real Estate (CRE) and Facilities Coordinator provides direct support to Corporate Real Estate and Facilities leads by maintaining key inventories and records, initiating bank premises and equipment lease and maintenance tasks, planning and tracking critical dates, and providing support for ongoing projects and processes. This position contributes to policy, procedure, and communication development, and serves as a point of contact for banking staff, risk management, and third-party vendors. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates maintenance, repairs, and cleaning services for office locations through the bank’s partnership with a third-party vendor management company. Manages daily work order submissions, including monitoring, assignment, and status reporting. Responds promptly to emergency maintenance or repair needs, including occasional events outside of normal business hours. Oversees lease administration activities, including reviewing lease documents and tracking terms, renewals, and payments. Assists with budgeting, planning, and execution of various projects, including capital improvements, maintenance, space optimization, and lease management. Proactively identifies, analyzes, and recommends repairs or future upgrades in collaboration with market leadership and internal staff. Performs financial tasks, such as preparing invoices for payment, reviewing operating expenses, and conducting cost/benefit analyses. Cultivates and maintains positive working relationships with staff and vendors, serving as a point of contact for employee requests and concerns. Prepares communications, reports, and presentations related to facilities and corporate real estate. Maintains accurate records of assets, floor plans, agreements, vendor contracts, and other key inventories using facility and asset management software. Creates and improves processes and procedures. Supports sustainability and energy efficiency initiatives. Ensures compliance with financial, health, safety, and environmental regulations, as well as internal policies and risk management standards. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE, SKILLS AND ABILITIES Strong analytical and organizational skills to manage records, schedules, and project timelines across multiple facilities. Prioritization and management of a high volume of tasks against critical deadlines. Excellent verbal and written communication skills with the ability to interact effectively with internal and external teams. Ability to work independently, proactively problem-solve, and initiate enhancements. Exceptional attention to detail, especially in maintaining accuracy, tracking requirements, and compliance with policy. Proficient in Microsoft Office Suite. Familiarity with project management systems, facilities management systems, and tools like AutoCAD. EDUCATION AND/OR EXPERIENCE Bachelor's Degree in Facilities Management, Real Estate, Business Administration, Finance, or related field required 1-3 years experience in facilities coordination and/or corporate real estate required 1-3 years experience in lease terms and real estate principles, project coordination or office relocations, and/or sustainability practices and workplace wellness standards preferred LICENSES AND CERTIFICATIONS Project Management Professional preferred PHYSICAL DEMANDS AND WORKING ENVIRONMENT The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Lifting - Frequently (up to 50 lbs) Sitting - Occasionally Standing - Frequently Walking - Frequently Hazards - Minimal Noise Level - Moderate Typical Work Hours - Subject to business need Regular and Predictable Attendance - Required COMPENSATION & BENEFITS We offer a competitive total compensation package including base salary and benefits. The pay range for this position is $67,870 to $105.270 per year in CO and depends on a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills and experience, education, and geographic location. Benefits include, but are not limited to, medical, dental, vision, short- term and long-term disability benefits and life insurance, flexible spending accounts, health savings account, employee assistance program, 401(k), Paid Time Off (new hires accrue at .069 per hours worked which equates to approximately 18 days per year inclusive of paid sick time) and up to 11 paid Federal holidays. For more information regarding our benefits, please visit https://www.firstinterstatebank.com/company/about/employee-benefits.php. **If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal. First Interstate Bank is an equal opportunity employer committed to a diverse workforce and a barrier-free employment process. Employment is based solely on an individual's merit and qualifications directly related to the position. We do not discriminate on the basis of race, color, religion, national origin, ancestry, pregnancy status, sex, age, marital status, disability, medical condition, or any other characteristics protected by law. We make all reasonable accommodations to meet the obligations set forth under the Americans with Disabilities Act (ADA) and state disability laws. In order to ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990, as amended, individuals that require accommodation in the job application process for a posted position may contact us Monday through Friday, 8 am to 5 pm MST at careers@fib.com. All applicants must pass pre-employment screenings including a background check. First Interstate BancSystem participates in E-Verify which will require new employees to verify their identity and employment eligibility through the internet-based system operated by the Social Security Administration (SSA) and the Department of Homeland Security (DHS). E-Verify Notice English or Spanish Right to Work Notice English or Spanish

About the Company

First Interstate Bank

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