CORRECTIONAL RECORDS SUPERVISOR

CORRECTIONAL RECORDS SUPERVISOR

Salary

$4,866.00 - $6,542.00 Monthly

Location

Thurston County - Tumwater, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

2026-04495

Department

Dept. of Corrections

Opening Date

07/06/2026

Closing Date

7/20/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

Correctional Records Supervisor

Permanent - Full Time

Salary Range: $4,866-6,542 Monthly (Non-Represented)

Comprehensive Case Management/Law Enforcement Notification

Tumwater, WA

This position is eligible for partial telework without office space provided. Telework and on-site schedules to be determined between the incumbent and the position supervisor.

Description

Do you have a heart for public service, a knack for record organization, and enjoy working in a fast-paced environment? If you answered yes, the Washington State Department of Corrections may have the next a career opportunity for you! The Office of the Deputy Secretary - Comprehensive Case Management Unit is searching for a dynamic and professional Correctional Records Supervisor to join the Law Enforcement Notification / End of Sentence Review (LEN-ESR) Program.

As the Correctional Records Supervisor, you would be an essential addition to the Law Enforcement Notification / End of Sentence Review (LEN-ESR) Program and to the Department. This is the perfect opportunity to utilize your strong organizational and collaborating skills as you communicate with diverse stakeholders, build and maintain professional relationships, while interacting with DOC staff, criminal justice partners, victims, citizens, etc.

The Correctional Records Supervisor position is responsible for providing essential support, maintain specialized knowledge regarding requests for dissemination of records/information, while serving as the Public Disclosure coordinator for the unit.

HOW TO APPLY

Complete the online application accessible via the Apply button located at the top right corner of this posting and attach the following required documents:

• Cover letter regarding your interest in this position.
• Detailed chronological resume. Your resume will not substitute for the Work Experience section of the online application.
• Include at least three professional-level references with valid phone number and email for each.

For more information or questions about this opportunity, please email Alaina Olson at alaina.olson@DOC1.WA.GOV or call 360-974-9706.

Duties

We are looking for teammates who strongly believe in collaboration and share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Correctional Records Supervisor, some of your duties will include:

• Manages the Records Unit within the Law Enforcement Notification / End of Sentence Review Program:

• Supervises three Correctional Records Technicians, to include hiring, training, assigning, and auditing tasks/assignments. Trains staff on use of offender database systems; application of Public Disclosure laws (RCW 42.17), Criminal History Record Information laws (RCW 10.97), and implementation/revision of operational responsibilities resulting from changes in law, court decisions, administrative regulations, and departmental policy. Monitors ESRC referral status; accurate and timely ESR file set-up, assignment, organization, updating and archiving; scanning and conversion of hard copy data to PDF, and the OnBase Imaging System; and redaction/dissemination of ESR materials.

• Evaluate employee performance and prepare performance appraisals.

• Resolve staff issues, recognize employees, and counsel employees in work-related activities and career development.

• Supports the ESRC by investigating, requesting, and compiling necessary documentation for committee review and DOC law enforcement notification per RCW 72.09.345 and RCW 4.24.550.

• Provide effective communication and thorough and timely request processing:

• Serves as the liaison between the Law Enforcement Notification programs and DOC field, institution, public disclosure, and records staff, as well as law enforcement agencies and the Washington State Records Center.

• Utilizes technical expertise to interpret and explain applicable laws, rules, regulations, policies and procedures; monitors program activities for compliance with, and maintains knowledge of, current directives, policies, field instructions, WACs and RCWs.

• Communicates and collaborates with staff and outside agencies at all levels on a daily basis concerning interpretation of and/or compliance with departmental policies and procedures, division directives, and state/federal statutes that pertain to sex/violent offenders and the statewide End of Sentence Review and Law Enforcement Notification programs.

• Independently determines eligibility and requests referrals for ESRC assessment and serves as primary contact for OMNI registration screen updates. Consults with programmers and provides assistance in developing, testing, and implementing agencywide offender tracking systems. Testifies in court as expert witness regarding the validity of offender records and identity.

• Public disclosure coordination for the End of Sentence Review and Law Enforcement Notification programs:

• Responds to public disclosure, discovery, and law enforcement dissemination requests for End of Sentence Review Committee and Law Enforcement Notification program file material while maintaining confidentiality of victims, witnesses, and offenders.

• Coordinates redaction of End of Sentence Review program records per the Sinka Decision for Community Custody Board cases.

• Assists the Communications Department with incoming requests pertaining to the Law Enforcement Notification and End of Sentence Review programs and/or sex/violent offender information.

• Maintain electronic and physical files

• Collaborates with the Agency Records Officer and establishes/maintains End of Sentence Review file retention schedule.

• Manages hardcopy file retention per established schedule, utilizing GateKeeper system to transfer file material to the State Records Center for preservation and retention.

• Reviews destruction notices from the State Records Center and responds appropriately in regard to all End of Sentence Review files.

• Offender Watch Administrator for the department

• Create Offender Watch accounts, reset passwords, train department staff, and support other state agencies in their use of Offender Watch.

• Participate in Offender Watch quarterly meetings with other users to include WASPC, State Patrol, County Sheriff Offices, and city police departments.

• Provides essential support to the Law Enforcement Notification / End of Sentence Review to other members of the management team

• Maintains specialized knowledge and provides technical advice and information to internal and external agency staff regarding the Law Enforcement Notification / End of Sentence Review programs and the multi-agency End of Sentence Review Committee's operations, processes, policies, and statutes.

• Assists with routine program matters, utilizing independent judgment and problem-solving skills to address Offender Release Plan investigation concerns.

• Assists with ESRC and other program-related meetings.

• Assists with the development and presentation of statewide informational trainings relative to the Law Enforcement Notification and End of Sentence Review programs and ESRC.

• Analyzes and provides input in regard to program related polices, statutes, and WAC.

• Other duties, as assigned.

• Performs other duties as assigned and directed by the Law Enforcement/End of Sentence Review Program Administrator

Qualifications

High school diploma or equivalent;

NOTE: College-level course work in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two (2) years of the required five (5) years of experience noted below.

Five (5) years of experience maintaining and processing adult offender records; treatment files; medical files; state hospital files; parole and field supervision files; confinement facility files; counselor/slough files; juvenile offender records and files; federal records and documents; confidential investigative records; CPS files; full prosecutor and clerk files; and law enforcement agency records/files;

• Incarcerated records are defined as records containing certified copies of the original documents relating to the offenders crime and sentence.

Working knowledge of the End of Sentence Review process as well RCW 71.09, 72.09.345 4.24.550, and 9A.44.130 and other applicable laws and ordinances;

Within 6 months of hire: Certification (Level 1) Washington State Patrol ACCESS;

In addition to the above, this position requires demonstrated competency in the following areas (competency may be gained through education, experience, or a combination thereof):

Community Relationships - Participates in the formation and maintenance of successful relationships with criminal justice partners and community resources.

Observation - Observes and strategizes personal action based on environmental conditions and human behavior.

Technology - Proficient use of personal computers and work-related programs and equipment, including but not limited to Microsoft Office programs, OMNI, OBTS, Gatekeeper, OnBase (and other Imaging systems, Adobe, SharePoint, and scanners.

Stress Tolerance - Remains calm and rational while handling difficult situations to include, but not limited to, volatile, threatening, or other crisis/emergency situations. Expertly intervenes in response to threats.

Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities.

Adaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy, and procedure

Other - Demonstrated ability to read, discuss, and process very detailed and graphic information (violent/sexually motivated offenses and/or homicide) daily.

What will make your application stand out (preferred qualifications):

• 1-year previous supervisory experience
• Demonstrate ability to review and verify sentence structure and criminal history information to ensure that those contents of an offender's records are legal, accurate, and maintained in secure setting.
• Demonstrate ability to review and verify criminal history information to ensure that the offender has registration requirements and is required to be reviewed by the End of Sentence Review Committee

Supplemental Information

The mission of DOC is Improving public safety by positively changing lives

For additional information about the agency, please visitdoc.wa.gov.

IMPORTANT NOTES:

Please include a minimum of three (3) professional references with your application. *A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Phone number AND email address are required for all professional references.

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• This position may be represented by a Union Shop.
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

We are committed to hiring individuals who possess core diversity competencies: -Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.-Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.-Respectfully acknowledge people's differences and recognize these differences as important and valuable.-Promote inclusiveness.-Be culturally sensitive and appropriate.-Respect and value diverse backgrounds and traditions.

This recruitment may be used to fill permanent and non-permanent positions.

What we offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (dependent on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 11 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email Alaina Olson, Human Resource Consultant, at alaina.olson@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Please select the answer that best describes your highest level of completed education.

• I have a high school diploma or equivalent.
• I have an Associates degree.
• I have a Bachelors degree.
• I have a Masters degree or higher.
• None of the above apply to me.

02

Please select the answer that best describes your experience in maintaining and processing adult offender records?

• I have one (1) year of experience.
• I have two (2) years of experience.
• I have three (3) years of experience.
• I have four (4) years of experience.
• I have five (5) years or more of experience.
• None of the above apply to me.

03

Please briefly describe where you gained your experience listed above. Be specific as to date(s) of employment, titles/roles, and specific duties performed. If you do not have this experience, please indicate N/A. "See Resume" will be considered an incomplete answer.

04

Please select the answer that best describes your working knowledge of the End of Sentence Review Committee/process and RCW's 71.09, 72.09.345, 4.24.550, and 9A.44.130.

• I have 1 year of experience.
• I have 2 years of experience.
• I have 3 years of experience.
• I have 4 or more years of experience.
• None of the above apply to me.

05

Please briefly describe where you gained your experience listed above. Be specific as to date(s) of employment, titles/roles, and specific duties performed. If you do not have this experience, please indicate N/A. "See Resume" will be considered an incomplete answer.

06

Do you have Washington State Patrol ACCESS Certification (Level 1)?

• Yes.
• No.

07

Please select the answer that best describes your supervisory experience.

• I have less than one (1) year of experience.
• I have 1-3 years of experience.
• I have 3-5 years of experience.
• I have no supervisory experience.

08

Did you attach a current resume, cover letter, and at least three (3) professional references to this application?

• Yes.
• No.

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov