Customer Service Representative I/II

Customer Service Representative I/II

Salary

$66,353.04 - $100,401.18 Annually

Location

Calabasas, CA

Job Type

Full-Time

Remote Employment

Flexible/Hybrid

Job Number

2026-00432

Department

External Affairs

Opening Date

07/06/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Position

Under general supervision of the Customer Service Office Supervisor, a Customer Service Representative I/II provides a variety of information and assistance to residential and business customers, resolves a variety of service and billing issues, and processes and maintains billing records and accounts.

This is a flexibly staffed series, and employees typically enter at the Customer Service Representative I level. A Customer Service Representative I performs routine tasks and many of the duties required of a Customer Service Representative II but is not expected to perform with the same level of autonomy. A Customer Service Representative I exercises less independent judgment and discretion and has a narrower scope of responsibility. Upon meeting the experience requirements and performance standards of the higher level as designated by the division, an employee is promoted to the II level. The II level is the fully experienced, journey level class. If an employee enters the series at the II level, the employee must have the required experience and meet the division's competency standards.

The recruitment process will consist of an application screening, 1st round (structured) interview, and a 2nd round (selection) interview. Candidates will be notified of their status in the recruitment process via e-mail. The tentative date ranges for the interviews are listed below:

TENTATIVE SCHEDULE

OPENING DATE: July 6, 2026

CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when a sufficient number of qualified candidates are received to meet business needs.

First Review of Applications: August 3, 2026, OR when 150 applications are received, whichever comes first.

TENTATIVE SCHEDULE

1st Round Interview Date Range: August 10 - 13, 2026

2nd Round Interview Date Range: August 17 - 20, 2026

Essential Duties

Researches, responds to, and resolves customer concerns and issues related to billing statements, water conservation, water budgets, water service, and water quality over the phone, in person, by mail, and via the computer; educates customers on water conservation and water budgets; explains District policies and procedures.

Assesses situations; determines appropriate action to defuse potentially difficult situations with customers within established guidelines; refers most difficult issues to higher-level customer service staff for resolution as appropriate.

Prepares and generates water and sewer billings including but not limited to batching customer accounts in preparation for billing; reviewing accounts and data transferred from field customer service activities for completeness and accuracy; computing and posting adjustments and corrections; and researching and generating specialized reports.

Schedules and coordinates inspections with field and construction crews for possible water leaks, high bills concerns, issues involving pressure; notifies field crews of main line water/sewer breaks and emergency shutdowns by way of two-way radio system or cell phone; prepares customer service orders for non-pay accounts, return checks, and verification or transfer of service, as well as other customer service issues. Updates and closes service orders once work is complete updating the customer records and if necessary communicating the finding to the customer.

Processes and posts payments received at the counter, through the mail, by electronic funds transfer (EFT) or credit card transactions, prepares deposits; balances the cash register; reviews customer accounts making debit and credit adjustments as needed; runs and verifies all related reports; checks for accuracy of billing statements and payments made; prepares documents and records for filing.

Reviews and makes appropriate notifications or takes action concerning leakage adjustments, misread or stuck meters, nonpayment of bills, returned checks, late fees and door tag fees; posts any fees or adjustments as required.

May assist field personnel in making on-site notifications to business and residential customers concerning non-payment; advises customers of actions being taken on-site to discontinue service and methods for reinstating same; works closely with standby personnel for any issues that may arise after-hours.

Verifies account balances on closed accounts status report; transfers balances to open accounts when appropriate; refers accounts to pre-collection agency; posts payments received and updates agency as needed; communicates actions taken to customers, collection agencies, and accounting department. Notes accounts with bankruptcy/foreclosure information and follows-up process until complete, making any necessary adjustments to customer accounts.

Reviews data transferred from meter reading and customer service input to assure accuracy. Investigates and troubleshoots billing issues. Conducts research, generates computer queries, and analyzes data to detect anomalies and determine the cause for charge and billing inaccuracies. Carries out activities to compute and generate customer billings, including delinquent notices and door tag notices for disconnection.

Qualifications

DEMONSTRATED KNOWLEDGE OF AND PERFORMANCE IN THE FOLLOWING AREAS:

• Principles, practices, methods and techniques used to provide and maintain a satisfactory level of customer service;
• Basic accounting and record keeping practices and methods used to develop and maintain accurate billing records; and
• Principles and practices of data collection and report preparation;
• Principles and procedures of records management;
• District policies, procedures, programs, and activities pertinent to the customer service function;
• State and federal laws and regulations relevant to the customer service function;.
• District meter reading and billing codes, procedures, practices, cycles and related software programs.

ABILITY TO:

• Effectively diffuse conflicts; resolve customer service concerns and issues;
• Learn, explain and apply District policies and procedures related to billing and collection programs and other District programs and activities;
• Understand technical water terminology, practices, and procedures; interpret and communicate complex, technical information to business owners and residents;
• Operate office equipment, including computers and supporting word processing, spreadsheet, email, database applications, and the customer information system (CIS);
• Input, generate, and maintain accurate billing and related databases and reports;
• Prepare letters, memos, and forms;
• Communicate clearly and concisely, orally and in writing, using appropriate grammar, spelling, punctuation, and business vocabulary;.
• Establish and maintain effective working relationships with those contacted in the performance of assigned duties;
• Research and identify potential billing inaccuracies resulting from misreads, billing estimates, and meter changes; and
• Calculate and make accurate adjustments to accounts and records.

PHYSICAL AND SENSORY REQUIREMENTS:

• Sufficient eyesight to read fine statistical reports and standard text and data on computer terminal screens;
• Ability to speak and hear at normal conversational levels in person and over the telephone;
• Manual dexterity to write legibly and to use calculators, computer terminals, two-way radio, postage machine, and other general office machines;
• Ability to lift and carry approximately ten pounds; and to reach, bend, or crouch to use files and records;
• The ability to work with regular distractions and interruptions from phones and customers at the counter; to work under deadline pressures; and to effectively communicate with irate customers and/or their legal representatives under adverse conditions.
• Depending upon the assignment, the ability to work outdoors under various weather conditions to meet with customers to advise them concerning impending water turn off due to non-payment;

Training and Experience Guidelines

Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work (with reasonable accommodation, if needed), typically:

EDUCATION: High school diploma or equivalent.

EXPERIENCE: Customer Service Representative I - Two (2) years of responsible experience in record processing which included at least some direct customer service.

Customer Service Representative II - Two (2) years of responsible experience in record processing, including one (1) year of experience as a customer service representative or comparable customer service experience involving providing direct customer support and resolving customer issues. Experience preparing and processing customer billing and payments is desired.

It is the policy of the Las Virgenes Municipal Water District to ensure equal employment opportunity to all persons regardless of their race, color, national origin, religion, gender, sexual orientation, mental or physical impairment, ancestry, medical condition, marital status, or age (except where a bona fide occupational qualification). The District will act to ensure equal treatment to all persons in matters affecting recruitment, hiring, promotion, discipline, compensation, assignment, benefits, training, and layoff practices, and any other matters affecting employment with the Las Virgenes Municipal Water District. The same policy applies to all qualified Vietnam- era veterans, disabled veterans or other persons with disabilities that are capable of performing a particular job with reasonable accommodation to their disability.

In compliance with the American with Disabilities Act, if you need special assistance in the selection process please notify the Human Resources Division, in writing, upon applying.

Medical Insurance

The District currently covers up to $2,153.74 per month of the monthly premium cost of the offered medical plans and offers a choice of HMO and PPO plans.

Dental Insurance

The District provides dental insurance for employees and their dependents.

Life Insurance

Coverage is provided by the District in the amount of $50,000 plus one years salary up to a maximum of $150,000.

Short & Long Term Disability

The District provides coverage for continuation of two-thirds base salary up to $8,239 per month for absences which qualify under the plans.

Vacation

Initially earned at 4 hours per bi-weekly pay period up to a total of 6.46 hours per pay period.

Holidays

The District observes 12 holidays per year.

Deferred Compensation Plan

Employees may elect to participate in a 401(a) and 457(b) tax deferred retirement investment plans. The District will contribute $20 per pay period, up to $40 per month, match into the 401(a) account and up to 1.5% of base salary match on a $1 to $1 basis into the 457(b) account.

Sick Leave

Employees earn 8 hours per month.

Vision care

The District provides vision care for employees and offers an option for dependent coverage.

Retirement

Tier I - 2% at 55 for employees defined as "Classic" members by the California Public Retirement System; 7% employee contribution.

Tier II - 2% at 62 for new members to CalPERS; Employees contribute 50% of normal cost up to an annual maximum, currently 7.00% of salary up to $159,733.

In addition to CalPERS, the District participates in Social Security. The District and employees contribute a required percentage of base wages for Social Security.

Retiree Medical Benefits

The District will contribute 75% of the Kaiser Permanente Traditional HMO plan at the employee only level for employees who retire with at least ten years of service and are at least 55 years of age.

Tuition Reimbursement

After six (6) months of employment, employees may request up to $685 per course for continuing education reimbursement.

Flexible Spending Accounts

Employees may allocate up to $3,400 per year to pre-tax accounts for qualified health care expenses and $7,500 per year for qualified dependent care expenses.

Wellness Center

Employees have access to an on-site fitness facility at no cost. Employees also have the opportunity to participate in a Wellness Program.

Physical Fitness Program

Employees may be reimbursed for up to $500/fiscal year for payment of costs with primary emphasis on preventive health maintenance, relative to obtaining/receiving a comprehensive physical examination, membership to private gym facilities, purchase of home gymp equipment, or membership for at-home fitness programs.

Flexible Work Schedule

The District offers flexible work schedules based on the position and District operational needs. Up to two (2) partial or full days per week of telecommuting may be approved by the Department Director.

01

The following supplemental questions are intended to assess your training and experience as it relates to the position for which you are applying. Your responses will be reviewed to help determine whether your application will move forward in the recruitment process. As such, you are required to answer each question accurately and honestly and must provide full and complete responses. If the question contains multiple components, please be sure to respond to each component. Responding with "see resume" may result in your application being rejected. Please respond below indicating that you understand and agree to answer the supplemental questions completely, accurately, and honestly.

• I agree.

02

Do you have responsible experience in record processing which included at least some direct customer service?

• No Experience
• Less than two (2) years of experience
• More than two (2) years of experience

03

Describe your responsible experience in record processing which included at least some direct customer service. In your response, please include the number of years of experience, the employer(s) or setting(s) where you gained this experience, and a brief description of your specific duties. If you do not have experience in this area, please enter "N/A".

04

Do you have experience as a customer service representative or comparable customer service experience involving providing direct customer support and resolving customer issues?

• No Experience
• Less than one (1) year of experience
• More than one (1) year of experience

05

Describe your experience as a customer service representative or comparable customer service experience involving providing direct customer support and resolving customer issues. In your response, please include the number of years of experience, the employer(s) or setting(s) where you gained this experience, and a brief description of your specific duties. If you do not have experience in this area, please enter "N/A".

06

Describe any experience you may have preparing and processing customer billing and payments. If you do not have this experience, please type "No experience".

Required Question

Employer Las Virgenes Municipal Water District

Address 4232 Las Virgenes Road

Calabasas, California, 91302

Phone (818) 251-2226

Website http://www.lvmwd.gov