Customer Service Administrator - Calibration (57234)

Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world, and our mission is to deliver assurance through precise technical and professional services.

Position Summary

We are seeking a highly organized and customer-focused Calibration Customer Service Administrator to support the Calibration Department. In this role, you will serve as a primary point of contact for customers, ensuring timely communication, accurate data management, and a seamless service experience. The ideal candidate thrives in a fast-paced environment, excels at managing multiple tasks, and works collaboratively across internal teams. This position plays a key role in coordinating quotes, job setup, documentation, and customer communication while maintaining a high level of accuracy and professionalism.

Responsibilities:

• Serve as a primary point of contact for internal and external customers via phone and email, ensuring prompt and professional communication
• Create, update, and maintain customer accounts, job records, and data within CRM, IndySoft, and related systems
• Generate and manage quotes, work orders, and job records, ensuring completeness and accuracy
• Coordinate new customer setup, partnering with Finance to establish accounts and complete onboarding requirements
• Prepare and provide customer-required documentation, including supplier forms, certificates of insurance, W-9s, ACH forms, safety documents, and quality procedures
• Handle customer inquiries, status requests, complaints, and service needs with a customer-focused approach
• Review purchase orders for accuracy, pricing, terms and conditions, required contact details, and technical requirements
• Scan, upload, and maintain all supporting documentation (POs, estimates, specifications, work orders) within system records
• Collaborate with calibration technicians, quality, finance, and internal teams to ensure efficient workflow and customer satisfaction
• Communicate service delays, scope changes, or updates to customers and internal stakeholders as needed
• Support continuous improvement efforts by identifying process gaps and opportunities for efficiency
• Other duties as assigned