PulseMediaNL is a growing organization focused on efficient business operations, accurate information management, and dependable administrative support. We value accuracy, organization, professionalism, confidentiality, reliability, and effective communication.
We are looking for a Data Entry Administrative Clerk to join our remote team. This position is ideal for an organized and detail-oriented individual who enjoys working with information, maintaining records, preparing documents, updating spreadsheets, and supporting day-to-day administrative operations.
The successful candidate will help ensure that business information is entered accurately, records remain current and organized, documents are properly maintained, and routine administrative tasks are completed efficiently.
The Data Entry Administrative Clerk will perform a combination of data entry, clerical administration, document processing, record maintenance, spreadsheet management, and general administrative support.
Responsibilities will include entering and verifying information in company systems, updating databases and spreadsheets, organizing electronic files, processing forms and documents, preparing routine reports, monitoring administrative requests, and assisting internal teams with day-to-day operational tasks.
As a remote employee, the successful candidate must be dependable, self-motivated, organized, comfortable using digital tools, and capable of completing assigned work with limited direct supervision.
Accurately enter information into databases, spreadsheets, CRM systems, and other approved company platforms.
Transfer information from forms, documents, emails, reports, and other source materials into digital systems.
Create new records and update existing records as required.
Enter names, contact information, dates, reference numbers, numerical information, and other business data.
Review source documents carefully before entering information.
Maintain consistent formatting and data-entry standards.
Complete assigned data-entry tasks within established deadlines.
Review completed entries for accuracy before final submission.
Identify missing or unclear information and request clarification when necessary.
Maintain accurate records of completed and pending assignments.
Check entered information against source documents to identify discrepancies.
Review records for spelling errors, missing information, duplicate entries, and inconsistencies.
Correct routine errors according to established procedures.
Perform regular quality checks on assigned records.
Verify important information before records are finalized.
Flag questionable or conflicting information for supervisor review.
Assist with database cleanup and record-maintenance projects.
Maintain a high standard of data accuracy and integrity.
Provide general clerical and administrative assistance to supervisors and internal teams.
Process routine forms, correspondence, requests, and administrative documents.
Maintain administrative trackers, logs, lists, and schedules.
Monitor assigned administrative queues and task lists.
Prepare basic reports, summaries, and spreadsheets.
Assist with routine office and operational projects.
Retrieve information and documents for authorized employees.
Route requests and documentation to the appropriate departments.
Support other administrative activities as assigned.
Maintain accurate and up-to-date spreadsheets and databases.
Add, edit, organize, sort, and review information as authorized.
Maintain tracking spreadsheets for administrative activities.
Identify duplicate, outdated, or incomplete records.
Assist with database updates and periodic record reviews.
Apply consistent formatting to spreadsheets and records.
Prepare basic data summaries when requested.
Maintain organized and easily accessible administrative information.
Receive and review documents submitted for processing.
Confirm that required information is present.
Enter relevant information into appropriate systems.
Organize documents according to established procedures.
Track the status of administrative documents and requests.
Identify incomplete documentation and request additional information when appropriate.
Maintain records of completed processing activities.
Assist with document review, scanning, indexing, and archiving where applicable.
Upload, rename, categorize, organize, and archive electronic documents.
Maintain structured digital filing systems.
Follow established file-naming and document-storage procedures.
Store records in the appropriate folders and systems.
Retrieve documents for authorized team members.
Identify duplicate, outdated, or incorrectly filed documents.
Assist with digital file cleanup and archiving.
Maintain organized shared drives and cloud-based folders.
Monitor assigned administrative inboxes and communication channels.
Review incoming requests and determine the appropriate action.
Respond to routine administrative inquiries when authorized.
Forward specialized questions to the appropriate employee or department.
Request clarification when instructions or information are incomplete.
Communicate professionally with supervisors and colleagues.
Provide progress updates on assigned tasks.
Escalate urgent or sensitive matters appropriately.
Communicate with internal departments regarding administrative requests.
Provide accurate information to authorized employees.
Follow up on pending administrative actions.
Track outstanding requests and documentation.
Assist with coordinating routine operational activities.
Participate in virtual meetings and training sessions.
Support team members with administrative tasks when required.
The Data Entry Administrative Clerk may have access to confidential customer, employee, vendor, financial, operational, and company information.
The successful candidate must:
Maintain strict confidentiality when handling company information.
Access records only when required for legitimate work responsibilities.
Protect passwords, usernames, and company credentials.
Use approved company systems and communication channels.
Follow established data-storage and document-sharing procedures.
Maintain privacy while working from a remote environment.
Secure work devices and systems when unattended.
Never disclose confidential information to unauthorized individuals.
Report suspected unauthorized access, data loss, or security incidents promptly.
Follow applicable privacy and data-protection requirements, including GDPR requirements where relevant.
The successful candidate will be expected to:
Maintain reliable internet access during scheduled working hours.
Remain available through designated company communication channels.
Maintain dependable attendance and punctuality.
Manage assigned workloads independently.
Prioritize tasks according to deadlines and business requirements.
Attend required virtual meetings and training sessions.
Provide timely updates regarding assigned work.
Communicate promptly about delays, technical issues, or unclear instructions.
Maintain a professional and reasonably quiet workspace.
Follow company remote-work and information-security procedures.
Candidates should ideally possess:
High school diploma, secondary school qualification, GED, or equivalent.
Basic to intermediate computer proficiency.
Good typing and keyboard skills.
Strong attention to detail.
Excellent organizational and time-management skills.
Basic proficiency with spreadsheets and word-processing applications.
Good written communication skills.
Ability to accurately enter and verify information.
Ability to follow detailed instructions and established procedures.
Ability to manage repetitive tasks while maintaining accuracy.
Ability to handle confidential information responsibly.
Ability to work independently in a remote environment.
Reliable internet access suitable for remote administrative work.
Previous experience in data entry, office administration, clerical work, records management, customer service, virtual assistance, or a related field is an advantage but may not be required for suitable entry-level candidates.
Experience with any of the following is beneficial:
Microsoft Excel
Microsoft Word
Microsoft Outlook
Google Sheets
Google Docs
Google Drive
Gmail
CRM systems
Database-management platforms
Digital document-management systems
Cloud-based business applications
Administrative reporting tools
Remote communication and collaboration platforms
Training may be provided on PulseMediaNL-specific software, systems, procedures, and workflows.
Attention to Detail: Ability to identify small errors, missing information, duplicate records, and inconsistencies.
Data Accuracy: Strong commitment to entering, checking, and maintaining accurate information.
Organization: Ability to manage documents, spreadsheets, records, deadlines, and administrative requests systematically.
Computer Skills: Comfortable working with databases, spreadsheets, email, documents, cloud platforms, and digital filing systems.
Time Management: Ability to prioritize multiple assignments and meet established deadlines.
Communication: Ability to communicate clearly and professionally with supervisors and colleagues.
Problem Solving: Ability to identify routine administrative or data-related issues and determine when clarification or escalation is required.
Confidentiality: Ability to handle sensitive company and customer information responsibly.
Reliability: Consistent attendance, responsiveness, and completion of assigned work.
Independence: Ability to remain productive and accountable while working remotely.
Adaptability: Willingness to learn new software, procedures, systems, and workflows.
Performance may be evaluated based on:
Data-entry accuracy.
Completeness and quality of records.
Timeliness of assigned tasks.
Accuracy of spreadsheets and databases.
Quality of document processing.
Organization of digital files.
Administrative task completion.
Responsiveness to internal requests.
Proper identification and escalation of discrepancies.
Compliance with company procedures.
Remote-work reliability and communication.
Confidentiality and information-security compliance.
Performance expectations should balance accuracy, quality, productivity, organization, responsiveness, and reliability, with accuracy taking priority where necessary.
A typical day may involve reviewing assigned tasks, entering information into databases or spreadsheets, updating existing records, checking data for errors, processing administrative documents, and organizing digital files.
The employee may also:
Update administrative trackers.
Respond to routine emails.
Retrieve requested records.
Verify information against source documents.
Prepare basic reports.
Follow up on outstanding requests.
Coordinate with internal departments.
Assist with database-cleanup activities.
Participate in virtual meetings and training.
Daily responsibilities may vary depending on current business requirements and projects.
Training may include:
PulseMediaNL administrative procedures.
Data-entry standards.
Database and spreadsheet management.
Document-processing workflows.
Digital filing procedures.
Data verification and quality control.
Internal communication procedures.
Confidentiality and privacy requirements.
Information-security practices.
Remote-work expectations.
Company-specific software and systems.
Employees are expected to participate actively in training, ask questions when clarification is required, apply feedback, and continuously improve their accuracy and efficiency.
Depending on the final employment arrangement, PulseMediaNL may offer:
Fully remote work opportunities.
Full-time or part-time schedules where available.
Structured onboarding and training.
A collaborative remote working environment.
Opportunities to develop administrative and data-management skills.
Practical experience with modern digital business systems.
Ongoing guidance and performance feedback.
Opportunities for increased responsibility based on performance.
Transferable experience in administration, data entry, records management, and business operations.
The ideal candidate is someone who is:
Highly organized and detail-oriented.
Reliable and responsible.
Comfortable working with computers and digital information.
Accurate when performing repetitive tasks.
Able to follow established procedures carefully.
Comfortable working independently.
Capable of managing multiple administrative priorities.
A clear and professional communicator.
Careful when handling confidential information.
Willing to learn new systems and processes.
Receptive to training and constructive feedback.
Committed to producing consistent, high-quality work.
PulseMediaNL is committed to maintaining a professional, inclusive, and respectful working environment. Employment decisions are based on legitimate business requirements, relevant qualifications, skills, experience, and an individual's ability to successfully perform the responsibilities of the position.
Interested candidates should submit an up-to-date CV/resume together with a brief introduction explaining their interest in the Data Entry Administrative Clerk position and any relevant experience.
Applicants are encouraged to highlight experience or skills involving:
Data entry
Office administration
Clerical support
Spreadsheet and database management
Document processing
Records management
Microsoft Office or Google Workspace
Digital file organization
Administrative communication
Remote or independent work
Confidential information handling
Entry-level candidates are encouraged to apply if they demonstrate strong attention to detail, computer proficiency, reliability, organizational skills, and a willingness to learn.
| Location | (Remote) |
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