Customer Service Manager- Warehouse

DSV - Global transport and logistics

In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: Clarksville, TN

Division: Solutions

Job Posting Title: Customer Service Manager- Warehouse

Time Type: Salary

SUMMARY

Manages and builds the relationship with the clients at the site level while maintaining a working knowledge of the overall performance of the operation. Responsible for the optimal preparation, administrative follow-up and securing of the inbound, picking, packing, VAL and outbound process and the communication about these with the clients and internal stakeholders while meeting the client's SOP. This includes overseeing the work and output of any Team Leaders in the department. The Manager will be the escalation point to resolve any client requests or complaints in the event they are not able to be handled by the representatives in the department. Additionally, the Manager is expected to become a subject matter expert, both on Company's specific product offerings and processes, as well as on the industry in general.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Becomes familiar with clients, including key contacts, unique requirements and operating processes
• Deploys and improves existing policies and procedures by effectively managing and guiding supervisors and customer service representatives.
• Works with the Operations Manager to ensure the operation is meeting targeted service levels such as but not limited to

o Spot Quotes

o Booking Capture

o Shipment Monitoring

o Billing Issue Resolution

o Service Metric Monitoring

o Reporting

o Data Entry

• Works with site leaders to ensure the operation is meeting all KPI targets.
• Responsible for the highest priority escalation phone calls, especially those requiring the coordination of multiple teams and departments.
• Conducts staff meetings to review daily/weekly work activities, plan and assure continuous improvement.
• Provides guidance to staff and assigns task to Customer Service staff.
• Fosters career development, best practices and optimal morale in the organization.
• Relays consistent issues to the General Manager in a timely and efficient matter.
• Monitoring of changes in the logistics processes and interfering in case of disruptions, including communication with clients and other stakeholders in case of disruptions and changes.
• Coordination between CS team and other internal teams.
• Calculation of production costs and providing input for invoice creation.
• Provides input for annual budget to General Manager.
• Setup and maintenance of process flows and working instructions, for example as a result of new customer implementations or revised customer agreements.
• Continuous improvement of processes and services provided by the Company
• Maintaining internal and external communication with regard but not limited to: escalations, customer visits, specific customer needs, complaint handling and registration, status updates, cycle counting, quality topics and commercial topics.
• Managing exceptional operational customer challenges/requests (for example large volume changes)
• Organizing Operational Review Meetings and Business Review Meetings with key customers.
• Participates in contract discussions/negotiations.
• Supervises execution from qualitative and quantative perspective and initiates corrective actions when needed.
• Coordinates staffing of CS department
• Performing of staff performance review meetings

OTHER DUTIES

• Performs other duties as required.

SUPERVISORY RESPONSIBILITIES (IF ANY)

• Leads, develops, and coaches team of 10-15 employees

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

• High School diploma or GED required
• 2 years' experience in a leadership role involving customer service or equivalent combination of education and work experience.
• Experience as a Logistics Service Provider Department Manager and complete understanding of the full range of Logistics services, including order management, movement scheduling, customs brokerage, monitor and control services, cost optimization, and various industry specific requirements.

SKILLS, KNOWLEDGE AND ABILITIES

Computer Skills

• Basic knowledge of WMS (Warehouse Management Systems)
• Proficiency in MS Office applications

Language Skills

• English language fluency

Mathematical Skills

• Intermediate to advanced level required in accounting and financial mathematical applications as related to managing a P&L and preparing site/operational budgets

Other Skills

• Excellent communications skills and able to deal with clients tactfully and efficiently.
• Must be clear and articulate on the phone and in person with strong writing and clear presentation abilities- persuasive but empathetic.
• Must be able to handle conflict and pressure, set priorities and abide to them, and maintain consistent and positive customer service image under difficult conditions.
• General understanding of the Supply Chain Management and Logistics industry
• Demonstrated competency in the following areas is also required:

o Customer Service (Does what it takes to meet or exceed (internal or external) customer expectations. Responds appropriately to customer needs or requests.)

o Dealing with Complexity (Knows how to deal with complex situations or information. Examines facts and trends to find the best way to handle things.)

o Maintaining Composure (Stays calm and composed in a stressful situation. Is able to keep a positive manner both in words and in actions.)

o Being Resourceful (Is willing and able to quickly handle problems or issues as they arise. Works to get the help or resources needed.)

o Providing Direction and Leadership (Provides guidance, direction and structure in one on one or group settings.)

o Builds Bench strength (Determines capability of staff and puts plans in place to build the skills, abilities, and experience necessary for the organization to succeed.)

o Motivating Others (Is able to inspire or convince others to want to do their job or work toward common goals or objectives.)

o Demonstrates Global Perspective (Understands key global trends and the organization's position within the global environment, works effectively with global partners)

o Demonstrating Positive Attitude (Consistently exhibits an optimistic and cheerful manner, regardless of obstacles or challenges. Behaves in a positive way with others in the workplace.)

o Finding Work Improvements (Seeks to find and suggest new ideas to make the work place better. Looks for ways to improve work procedures or services.)

PREFERRED QUALIFICATIONS

Computer Skills

• 4-Year College Degree preferred, will consider equivalent experience or combination of education and experience
• Prefer 5 years' experience in a leadership role in logistics/distribution/supply chain environment
• Multi-language knowledge preferred

PHYSICAL DEMANDS

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision. Must be able to travel by plane and automobile.

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

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