Culinary Administrative Assistant

Dorchester Collection

Beverly Hills, CA

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Administrator Documentation, Communication Skills, Cook Dishes, Customer Support/Service, Data Entry, Diversity, Email Management/Administration, English Language, Mail Processing, Meeting Minutes, Paycom, Plating Processes, Problem Solving Skills, Purchase Orders, Restaurant, Sanitation, Systems Maintenance, Telephone Skills

LOCATION

Beverly Hills, CA

POSTED

3 days ago

Your future, our legacy

Hotel

The Beverly Hills Hotel

Division & Department

Food & Beverage - Kitchen

Job Title

Culinary Administrative Assistant

Contract Type

Permanent

Status

Full time

Position Overview

We care about your career and are known for having the absolute best people in the industry. When you join us as a Culinary Administrative Assistant you start a unique opportunity to become celebrated as the very best in your field. You'll learn not only from your fellow Legends, but also through our award-winning learning academy, so that you can achieve the highest standards of craft, service, and leadership and become a legend in your own story.

What you'll get

As a Culinary Administrative Assistant at The Beverly Hills Hotel, here are just some of the great benefits you will receive:
• Complimentary stays with breakfast included in all 10 Dorchester Collection hotels - stay once a year at each hotel! (Subject to availability and seniority terms)
• 50% off at bars and restaurants within all of our Dorchester Collection hotels
• World class development opportunities (Service Excellence Training, Diversity Equity Inclusion & Belonging Trainings, Monthly Lunch & Learns)
• Social events throughout the year, including Quarterly Employee Appreciation Day events, Quarterly Employee Awards, Annual End of Year Gala
• Free Meals on Duty OR Workday Lunches in the form of a prepaid contactless card
• Exclusive Access to a discount platform featuring 1000s of retailers
• Competitive Medical, Dental, Vision Benefits
• Competitive retirement scheme.

As a Culinary Administrative Assistant at The Beverly Hills Hotel, your compensation will be $32.00 per hour.

What you'll do

A day in the life of our Culinary Administrative Assistant... it demands high levels of energy in order to keep up. They need consistency even though the days are never alike; and creativity to tackle daily adventures. Listing all of the tasks that our Culinary Administrative Assistant accomplish would be lengthy but the list below is essential to know.
• Answer and direct incoming phone calls promptly and professionally.
• Create Adeco orders for culinary outlets and input requested purchase orders.
• Perform general administrative duties including copying, filing, data entry, and record retrieval.
• Maintain assigned systems, culinary calendars, and administrative documentation.
• Manage email correspondence and retrieve information from records as requested.
• Take accurate meeting minutes and prepare written summaries of data when required.
• Maintain and update food items within Adeco and related systems.
• Manage the Chef's calendar, bulletin boards, BEO boards, and daily culinary purchase logs.
• Input recipe information into Adeco and other required formats.
• Create and maintain food guides, plating guides, and other culinary documents as needed.
• Attend and support banquet BEO meetings.

Guest Experience & Service Support
• Review Nexus and OpenTable to develop bespoke guest awareness and personalization.
• Capture guest food preferences, likes, and dislikes shared by servers and runners into Nexus profiles.
• Assist in updating Promises (problems and missed opportunities) in the Unifocus system related to culinary service issues.

Internal Team & Payroll Support
• Support internal culinary team members with administrative requests including vacation submissions and attendance notices.
• Upload schedules in Ontrack, monitor Paycom and communicate with payroll to assist in resolving pay discrepancies.

Luxury Standards & Cross-Departmental Collaboration
• Identify, report, and assist in correcting service imperfections to uphold luxury hotel standards.
• Collaborate with multiple departments to resolve issues efficiently and maintain operational excellence.
• Communicate proactively with other departments and the extended hotel team to ensure alignment and seamless operations.
• Perform other related duties as assigned
• Review sanitation standards and temp logs

The items shared are essential. However, to ensure consistency, our Culinary Administrative Assistant is provided with specifics on how we care for their department and our hotel.

What you'll bring
• All of our employees are ambassadors of our Vision, Values and culture. Our do this with all they do.
• You'll bring your unique personality and passion to the role and the team.
• You have a talent and commitment to service excellence and creativity
• Communication is what keeps our departments running perfectly. You have great communication skills with a strong customer service ethic.
• English is the primary language used in our hotel. You can comfortably communicate in this language.

Position location

Job Location

USA

Location

9641 Sunset Blvd 90210 Beverly Hills

About the Company

Dorchester Collection

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