Job Summary:
This position enters data, invoicing, and billing information into a designated data management system within the JCOD-STOP project. This position is responsible for the operational aspects of tracking and entering data following the policies and procedures associated with these activities.
Essential Duties:
- Daily data entry pertaining to JCOD-STOP and JCOD-STOP student/participant services.
- Accurate and timely entry of Community Based Provider (CBP) service data and designated data management system.
- The ability to provide comprehensive quality customer service to all parties at all times as needed.
- Ensure data security as outlined in Amity Foundation approved Policy and Procedures, and fulfill duties and obligations with respect to the protection, use, and disclosure of protected health information (PHI).
- Adhere to policies and procedures that ensure the integrity, accuracy and security of all data maintained and submitted into a designated data management system.
- Abide by Policies and Procedures outlining release of data, maintaining appropriate documentation of participant requests for information and signed Authorization for Release of Information (ROI), if applicable.
- Maintain an accurate Community Based Provider (CBP) directory as directed.
- Ensure that technical and procedural best practices related to data security are upheld.
- May participate in annual training(s) and/or meetings provided by Los Angeles County and/or Amity Foundation.
- Additional duties as assigned.
Education and Experience:
- Required:
- Possess a high school diploma or its equivalent. Minimum two (2) years data entry experience in a professional office environment.
- Operational knowledge and proficiency with MS Office (Microsoft Teams, Word, Excel, PowerPoint, Outlook, One Drive) and basic data entry systems.
- Must have a valid California Driver’s License and be eligible for Amity vehicle insurance.
- Preferred:
- Experience or familiarity with behavioral health, healthcare, and/or substance abuse program(s).
Continuing Education/Training:
- Within specified contract timeframes, personnel file shall document evidence of participation in the following trainings:
- New Employee Orientation (Organizational and Programmatic Orientation)
- Participation in mandatory Grantee or JCOD STOP Subcontractor Orientation
- Motivational Interviewing
- Monthly Training
- Additional training topics relevant to the delivery of treatment services may include:
- Required Curriculum (if applicable)
- Agency and project-specific case management and record keeping requirements
- Appropriate, required individualized treatment/action plan documentation
- Professional ethics and overfamiliarity
- Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)
- Process group and cognitive skills group
- Therapeutic community concepts
- Trauma-Informed Care
- Criminal justice treatment
- Gender responsive treatment
- Criminality
- Impact of trauma on SUD and criminality
- Treatment of trauma
- Treatment within a diverse offender population
- Issues impacting SUD and criminality
- Cultural Competency Training
- CPR Certification, First Aid Certification and an annual Tuberculosis (TB) test
- Sexual Harassment Prevention
- Emergency Procedures
- Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)
- Health Insurance Portability Accountability Act (Title 45 CFR Part 164)
- Signed acknowledgement of Drug Free Workplace policy
- Signed CDCR Prison Rape Elimination Policy (PREA) form
- Participate in bi-annual in-service training regarding the background and purpose of the JCOD-STOP, CDCR policies and procedures, the principles of evidence-based programming, the application of any JCOD-STOP forms, and the characteristics of the services offered.
- Participate in annual training provided by JCOD or LA County.
- Participate in technical assistance training or other training as appropriate.
Skills
- Understand causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.
- Understand contractual parameters of JCOD STOP Data Entry.
- Understand an array of treatment models available to participants.
- Operational knowledge of MS-Word, Excel, and data systems.
- Attention to detail, and ability to manage large amounts of data,
- Ability to multi-task, identify problems, provide recommendations to management teams, and implement any applicable systems.
- Ability to work constructively with diverse people and with parties that may have divergent perspectives and interests.
- Ability to clearly express concepts and direction, both orally and in writing, and to prepare complex reports, policies, and procedures.
- Excellent interpersonal, written communications and typing skills.
ADA Information
- Physical Requirements:
- Faculty must frequently lift and/or move up to 25 pounds.
- Frequently required to sit and/or stand for extended periods of time.
- Frequently sitting and typing for extended periods of time.
- Occasionally required to reach, walk, climb, pull, push, grasp, stretch, and stoop.
- Frequently required to talk, hear, see, and use repetitive motions.
- Frequently able to communicate verbally and in written form.
- Frequently able to use all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks
- Required to wear comfortable and office appropriate clothes.
- Mental Demands:
- Ability to change direction as priorities shift.
- Ability to thrive in an environment that requires one to adapt to changing circumstances.
- Ability to professionally work under pressure with difficult or temperamental students & faculty.
- Ability to handle mental and emotional stress related to the position.
- Work Conditions:
- Generally, in an indoor office setting.
- Environmental Conditions:
- The noise level in the work environment is moderate but can be loud.
- The temperature in the work environment is usually moderate to cool but can be cold or hot.
- Travel:
- Will travel locally in California or out of state as needed.
$22 - $22.50 an hour