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Data Center Supply Chain and Inventory Analyst II

Kaiser Permanente

Silver Spring, MD

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JOB DETAILS
SALARY
$64,100–$82,830 Per Year
SKILLS
Accounting, Accounting Software, Analysis Skills, Best Practices, Billing, Business Administration, Business Model, Business Support, Calibration, Contract Management, Corporate Policies, Corrective Action, Cost Analysis, Cost Control, Cross-Functional, Customer Service Tools, Customer Support/Service, Data Collection, Database Administration, Database Technology, Demand Forecasting/Planning, Distribution Management, Documentation, Economics, Equipment Maintenance/Repair, Federal Laws and Regulations, Finance, Hospital/Healthcare Construction, Information Technology & Information Systems, Information/Data Security (InfoSec), Inventory Control System, Inventory Levels, Inventory Management, Inventory Transactions, Leadership, Logistics, Maintain Compliance, Market Surveys, Materials Management, Medical Office, Metrics, Monitor Regulations, NFS (Network File System), Network Operations Center, Onboarding, Operational Support, Operations Research, Policy Implementation, Problem Solving Skills, Procedure Implementation, Procurement Management, Purchasing/Procurement, Qualitative Analysis, Quality Management, Quantitative Analysis, Regulations, Regulatory Compliance, Reporting Dashboards, Reporting Skills, Resolve Customer Issues, Returns Processing, Sarbanes-Oxley Act (SOX), Scorecarding, Shipping/Receiving, Sourcing Strategy, Spreadsheets, Standards Strategy, State Laws and Regulations, Stock Rotation, Supplier Relationship Management (SRM), Supply Chain, Supply Chain Operations, Systems Analysis, Systems Maintenance, Team Player, Technical Analysis, Technical/Engineering Design, Time Management, Training/Teaching, Vendor/Supplier Evaluation, Vendor/Supplier Relations, Vendor/Supplier Selection
LOCATION
Silver Spring, MD
POSTED
1 day ago
Data Center Supply Chain and Inventory Analyst II
Onsite, Maryland

Job Summary:
In addition to the responsibilities listed below, this position is also responsible for ensuring all supplies are available in the appropriate clinical/non-clinical location at time of case by performing standard inventory transactions/procedures with limited guidance; implementing procedures to ensure ongoing availability of products with some guidance; supporting the maintenance of inventory databases and libraries with some guidance; creating dashboards, scorecards on use, and inventory management; ensuring the effective maintenance of inventory management databases and systems by implementing standard system changes with limited guidance; assisting users in resolving standard problems; conducting training of new system users; implementing appropriate changes or enhancements in Information Technology inventory systems with some guidance; using and maintaining technical systems and processes with some guidance to ensure compliance with all relevant regulations and standards; and ensuring compliance with policies and regulations by monitoring the maintenance, calibration, temperature and humidity records with some guidance.

Essential Responsibilities:
  • Pursues effective relationships with others by sharing resources, information, and knowledge with coworkers and members. Listens to, addresses, and seeks performance feedback. Pursues self-development; acknowledges strengths and weaknesses based on career goals and takes appropriate development action to leverage / improve them. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work. Assesses and responds to the needs of others to support a business outcome.
  • Completes work assignments by applying up-to-date knowledge in subject area to meet deadlines; follows procedures and policies, and applies data and resources to support projects or initiatives with limited guidance and/or sponsorship. Collaborates with others to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities.
  • Performs asset accounting tasks by: performing support tasks to guide, transfers and disposals, with some guidance; recording dispositions in the accounting system with some guidance; implementing policies and procedures to achieve accountability for the misuse of assets with some guidance; and identifying cost reduction opportunities.
  • Ensures ongoing quality customer services by: resolving standard customer issues pertaining to vendors/suppliers reporting, billing, and merchandise with some guidance; resolving standard backorder problems, delivery delays, repairs, customer concerns, and returns; processing product returns for credit or exchange and recalls with some guidance; and preparing reports (e.g., key metrics, cost and daily analysis) to customers with some guidance.
  • Ensures adequate levels of inventory are maintained by: resolving standard problems in the receipt, coordinating the distribution of inventory, and administering transactions and requests for supplies, equipment, and services, with some guidance; conducting quantitative/qualitative analyses to forecast demand to minimize obsolescence or expiration with oversight by others; maintaining automated inventory and ordering systems to support standard inventory reconciliation, using standard strategies; confirming standard reorder levels are updated, maintained, and adhered to so that proper product rotation remains valid, and inventory levels are accurate; and working collaboratively with others in the broader organization to maintain the inventory control system (e.g., ensure accuracy of product line, proper level of stock, rotation of product, cleanliness of product/carts).
  • Note: Depending on assignment, this may include providing direction and leadership to represented employees related to ordering or other inventory tasks.
  • Maintains and improves supply chain and operations by: supporting standard activities (i.e., shipping logistics, carrier, and inventory system evaluation) to optimize, maintain, and transform current processes for increased efficiency; supporting the implementation of research plans to identify new/existing business operating models according to supply chain future state functional and technical design; and, with others in the broader organization, supporting processes to determine end-to-end sourcing, procurement, and logistics.
  • Exercises purchasing strategy that is consistent with the overall national sourcing strategy by: facilitating standard purchase requests and sourcing substitute items if needed immediately by requesting department; providing information for purchase standardization, quality, amounts, or equivalency; and resolving standard purchase-related problems and implementing cost savings procedures, with some guidance.
  • Complies with state and federal regulations, and company policy/procedures pertaining to purchasing, inventory management, and distribution by: applying best standards, practices, and enforcing relevant guidelines (e.g., parking and shuttle); soliciting quotations for new stock and non-standard items to ensure compliance, and fulfilling routine contracts with some guidance; producing standard reports for compliance monitoring (e.g., Joint commission, Sarbanes-Oxley [SOX]) and audits with some guidance; implementing corrective action and resolving deficiencies as necessary on a timely basis and in accordance with company policy with some guidance; and administering programs of information, collecting data, training, and education for managers/product users on standards programs, product selection, and expected compliance with some guidance.
  • Manages suppliers/vendors performance and relationships by: resolving problems and communicating with suppliers/vendors, ensuring they comply with policies and regulations, with some guidance; supporting the onboarding of new suppliers/vendors and supporting contract administration with suppliers/vendors, with some guidance; assisting with corrective actions based on needs identified from audits with some guidance; resolving standard suppliers/vendor issues; and facilitating business reviews to ensure suppliers/vendors meet operational and cost targets with some guidance.
  • Provides technical analysis and reporting services for others by: supporting analyses and preparing results on utilization, quality, inventory levels, and courier routes for standard projects; administering customer service survey tools to assess satisfaction levels and collect feedback for quality improvement, with some guidance; leveraging tools, techniques, and assumptions to ensure standard analyses are appropriate to support operational and business decisions; and preparing reports in response to business needs for selected departments documenting standard analytical results.
Minimum Qualifications:
  • Minimum one (1) year of experience with databases and spreadsheets.
  • Bachelors degree in Business Administration, Economics, Finance, Material Management, Operations Research, or related field OR Minimum three (3) years of experience in Materials and Inventory Control/Management, Logistics, Finance, Distribution, or a directly related field.
Additional Requirements:
Preferred Qualifications:
  • One (1) year experience in a medical/clinical environment or a directly related field.
  • One (1) year of experience working cross-functionally across departments, functions, or business lines.


Primary Location: Maryland,Silver Spring,Silver Spring Data Center
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri,
Working Hours Start: 07:00 AM
Working Hours End: 04:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Onsite
Employee Status: Regular
Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee
Job Level: Individual Contributor
Department: Oakland Reg - 1800 Harrison - NFS National Functions - 0308
Pay Range: $64100 - $82830 / year Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: No
On-site: Work location is on-site (KP designated office, medical office building or hospital). Worker location must align with Kaiser Permanente's Authorized States policy. Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

About the Company

K

Kaiser Permanente

At Kaiser Permanente, we are relentless in our pursuit of excellence. Driven by our mission to provide the highest quality preventive medicine, we are committed to eliminating health care disparities, and to making lives better through innovation, technology, and research. Our desire to deliver the best possible care inspires us to promote wellness among our members, communities, and each other. It also fuels our belief that everyone — regardless of circumstance — deserves access to affordable care, which further drives our motivation to expand our reach. Founded nearly 80 years ago, our unique business model sets us apart — positioning us to drive improvements across the industry and around the world.
COMPANY SIZE
10,000 employees or more
INDUSTRY
Healthcare Services
FOUNDED
1945
WEBSITE
http://www.kp.org/careers

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