CRNA Program Recruitment and Compliance Specialist

Position Details

Position Information

Position Title CRNA Program Recruitment and Compliance Specialist UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The CRNA Program Recruitment and Compliance Specialist will play a pivotal role in driving the growth and success of the CRNA program by effectively managing the recruitment, enrollment and compliance processes from initial inquiries to successful matriculation of graduate registered nurses. The role encompasses building clinical partnerships, marketing and social media engagement, credentialing and compliance for all external and internal agencies as well as facilitating student clinical rotation schedules and monitoring program compliance with accreditation standards. This dynamic position works closely with CRNA program administration to collect, monitor, analyze and synthesize data for program outcomes. The CRNA Program Recruitment and Compliance Specialist reports to the CRNA Program Director.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Job Functions Description of Job Duties

• Independently reviews and evaluates admission documents, specifically transcripts and degree certificates to determine if an applicant's educational background has met the admission criteria for the program. Provides timely articulations.
• Researches compliance concerns (student certifications and licensures) and reports findings to the CRNA Program Director for strategic program planning.
• Collaborates with University departments to facilitate timely and effective communication with students (Admissions office, financial aid, student health).
• Manages and tracks student records in program software.
• Schedules tours for prospective students and assists with onboarding students to UIW policies and procedures.
• Provides support for orientation, admissions, graduation and special events for the CRNA program (pinning ceremony, white coat ceremony).
• Schedules, manages and attends marketing events and exhibits to promote program initiatives and student recruitment.
• Maintains the prospective student databases for accreditation standards.
• Distributes surveys, and collects/maintains data for program outcomes and assessments.
• Communicates with alumni base to market program events and attendance.
• Travels to represent UIW CRNA program at local, state and national recruitment fairs and conferences.
• Updates the webpages and all branding and marketing materials for the CRNA program.
• Creates educational marketing publications, newsletters and social media announcements to provide current program events and trends.
• Conducts live and web-mediated information sessions for student recruitment.
• Builds clinical partnerships to ensure timely student credentialing for clinical rotations.
• Reviews and maintains background checks, immunizations, student medical insurance documents and waivers.
• Participates in faculty, staff and clinical team meetings.
• Maintains all clinical rotation schedules and student portraits by cohort for the program.
• Performs other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Strong proficiency in Microsoft Office Excel, Outlook, PowerPoint, Word and Microsoft Teams.
• Strong skills in teamwork, collaboration and marketing.
• Excellent interpersonal and communication skills.
• Ability to manage sensitive student communications.
• Excellent organizational and prioritization skills with attention to detail.
• Ability to work effectively in interprofessional team environment with internal and external stakeholders.
• Strong presentation skills in live and web-mediated sessions.
• Knowledge of CRNA scope of practice and national accreditation standards for nursing and nurse anesthesiology.
• Experience troubleshooting data management hiccups.
• Experience working in an academic setting.
• Ability to receive and provide feedback related to program outcomes.
• Experience with posting responsibly on social media platforms and updating websites for the program to meet accreditation requirements.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree in Healthcare/Education or relevant field.

Required Work Experience

Two (2) years of professional office and/or managerial experience in a complex office environment.

Preferred Qualifications

N/A.

Required Certifications, Licenses or Registrations

• Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.
• Id must have "real id" designation as required for air travel.

Work Hours

Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.

Physical Demands

• Ability to lift up to 15lbs for table set-up/tear-down at events, as well as carry office supplies.
• Ability to reach overhead, bend, squat to retrieve office/events materials.
• Ability to push/pull event carts holding up to 50 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current residents, as well as attend meetings on and off campus.
• Ability to navigate airports with recruitment materials.

Posting Details

Posting Details

Posting Number AS2271PO Number of Vacancies 1 Job Type Full Time Job Category Administrator (exempt) Desired Start Date 07/16/2026 Position End Date (if temporary) Reports to CRNA Program Director Salary $55,000-$58,000 Annualized Open Date 06/24/2026 Close Date Open Until Filled Yes Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UIW Website

• HigherEdJobs.com

• Indeed

• LinkedIn

• WorkplaceDiversity.com

• HispanicDiversity.com

• BlackJobCenter.com

• WomensJobCenter.com

• VeteransConnect.com

• Personal Referral

• Employee Referral

• Other

• If you selected other, please tell us where?

(Open Ended Question)

• • Do you have at least a Bachelor's Degree in Healthcare/Education or relevant field?

• No

• Yes, Bachelor's Degree in Healthcare/Education

• Yes, Bachelor's Degree in relevant field

• • How many years of professional office and/or managerial experience in a complex office environment?

• Less than 2 years

• 2 years

• 3 years

• 4 years

• 5 or more years

• • Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?

• No

• Yes, I have a valid driver license and I am at least 21 years old

• • Do you currently have a valid driver license with "Real Id" designation as required for air travel?

• No

• Yes

• • List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.

(Open Ended Question)

• • Describe your experience conducting presentations. Specify the frequency as well as audience type (employees, visitors, students, etc...) and number to which you presented.

(Open Ended Question)