Court Processing Assistant IV

Court Processing Assistant IV

Salary

$58,613.57 - $71,245.20 Annually

Location

All Ventura County Court Locations, CA

Job Type

Full-Time Regular

Job Number

2026-0924-1016-YV

Unit

Various Departments

Opening Date

09/24/2026

Closing Date

10/16/2026 5:00 PM Pacific

• Description
• Benefits
• Questions

DEFINITION

Under direction, performs specialized clerical and highly technical work in support of assigned area and related courtactivities; serves as a lead worker in an assigned unit.

DISTINGUISHING CHARACTERISTICS:

This advanced journey level assignment requires incumbents in this class to assume more complex clerical and technicalresponsibilities with greater independence, in comparison with the lower Court Processing Assistant (I, II & III)classifications.

This Court Processing Assistant IV is distinguished from the Court Supervisor classification as incumbents of the latterclassification are responsible for the full scope of supervisory duties, while the incumbents in the lead workerclassification are expected to provide assistance to supervisory staff in planning and implementing work procedures,staff training or other such tasks.

TYPICAL DUTIES

• Receives and processes legal documents related to an assigned area (e.g. Civil, Criminal/Traffic, Probate, Juvenile,Family Law, etc.).
• Accesses databases and court case management systems to retrieve, enter, and/or update information.
• Reviews documents for completeness, timeliness, and conformity to legal requirements.
• Assists the unit supervisor in coordinating the unit staff's work schedule.
• Trains staff on court processes and procedures.
• Researches, updates and/or voids transactions related to data entry, payments, filing, record keeping, and otheraspects of case processing.
• Researches and provides technical assistance for specialized transactions, complex or difficult assignments.
• Provides coverage in the assigned unit as needed to meet workload demands and the unit's operational goals.
• Answers public inquiries; explains filing processes and procedures related to court operations; provides basicinformation needed to file routine documents.
• Effectively communicates with and maintains effective working relationships with judicial officers, court employees,governmental agencies, members of the public and others encountered in the course of business.
• Delivers and retrieves court files, exhibits and documents to and from various courtrooms, court locations, storagelocations, and/or departments.
• Oversees cashiering duties and ensures that cash receipts are accurately disbursed, recorded, processed, andsecured.
• Maintains court records and the confidentiality of such records in accordance with government standards, laws,regulations, court procedures and policies.
• Creates and updates court procedures related to the assigned unit.
• Follows directions and carries out oral and written instructions related to assigned unit or other areas as neededduring business.
• Provides the highest quality of customer service by exercising tact, courtesy and excellent judgment at all timeswhen communicating with internal and external customers.
• Attends various meetings, conferences, and training sessions as needed.
• Participates in special projects.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS AND QUALIFICATIONS

EDUCATION AND EXPERIENCE: Graduation from high school or its equivalent.

Three (3) years of current full-time experience in court operations at a Superior Court in California, excluding Collections and Fiscal departments, performing duties at various desks or functions in the assigned department. For example, if assigned in the Civil department, performing duties at the front counter, judgment desk, and answer/motion desk will meet the multi-desk or function qualification. Experience working in more than one (1) court operations department is desirable but not required.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Codes, rules, policies, procedures and legal terminology applicable to a wide variety of court operations and courtroom support functions pertinent to the assigned areas of responsibility, including but not limited to processing of legal documents, judicial officers support, calendaring and preparation of cases for court, custody of exhibits, juror service and other matters.
• Computerized and standard office administrative practices and procedures.
• Computer and other standard office equipment.
• Principles and practices of customer service and telephone etiquette.
• General functions of various court units.
• General functions of other governmental agencies encountered in the course of business.
• State and local statutes and Rules of Court that govern general court operations.
• Principles of basic customer service and telephone etiquette.
• Regulations and procedures governing the maintenance and disclosure of public records.
• Money handling procedures
• Principles and practices of effective business communication, including spelling, grammar and punctuation.

Abilities

• Able to lead the work of others; plan and coordinate work; apply specialized and technical knowledge and understanding of codes, rules, legal terms and procedures in legal document preparation/processing, case calendaring and other court activities.
• Able to research case related information.
• Able to accurately account for the unit's cash receipts and disbursements.
• Able to explain court procedures and processes to the public.
• Able to read, understand, and follow written and oral instructions.
• Able to communicate effectively by phone, in person, and in writing, important, detailed information, instructions, and/or suggestions.

PHYSICAL REQUIREMENTS

Apply to All Court Processing Assistants:

• Able to lead the work of others; plan and coordinate work; apply specialized and technical knowledge and understanding of codes, rules, legal terms and procedures in legal document preparation/processing, case calendaring and other court activities.
• Able to research case related information.
• Able to accurately account for the unit's cash receipts and disbursements.
• Able to explain court procedures and processes to the public.
• Able to read, understand, and follow written and oral instructions.
• Able to communicate effectively by phone, in person, and in writing, important, detailed information, instructions, and/or suggestions.

Work Environment:

• Shared office environment with varying lighting conditions and degrees of hot and cold air.
• May be required to travel for work, meetings, conferences or training.
• Must be able to traverse indoors and outdoors, over uneven surfaces and pavement in all types of weather.
• Constant interruptions and various office noises, with a high volume of telephone and personal interaction.
• Exposure to dust, copier and printer toners.

Additional Physical Requirements Information Specific to Records & Exhibits Department:

• Use a personal computer including keyboard, mouse and monitor for extended periods of time.
• May be required to sit for extended periods of time.
• Ability to work in an environment that includes various office noises, frequent interruptions and simultaneousattention to multiple tasks.
• Ability to inspect and verify various forms of identification, official records, and other documents presented bycourt clients.
• Frequent grasping and/or manipulation of files, binders, pieces of paper or small objects.
• Frequent hand, finger and/or wrist motion.
• Ability to reach at or above shoulder level.
• Ability to work alone or closely with others.
• Minimal bending, stooping, squatting, twisting, or working on irregular surfaces.
• May require movement throughout the courthouse and to other court locations and units delivering and/orretrieving forms, files, and materials.
• Ability to lift boxes, files or materials up to 20 lbs.

Additional Physical Requirements Information Specific to Jury Services Department:

• Ability to speak in public to provide jurors orientation.

IMPORTANT RECRUITMENT INFORMATION

TO APPLY: Please visit our website at www.ventura.courts.ca.gov to submit an online application. This recruitment will close on Friday October 16, 2026, 5:00 p.m. PST.

APPLICATION EVALUATION: All applications received will be evaluated based on the requirements of the position. A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the next step of the screening and selection process. Those individuals who are invited to continue to the next step in the screening and selection process will be contacted via the email address they provided in their application.

WRITTEN ASSESSMENT: A job-related practical assessment will be administered. TBD

SELECTION INTERVIEW: The interviews may be consolidated into one process or expanded into multiple interviews contingent upon the size and quantity of the candidate pool. Following the evaluation of the applications, the most qualified candidates may be invited to an oral board panel interview or directly to the selection interview. If an oral board panel interview is conducted, top candidates from the oral board panel interview will be invited to the selection interview with the hiring executive and/or members of the court executive management team.TBD

PERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment, and the ability to work with others as a team and follow instructions.

CONDITIONS OF EMPLOYMENT: Working in any of the Ventura Superior Court facilities requires employees to be subject to security screening by security personnel who use a combination of walk-through and handheld screening devices.

BACKGROUND INVESTIGATION: Applicants may be subjected to a thorough background investigation, which may include personal and professional character references, inquiry into past employment, education, credit, criminal background and depending on the position, may include driving records. Please note that the pre-employment background process will include any interaction you may have from the application process through the time that you are provided a final offer of employment. Offer of employment may be rescinded at any time during the pre-employment background check process if the process determines that the applicant is not a good fit for the position.

In addition to your wages, the Superior Court of California, Superior Court of California, County of Ventura offers you an extensive benefits package, including:

• FLEXIBLE BENEFIT PROGRAM: You allocate the Court's non-taxable biweekly contribution among several benefit options, such as Medical, Dental and Vision benefits. Pre-tax Salary Reduction available if the costs for the benefits package you select exceed the Superior Court of California, County of Venturas contribution. This saves you taxes by lowering your taxable income. Cash added to your biweekly taxable pay, depending on the selection you have made.
• FLEXIBLE SPENDING ACCOUNTS: Increase your spending power by reimbursing you with pre-taxed dollars for IRS approved dependent care and health care expenses.
• ANNUAL LEAVE: Annual leave is earned according to policy and guideline set forth by the court.
• DEFERRED COMPENSATION PROGRAM: 401(k) and 457 Deferred Comp programs are available to eligible employees.
• RETIREMENT
• REFER TO BENEFITS HANDBOOK FOR MORE INFORMATION:
• 2026 Benefits Guide
• 2026 Flex Cash Summary - SEIU
• Employee Benefits Summary Represented Employees

This summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this summary. Please refer to Plan Brochures and Memorandum of Agreement or Resolution for details.

01

Please be advised that this role may involve reassignments to other departments as needed by court operations. Are you open to such flexibility in your role?

• Yes
• No

02

Do you meet the requirements of: Three (3) years of current full-time experience in court operations at a Superior Court in California, excluding Collections and Fiscal departments, performing duties at various desks or functions in the assigned department. For example, if assigned in the Civil department, performing duties at the front counter, judgment desk, and answer/motion desk will meet the multi-desk or function qualification.

• Yes
• No

03

If you answered yes to the previous question, provide the following information: 1) Your Job Title 2) Corresponding Assigned Department(s) 3) Corresponding Dates Assigned to These Department(s) and 4) Corresponding Description of Your Job Duties

Required Question

Employer Superior Court of California, County of Ventura

Address 800 South Victoria Avenue, Hall of Justice

Mailing Address: PO Box 6489

Ventura, California, 93009-6489

Phone (805) 289-8500

Website http://www.ventura.courts.ca.gov/careers.html