Corporate Relations Coordinator

Overview:

The Corporate Relations Coordinator provides essential support to MxV Rail's community outreach, event operations, marketing and communications, and brand experience initiatives. Working under the direction of the Senior Manager - Corporate Relations, this role assists with planning, logistics, communications, social media coordination, marketing inventory, purchasing support, and relationship-building activities that strengthen MxV Rail's presence within the rail industry and local community.

This role is ideal for a detail-oriented professional seeking to grow their career in corporate relations, marketing, events, community engagement, and stakeholder communications. The coordinator plays a key role in ensuring the smooth execution of events, consistent brand representation, accurate tracking and organization of marketing resources, and positive engagement with internal and external stakeholders.

Primary Responsibilities:

• Coordinates and helps execute community outreach programs, facility tours, corporate events, employee engagement activities, marketing campaigns, and industry conferences and exhibitions.
• Assists with event and tour logistics, including scheduling, registration management, event platforms, vendor coordination, attendee communications, material preparation, project timelines, documentation, and onsite event support.
• Develops, proofreads, organizes, and maintains brand-aligned marketing and communication materials across print, digital, and social media channels, ensuring messaging is accurate, consistent, and reflective of the MxV Rail brand.
• Supports social media management and content calendar execution by creating and scheduling content, collecting photos and videos, monitoring engagement metrics, and contributing to performance reporting and continuous improvement efforts.
• Maintains the marketing and communications calendar and coordinates incoming requests from internal stakeholders to ensure timely project execution and alignment with organizational priorities.
• Manages marketing inventory and branded assets, including promotional items, apparel, printed collateral, signage, exhibit materials, and event supplies, while tracking inventory levels, coordinating distribution, and supporting replenishment efforts.
• Supports budget administration and procurement activities by preparing purchase order documentation, processing invoices, tracking expenditures, obtaining vendor quotes, placing orders, and coordinating with local, regional, and national suppliers.
• Builds and maintains positive working relationships with community partners, sponsors, vendors, and other stakeholders under the direction of the Senior Manager, Corporate Relations.
• Prepares routine correspondence, including emails, letters, schedules, reports, and other communications in support of Marketing, Communications, and Corporate Relations initiatives.
• Provides broad administrative and project support to the Marketing and Communications team to enhance MxV Rail's brand visibility, community engagement, stakeholder relationships, and event success.
• Ensures that all duties and responsibilities are performed in a safe manner.
• Perform other related duties as assigned.

Required Skills & Abilities:

• Open to learning and living the MxV Rail values (Momentum, Insight, Teamwork, Rigor, Purpose) in all facets of the organization's work.
• Two (2) years of professional experience supporting marketing, communications, corporate relations, community outreach, events, or related functions.
• Interest in community outreach, events, marketing, or corporate relations.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team-oriented environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with graphic design tools (Adobe Illustrator, Photoshop, InDesign) is a plus but not required.
• Comfort interacting with stakeholders, partners, and event attendees.
• Creative problem-solving skills and a willingness to learn.
• Ability to represent MxV Rail with professionalism and enthusiasm.
• Bachelor's degree in communications, marketing, business administration, public relations, event management, or a related field; or a combination of education and relevant professional experience equivalent to a bachelor's degree.
• Prior internship or volunteer experience in events, outreach, marketing, or administrative support is helpful but not required.
• MxV Rail policy requires all prospective employees to complete and pass a criminal background check (Disclosure for Consumer Reports Consent Form) and a pre-employment substance abuse screening (Applicant Consent for Drug Testing Form) as a condition of employment.

Preferred Qualifications:

• Supporting corporate relations, community engagement, public affairs, stakeholder relations, nonprofit outreach, or similar external engagement initiatives.
• Coordinating conferences, trade shows, corporate events, facility tours, or industry exhibitions.
• Managing organizational social media platforms, content calendars, and digital engagement analytics.
• Creating marketing and communication materials using Adobe Creative Suite, Canva, or comparable design software.
• Maintaining brand standards and ensuring consistent messaging across digital, print, and event communications.
• Overseeing promotional inventory, branded merchandise, trade show materials,
• and other marketing assets.
• Supporting departmental budgets, purchase orders, invoice processing, vendor partnerships, and procurement activities.
• Utilizing customer relationship management (CRM), project management, event registration, or email marketing platforms.
• Collecting, analyzing, and reporting marketing, events, or stakeholder engagement metrics to support decision-making.
• Working within transportation, engineering, public safety, research, education, workforce development, STEM, nonprofit, or other technical environments.
• Supporting executive communications, stakeholder engagement strategies, and relationship management efforts.

Working Environment and Level of Physical Activity:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions.

• Environment: Office and field environments. Must be able to walk in an industrial and/or railroad environment, including uneven surfaces such as ballast.
• Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.
• Hearing: Hear in the normal audio range with or without correction.
• Travel: Travel will be required to support industry events and outreach, and it is estimated to be 10%.

Benefits Overview:

• Health, Dental, Life, and Vision Insurance
• Railroad Retirement
• 401(k) Program with Company Match
• AAR Pension Plan
• Life Insurance (life, accident, or disability insurance)
• Paid Holidays, Vacation, and Sick Time
• Incentive Compensation Program
• Fortnight Schedule
• Remote Work
• Employee Assistance Program
• Flexible Spending Account
• Tuition Reimbursement
• Wellness Program

Salary Range: $50,571 - $52,594 DOQ

About MxV Rail:

Located near the foot of the beautiful Rocky Mountain Front Range, MxV Rail is the world's premier rail advisory because we have the expertise to keep our industry moving forward. Toward safer equipment and people. More transformative technology. Toward more efficient operations and fewer emissions. We are called MxV Rail because it is the formula for momentum, and that's what we deliver. We advance our industry, our clients, and the best ideas. We help set the standards and solve immediate and long-standing challenges. We put breakthrough technologies to the test, and train first responders how to do things right when things go wrong. In partnership, we safely experiment, learn, adapt, and advance, so our clients can thrive.

Commitment to Non-Discrimination. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, or local law.