Customer Service Representative

With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility.

Position Summary

Primarily responsible for providing first-level support and directory assistance to Arch external and internal customers. Responds to claims calls and correspondence from brokers, insured and non-insured claimants and vendors.

Responsibilities

• Adheres to World Class Customer Service Standards and documents all customer interactions in the call center management technology application.
• Performs necessary duties to resolve or satisfy all first-level inquiries or advance to supervisory level where applicable.
• Manages individual workflow, productivity and quality to meet and exceed team/individual goals and service level agreements.
• Communicates changes in processes, aiding in the creation and maintenance of job aids to ensure consistency/accuracy in workflows.
• Addresses claims intake related questions and appropriate routing of escalations to Management to include but not limited to, delayed policy availability within claims systems, policy/insured identification/routing, and rush requests
• Responsible for accurate and timely setup/routing of incoming FNOLs, preparation and routing of acknowledgement letters, merging of files, procurement of binders and/or policies and setup of oversight files.
• Utilizes research tools to identify and distribute unidentifiable mail that is received electronically.
• Provides back-up to the Document Indexers for unidentified mail/correspondence and download documents.
• Engages and Participates in the Arch Experience values and continuous improvement initiatives
• As identified by the Customer Solution Center process, intercedes for the customer to assure they are "warm transferred" to the proper Arch internal or third-party resource that handles their business request or questions to meet or exceed their expectations, and follows up to ensure their satisfaction.
• Responsible for responding to incoming phone calls and correspondence (in electronic and paper format).

• High School graduate or equivalent; some college or insurance related education preferred.
• 2 to 3 Plus years of experience in Customer Service
• Excellent verbal/written communications
• Excellent Customer Service skills
• Strong interpersonal skills
• Demonstrated team behavior; willingness to help
• Excellent PC skills and knowledge of Microsoft suite
• Analytical problem-solving skills
• Routing and managing electronic documents in an imaging system
• Position is hybrid and requires (3) days in office
• Bilingual preferred
• Flexibility and adaptability in team settings