Location: Placentia, CA (In‑Person) Company: JY Designs & Creations, Inc. (Oooh Yeah!, Oooh Geez!, Sock It Up, Knock! Knock!)
About Us
JY Designs & Creations, Inc. is a fast‑growing manufacturer and distributor of novelty socks, slippers, slides, and accessories. We supply retailers nationwide and operate multiple brands under one roof. Our office is hands‑on, fast‑paced, and highly collaborative — and we’re looking for a reliable, detail‑driven team member to help keep our operations running smoothly.
Position Summary
The Data Entry & Office Operations Assistant plays a key role in keeping our office organized, accurate, and running efficiently. This position supports multiple departments — including operations, sales, customer service, and inventory — and is ideal for someone who is dependable, detail‑oriented, and comfortable working in a busy wholesale environment.
Key Responsibilities
Data & Systems
- Enter and update product, pricing, UPC, and inventory data in our ERP/OMS system
- Receive incoming inventory into the ERP system when containers arrive (warehouse handles physical unloading)
- Maintain clean digital records, spreadsheets, and shared folders
Office Operations
- Answer incoming phone calls and general business inquiries (reception-style role)
- Maintain office supplies, reorder stock, and keep work areas organized
- Assist with printing, filing, scanning, and general administrative tasks
- Support customer service with basic inquiries and follow-ups
Sales & Trade Show Support
- Assist with preparing rep kits, line sheets, samples, and sales materials
- Help with trade show preparation (packing, organizing, printing materials)
- Some travel to trade shows to support the sales team (Not often and as needed)
Cross-Department Support
- Provide backup assistance to operations, sales, and administrative staff
- Help maintain smooth workflows and documentation across teams
What You Bring
- Strong attention to detail and accuracy — you catch mistakes others miss
- Fast typing speed (40WPM+) and comfort working in spreadsheets
- Ability to learn new systems quickly (ERP, OMS, Shopify, etc.)
- Clear communication and a friendly, professional demeanor
- Solid organizational skills and the ability to prioritize tasks
- Reliability — you show up, follow through, and keep things moving
- Experience in data entry or office administration preferred
Qualification
- Familiar with Google suites including but not limited to Gmail, Google drive, Google calendars, Google tasks etc.
- Familiar with Microsoft excel and formulas like Vlookup
- ERP systems (QuickBooks, OMS, or similar), 2 years experience
- Other software
- Standard office equipment
- Education background: Associate level or above
Schedule & Location
- Full‑time
- In‑person at our Placentia, CA office
- Monday–Friday (08:00AM – 04:30PM)
Benefits
- Paid time off
- Employee discounts
- Career Growth Opportunities