Correctional Identification And Records Specialist 1

Correctional Identification And Records Specialist 1

Recruitment #260819-2257CL-001

Location New Haven, CT

Suffield, CT

Date Opened 8/26/2026 09:38:00 AM Salary $63,909 - $82,943/year Job Type Open to the Public Close Date 9/3/2026 11:59:00 PM

Go Back Apply View Benefits

Introduction

Make an Impact in Public Safety and Legal Integrity!

The Connecticut Department of Correction (DOC) is actively recruiting for a highly motivated and detail-oriented individual to join our team as a Correctional Identification and Records Specialist 1. This full-time position is currently based at the MacDougall-Walker Correctional Institution in Suffield, CT. However this recruitment may be used to fill a potential for future vacancy at New Haven Correctional Center in New Haven, CT.

WHAT WE CAN OFFER YOU

• Visit our State Employee Benefits Overview page to learn about our medical and dental insurance plans, sick/vacation/personal leave accruals, state holidays, tuition reimbursement and more!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here.

POSITION HIGHLIGHTS

This position is full-time, 40 hour per week position on first shift. Schedule is Monday-Friday between 8:00am and 4:30pm.

NOTE: Employees who are requested to work as part of a regular schedule on a "premium" holiday (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day) shall be paid at the rate of time and one-half for hours worked in addition to regular pay for the day.

The Identification & Records Specialist will perform a full range of tasks associated with inmate identification and record keeping. You will be tasked with accurately tabulating and calculating inmate sentences and maintaining confidential inmate records. You will independently perform a full range of tasks associated with inmate identification and recordkeeping and overseeing the inmate identification and records section.

Some key responsibilities as a Correctional Identification and Records Specialist 1 may include, but are not limited to:

• Ensures accurate maintenance of the facility or parole system for inmate identification, including tabulation of inmate sentences and other records;
• Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences;
• Calculates sentences for parole and discharge eligibility, including sentence commutations for good time and other adjustments;
• Oversees issuance of notices concerning release and discharge of inmates, furloughs, and transfers of inmates to required and authorized recipients;
• Oversees the compilation and editing of criminal records of each inmate through correspondence and communication with the FBI, CSBI, and other law enforcement agencies;
• Assigns and reviews unit work for accuracy and thoroughness; and
• Assists in the compilation of current statistical data concerning inmates and monthly and annual statistical reports.

ABOUT US

The Connecticut Department of Correction (DOC) is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement.

The Connecticut Department of Correction is the agency responsible for corrections in the U.S. State of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming.

The State of Connecticut, Department of Correction is a unified system; all sentenced and unsentenced offenders are supervised by the DOC. The Department also provides supervision for offenders on parole, community release, and other discretionary release programs.

For an inside look at how State of Connecticut employees Make an ImpaCT, watch the video below!

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly.
• For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
• This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

QUESTIONS? WE'RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jake Ferrari at jake.ferrari@ct.gov.

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Correction at a facility or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate identification and record keeping and overseeing the inmate identification and records section.

EXAMPLES OF DUTIES

• Ensures accurate maintenance of facility or parole system for inmate identification including tabulation of inmate sentences and other records;
• Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences;
• Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
• Oversees issuance of notices concerning release and discharge of inmates, furloughs and transfers of inmates to required and authorized recipients;
• Oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI and other law enforcement agencies;
• Assigns and reviews unit work for accuracy and thoroughness;
• Assists in compilation of current statistical data concerning inmates and monthly and annual statistical reports;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of large volume records management, methods and techniques;

• Skills

• interpersonal skills;

• oral and written communication skills;

• in performing arithmetical computations;

• Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;

• Ability to organize data for entry into database systems.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical work experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in the maintenance, processing or control of inmate or criminal records or of an extensive record keeping system involving financial, health, inventory, legal, medical or other records.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience in large-volume records management, methods, and techniques;
• Experience performing arithmetical computations;
• Experience interpreting statutes and regulations pertaining to sentence calculation;
• Experience organizing data for entry into database systems;
• Experience working with RT system/MOCHA System & Collect software;
• Experience in calculating and inputting time in regard to sentencing from the court;
• Experience utilizing (JEB) - Judicial Electronic Branch System;
• Experience utilizing (JIS) - Judicial Information System;
• Experience with pertinent Judicial Branch paperwork forms, such as sentence modificationsand mittimus; and
• Experience with FOI requests/redaction of information.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

CHARACTER REQUIREMENTS

In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.

WORKING CONDITIONS

Incumbents in this class may be exposed to some risk of injury or assault by inmates.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online