Curriculum Coordinator

Mission Driven, Community Focused About | Charles R. Drew University of Medicine and Science (cdrewu.edu)

Charles R. Drew University is located in the Watts-Willowbrook area of south Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for underrepresented students.

CDU is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of south Los Angeles neighborhoods.

Job Summary:

The Curriculum Coordinator will work under the direct supervision of the assigned Pre-Clerkship or Clerkship Director(s), the Director of Medical Education, and the Assistant Dean of Medical Education. A Curriculum Coordinator is responsible for assisting in developing, organizing, and directing the operations of students in the Medical Doctorate program. The coordinator will assist their assigned Pre-Clerkship or Clerkship(s) in implementing the curriculum as approved by the CDU COM Education Policy Curriculum Committee (EPCC), prepare reports on attendance, gather course and student evaluations, coordinate mid-clerkship feedback, and help solicit the evaluations from faculty and organize regular Grading Meetings.

Essential Duties and Responsibilities:

Curriculum Coordinators assigned to the Pre-Clerkship Courses:

The Pre-clerkship Curriculum Coordinator will assist in all aspects of the medical school curriculum. Principle function is administrative liaison and project management support. This includes but is not limited to:

• Efficient preparation and communication of curricular information to course directors, content leaders, faculty, and students.
• The coordinator will provide administrative support for medical school curriculum, including course coordination, project management, general office administration, – and preparation and dissemination of course materials and syllabi.
• Efficiently prepare and communicate curricular information to course directors, content leaders, faculty, and students
• Scheduling of learning sessions including room reservations.
• Timely management and maintenance of the on-line course materials in the learning management system (LMS).
• Frontline contact and liaison between students, faculty, and course co-directors.
• Coordination of exam preparation and evaluation process for each course with timely submission to meet curricular deadlines, including proctoring of exams.
• Attendance and participation in curricular committees and other curricular related meetings.
• Curricular projects and tasks as assigned by the Pre-clerkship Dean - The candidate must be able to multi-task, with a strong focus on organization, be able to balance the needs of various roles, and be able to manage multiple priorities from a diverse set of directors.

Curriculum Coordinators assigned to the Clerkship Courses:

The Clerkship Curriculum Coordinator supports one or more of the clerkships (Surgery, Internal Medicine, Pediatrics, Obstetrics and Gynecology, Family, Medicine, Ambulatory Internal Medicine, Psychiatry, Neurology, and Emergency Medicine, and Clinical Skills Longitudinal Courses). Additional responsibilities include proctoring computer-based examinations for students, monitoring adherence to clerkship rotations policies, supervising other clerkship support staff and perform other duties as assigned. This includes but is not limited to:

Daily Operations

• Coordinate the Clerkship with assignment of students to clerkship sites, monitor their on-boarding at the affiliated institutions, monitor student performance, assist in the development and revision of the course curriculum, prepare reports, and maintains core lecture schedule.
• Develop and administers student quizzes, monitors student work hours, student patient activity logs, mid-terms and final grades and participates in mid-clerkship evaluation feedback sessions. In conjunction with Clerkship Director, develops and administers computer-based examinations· verifies and signs off on student grade after approval by Director.
• Coordinate with the College of Medicine Standardized Patient Program, Objective Structured Clinical Examination (OSCE) for the Department with Clerkship Director and departmental faculty and administers the NBME subject boards for the clerkship.

School of Medicine

• Provides counseling and resolution to immediate problems or concerns of the students.
• Monitors and reports violation of learning climate including occurrences that are in the area of student mistreatment and Title IX.
• In conjunction with Clerkship Director, monitors senior clerkship rotation, advises on course requirements, develop, and maintain tracking system, and ensure adherence to departmental and institutional requirements.
• Performs other related duties as assigned.

Essential Duties and Responsibilities for Pre-Clerkship and Clerkship Curriculum Coordinators:

Communication

• Maintains web-based communication for courses: Course learning management system (LMS) updates, proofreading for grammar, spelling, and errors. Edits, facilitates, manages, and communicates group assignments and general course information. Instructs and assists faculty in the use of the LMS. Submits grades into student information system (SIS) and monitors SIS schedule.
• Represents the university in a positive manner focusing on our core values which drive innovation and discovery, respect people, serve our community, value integrity, and embrace diversity and inclusion.
• Demonstrates/models effective communication skills when interacting with students, visitors, and co-workers. Gives and accepts constructive feedback. Welcomes and assists with orientation of new staff.

Assigned Task

• Scheduling/Daily Schedules/Misc. Day-to-Day Functions: Coordinates scheduling of sessions and multiple mandatory course requirements ensuring that all necessary facilities are reserved and operational for course sessions. Responsible for assembling and distributing course materials including syllabi in multiple formats. Obtains and maintains knowledge base regarding educational space including location, capacity, audiovisual equipment availability, basic operation, and troubleshooting. Communicates with faculty and guests in advance to arrange for their needs. Troubleshoots as necessary to resolve time conflicts, room problems, and other logistical issues encountered by students or faculty.
• Providing overall administrative support to Course Directors: Administers courses to proper units/departments and students with updates to dates/locations/ academic material sent out as needed, arranging for facilities, maintenance of efficient filing system, when necessary, assistance with exams as well as facilitating evaluations, annual review preparation and participation, purchasing of supplies and services, overall organization, maintenance and scheduling of academic components or the curriculum courses.
• Coordinates and attends course-related meetings attended by teaching faculty, staff or students including preparing materials, making all necessary arrangements for room reservations, set up/break down, and refreshments. On ongoing basis, keeps the course directors and administrators informed of academic performance Issues or concerns. Front line contact with faculty, students, and departments, including handling routine office matters and special projects assigned by Course Directors, administrative director, director for foundational sciences and Undergraduate Medical Education office. Handles student and faculty academic and administrative concerns and grievances on a regular basis.
• Attend and support events hosted or sponsored by the College of Medicine Medical Education Office.
• Contributes to the overall organization's process improvement activities.
• Takes an active role in personal and professional development. Completes mandatory education requirements within designated time frame.
• Uses ethical principles to guide decisions and actions. Recognizes the value of each individual within a diverse and multicultural environment. Treats others with respect and dignity. Supports the university code of conduct and our mission, vision and values.

Other Duties and Responsibilities:

• Performs other duties as assigned.

EDUCATION:

• Minimum: Bachelor’s degree from a regionally accredited institution.
• Preferred: Master's Degree, in Education, Health Services Administration, Psychology, Nursing, or English from an accredited college or university.

EXPERIENCE:

• Minimum: One year of experience with course/curriculum coordinating.
• Preferred: Prior administrative experience in an academic setting.

KNOWLEDGE/ABILITIES/SKILLS:

• Teaching assistant (TA) skills
• Demonstrates critical thinking skills in identifying and analyzing problems and recommending solutions.
• Excellent written/oral communication.
• Analytical and computer skills.
• Skilled in the Microsoft and Adobe suites.
• Advanced skills in spreadsheets, databases, and scheduling tools.
• Ability to plan, direct and manage work of considerable difficulty.
• Ability to establish and maintain effective working relationships with others.
• Ability to assign, train, supervise, and evaluate staff.
• Ability to express self clearly and concisely, both orally and in writing.
• Ability to operate personal computer, other office equipment, and a variety of audio-visual equipment.
• Effectively communicate verbally and in writing, with a diverse group of people to perform coordination and scheduling duties.
• Ability to coordinate with outside individuals and agencies throughout the year as necessary for events.
• Ability to work comfortably with diverse populations (e.g., lay people, staff, faculty, standardized patients, students, and others).
• Ability to learn new computer programs, including database and payroll applications.
• Ability to assemble and organize presentation of data for analysis by educational leadership.
• Ability to respond calmly and creatively to unexpected scheduling and educational challenges.
• Ability to organize and prioritize workloads to accomplish tasks in a timely manner.
• Ability to work independently and maintain University policy and procedures.
• Ability to work closely with the Clerkship Director, The Director of Clerkships, The Assistant Dean of Medical Education, and the Director of Medical Education to produce successful learning events.
• Ability to maintain confidentiality of any and all information regarding student test scores, personnel, and/or clinical evaluations.
• Must possess strong interpersonal skills to establish and maintain professional relationships.
• The successful candidate must have a strong user and working knowledge of Word and Excel in order to maintain records.
• Additionally, the Clerkship Coordinator will be required to participate in Medical Education Meetings, Faculty Development, and other CDU College of medicine Medical Education Conferences.

COMPLEXITY:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional stooping. Frequent standing.  Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

WORK ENVIRONMENT:

• Position is on site unless specific authorization from manager.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally required to work in confined space.

MENTAL DEMANDS:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

 Special Requirements:

• Ability to work effectively with a diverse community.
• COVID-19 Vaccination: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, proof of the newest COVID-19 booster will be required for CDU students, faculty, and staff entry to the CDU campus. Please note that vaccination requirements may change as our Federal, State, and local public health laws change. Requests for disability and religious accommodations from faculty and staff will be evaluated consistent with the law and University policies and procedures.

• On-site position.

Compensation:

• $68,640.00 - $70,000.00

Position Status:

• Full Time 

Conditional Statement: The employment status of this position is classified as “Conditional.” Conditional employment means that the job exists contingent upon continued funding and limitations of restricted funds or, the duration of a specific program, project, grant, or contract. Since this position is funded by Title III, G008T513, End Date: 09/30/2025, this position is contingent upon the continued receipt of these funds. Continuation of this position is dependent, in part, upon funding availability. Furthermore, no work may be performed after the grant end date(s) unless the position receives an extension in writing from a Dean, Division VP, or Human Resources.

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.