Synairgy Mechanical is a leading provider of HVAC and IAQ; installation, servicing and maintaining our market (Maui County) area. We specialize in finding cost-effective solutions for our customers whether they are installing HVAC or other IAQ systems for the first time or expanding their existing systems.
Job Description:
Answer and direct phone calls in a polite and professional manner
Greet and assist visitors in a welcoming manner
Manage incoming and outgoing mail and packages
Schedule appointments and maintain calendars
Assist with administrative tasks such as data entry, filing, and document preparation
Coordinate meetings and events as needed
Maintain office supplies, uniforms and equipment
Handle sensitive and confidential information with integrity
Maintain administrative email
Vendor applications, w-9's and state compliance forms, etc.
Qualifications:
High school diploma or equivalent; additional qualifications a plus
Excellent proofreading, spelling, grammar, arithmetic and business writing skills.
Ability to work under time and backlog pressure for extended periods of time.
Ability to handle multiple tasks efficiently.
Proven experience as a receptionist, administrative assistant, or similar role
Excellent communication and interpersonal skills
Proficient in Microsoft Office Suite and other office software
Strong organizational and multitasking abilities
Attention to detail and accuracy
Ability to work independently and as part of a team
Experience and the physical ability to perform all modern business office clerical roles, including mail distribution.
Proven ability to type 40 or more WPM on a word-processor.
Demonstrate ability to quickly learn new software and technology, with proficiency in Microsoft Office, Adobe, and social media platforms.
Excellent interpersonal and verbal communication skills, including advanced customer service skills on the phone and in person in order to project a professional and efficient image for Synairgy Mechanical.
Benefits:
Personal medical insurance after 30-days
Dental insurance after 30-days
Vision after 30 days
11 paid holidays after 90-days
End of the year bonus
401k matching after 1-year
Note: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.
Numbers & Facts
Location
Wailuku, HI
Job Type
Full-time
Skills
Administrative Skillsunmatched
Adobe Product Familyunmatched
Business Writingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Diversityunmatched
Event Managementunmatched
HVACunmatched
Health Insuranceunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Mail Processingunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Office Suitesunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Proofreadingunmatched
Social Mediaunmatched
Team Playerunmatched
Telephone Skillsunmatched
Training/Teachingunmatched
Vision Planunmatched
Word Processorsunmatched
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