CSWS Digital Archival Intern-Portland Parks & Recreation

Position Details

Position Information

Job Title CSWS Digital Archival Intern-Portland Parks & Recreation Department Moreau Center Terms and Hours Up to 20 hours per week; Fall & Spring Job Category Student Employment Hourly Wage $16.80/hour Job Summary

This position is with the City of Portland, specifically within the Public Works Business Service Area. The Digital Archivist position involves managing a large volume of digitized and non-digitized historical records. The historical records to which the student will be exposed include legal and financial documents, environmental studies, maps, and other historical references.

The digital records must be optimized, which means that metadata must be embedded into them, naming conventions must be applied, and they must be reconciled with the inventory matrix. Non-digital records are in paper format and need to be scanned. Non-digital records vary in size, and they will need to be scanned orderly and carefully. Once non-digital records have been scanned, they will be optimized like digital records: naming convention, metadata, etc.

These records are confidential and must remain on city premises; therefore, the scanning duties must be done is in-person. There will be opportunities to work remotely (negotiable and available upon demonstrating satisfactory non-supervisory performance).

No experience in records management is required. Training will be provided for on-site and remote work.

Training on software applications, editing tools, and scanning equipment will be provided.

All majors are encouraged to apply. Those interested in career opportunities in library sciences, information studies, and records management; this pathway is especially suitable.

Candidates must submit their resumes for review. Furthermore, those selected will have the opportunity to tour the worksite as part of the evaluation process before any hiring decisions or commitments are made regarding the position.

This internship is designed to be accommodating, and its scope of work is straightforward, making it an ideal opportunity for students seeking a manageable commitment that fits seamlessly into their academic schedules.

Schedule: Up to 20 hours per week. Monday to Friday. A minimum of 8 hours per week and no less than 4 hours per day. Schedule is flexible/negotiable and available upon demonstrating satisfactory non-supervisory performance.

Location: This internship is with the City of Portland. The location is at the Portland Building, and the address is 1120 SW 5th Ave, Portland, OR 97204. The Portland Building is easily accessible by public transportation.

Note: Student may not earn more than $2,000 total in this position, which equates to 118 hours worked between Fall and Spring semester.

Core Duties

• Convert paper documents into digital formats using copiers and plotters.
• Optimize digital files to support the storage and easy retrieval of historical records
• Verify the accuracy of digitized documents against the inventory matrix.
• Safely store and manage digital files in assigned network folders .
• Manage historical documents with order and care .

Minimum Qualifications

• Must have Federal Work Study fund in Financial Aid Package (contact finaid@up.edu with questions).
• Be able to maintain confidentiality.
• Demonstrate organizational skills with attention to detail and accuracy.
• Demonstrate the ability to work independently.

Preferred Qualifications

• Open to all majors.
• Records management serves as the foundation for careers in technology, law, real estate, library sciences, education, business, and government.

Physical Requirements

• Be able to lift up to 20 lbs if needed.

Posting Detail Information

Posting Number SE1084-2023 Number of Vacancies 2 Estimated Start Date 08/24/2026 Open Date 08/03/2026 Close Date 09/30/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have Federal Work Study funds in your Financial Aid package?

• Yes

• No

• Unsure

• • What interests you about this position?

(Open Ended Question)

Required Documents

Required Documents

• Resume

Optional Documents

• Cover Letter