DATA ENTRY CLERK

Job Title: Data Entry Clerk

Job Type:(Remote)

Job Summary

The Data Entry Clerk — Finance / Accounting is responsible for accurately entering, verifying, updating, and maintaining financial and accounting data in company systems. This position supports Accounts Payable, Accounts Receivable, General Ledger, billing, financial reporting, reconciliations, and other accounting activities by ensuring financial information is complete, accurate, and properly documented.

Key Responsibilities

• Enter financial and accounting data accurately into ERP, accounting, and financial management systems.

• Process invoices, receipts, purchase orders, payment records, expense reports, and other financial documents.

• Verify financial information against source documents before entering transactions.

• Review transactions for accuracy, completeness, appropriate coding, and required approvals.

• Enter Accounts Payable and Accounts Receivable transactions into accounting systems.

• Assist with invoice processing, vendor records, customer records, and payment information.

• Maintain accurate vendor, customer, account, and financial master data.

• Enter general ledger information and supporting transaction details as directed by accounting staff.

• Assist with journal entry preparation and transaction documentation under appropriate supervision.

• Perform data verification and identify discrepancies, duplicate transactions, missing information, and incorrect entries.

• Assist with account and transaction reconciliations by comparing system records with supporting documentation.

• Maintain accurate records of invoices, receipts, payments, credits, adjustments, and other financial transactions.

• Assist with expense report processing and employee reimbursement documentation.

• Support billing and customer account updates as required.

• Prepare spreadsheets, financial schedules, transaction listings, and routine accounting reports.

• Assist accounting staff with month-end and year-end closing activities.

• Research and correct data-entry errors and accounting record discrepancies.

• Scan, upload, organize, and electronically archive financial documents.

• Maintain complete audit trails and supporting documentation for financial transactions.

• Retrieve financial records and transaction information for authorized accounting personnel and auditors.

• Assist with data cleanup, database maintenance, and financial record updates.

• Maintain confidentiality of financial, employee, customer, and vendor information.

• Follow accounting policies, internal controls, approval procedures, and document-retention requirements.

• Meet established data-entry accuracy, productivity, and processing deadlines.

• Identify opportunities to improve accounting data-entry processes, reduce errors, and increase efficiency.

Qualifications

• High school diploma or equivalent required.

• Associate degree or coursework in Accounting, Finance, Business Administration, or a related field preferred.

• 1–2 years of experience in accounting data entry, finance, bookkeeping, accounts payable, accounts receivable, or administrative support preferred.

• Strong typing and data-entry skills with excellent numerical accuracy.

• Basic understanding of accounting terminology and financial transactions.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Strong attention to detail and organizational skills.

• Ability to work with large volumes of financial data and repetitive transactions.

• Strong ability to maintain confidentiality and handle sensitive financial information.

• Good written and verbal communication skills.

• Ability to meet deadlines and follow established accounting procedures.

Preferred Qualifications

• Experience with ERP or accounting systems such as SAP, Oracle, NetSuite, QuickBooks, Microsoft Dynamics, or similar platforms.

• Experience processing invoices, purchase orders, payments, receipts, and expense reports.

• Knowledge of Accounts Payable, Accounts Receivable, and General Ledger processes.

• Experience with account reconciliation and financial data verification.

• Experience with automated invoice-processing or document-management systems.

• Advanced Microsoft Excel skills, including formulas, sorting, filtering, and data validation.

• Familiarity with accounting controls and audit documentation.

• Experience supporting month-end and year-end close activities.

Key Skills

• Finance & Accounting

• Accounting Data Entry

• Accounts Payable

• Accounts Receivable

• General Ledger Support

• Invoice Processing

• Payment Data Entry

• Expense Processing

• Financial Data Verification

• Account Reconciliation

• Vendor & Customer Records

• ERP / Accounting Systems

• Microsoft Excel

• Data Validation

• Financial Records Management

• Document Management

• Transaction Processing

• Audit Support

• Data Accuracy

• Confidentiality

• Administrative Support

Core Competencies

• Financial Data Accuracy: Ability to accurately enter and verify financial transactions while minimizing errors.

• Accounting Knowledge: Basic understanding of invoices, payments, accounts payable, accounts receivable, general ledger accounts, and financial documentation.

• Attention to Detail: Ability to identify discrepancies, duplicate transactions, missing information, and incorrect financial data.

• Data Verification: Ability to compare system information against invoices, receipts, purchase orders, and other supporting documentation.

• Organization: Ability to maintain accurate financial records, files, spreadsheets, and supporting documentation.

• Confidentiality: Ability to protect sensitive financial, employee, customer, and vendor information.

• Process Compliance: Ability to follow accounting policies, internal controls, approval procedures, and documentation requirements.

• Time Management: Ability to process high volumes of financial transactions while meeting established deadlines.

• Problem Solving: Ability to investigate data discrepancies and coordinate corrections with accounting personnel.

• Technology Proficiency: Ability to efficiently use accounting systems, ERP platforms, spreadsheets, databases, and document-management tools.