Data Entry Clerk
SUMMARY/OBJECTIVE
The objective of this role is to establish a high-accuracy data bridge during the high-volume summer import window (May-October), ensuring operational efficiency and data integrity across multi-continental supply chains from South America, Europe, and Africa. By managing the rapid processing of critical import documentation-such as packing lists, phytosanitary certificates, Bills of Lading and invoices-it prevents costly port delays by notifying the team about missing documents. Furthermore, it guarantees ERP and Warehouse Management System accuracy by making sure all data points get updated accurately. .
The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced agricultural environment while maintaining a high degree of accuracy and confidentiality.
JOB FUNCTIONS
Logistics Data Entry
- Process Shipping Packets: Receive, review, and organize critical import documentation-including packing lists, phytosanitary certificates, Bills of Lading (BOL), and commercial invoices-for incoming citrus shipments from South America, Europe, and Africa.
- Proactive Exception Management: Audit incoming document packages against physical shipment notices to immediately flag missing, incomplete, or mismatched paperwork.
- Team Alerts: Promptly notify internal logistics and compliance teams about missing documentation to clear customs friction and prevent costly port delays or demurrage fees.
- Maintain accurate electronic records to support inventory and operational reporting.
Supplier Coordination Support
- Assist with confirming inbound delivery schedules with the packing house and supply team.
- Monitor expected deliveries and report scheduling conflicts or delays.
General Administrative Support
- Organize, scan, index, and electronically file logistics documentation.
- Maintain digital records to support food safety, traceability, regulatory compliance, and internal audit requirements.
- Ensure documentation is properly archived and easily retrievable.
- Assist with preparing reports and compiling logistics information as requested.
General Administrative Support
- Provide administrative assistance to the Sales and Logistics Operations teams.
- Answer incoming calls and respond to routine inquiries.
- Prepare correspondence, reports, spreadsheets, and other documentation.
- Assist with data reconciliation and record verification.
- Maintain office supplies and assist with general office organization.
- Perform other duties as assigned to support departmental operations.
QUALIFICATIONS
- High School Diploma or GED required.
- Associate degree in Business Administration, Logistics, Supply Chain, or related field preferred.
- One (1) to three (3) years of administrative, logistics, transportation, inventory, or data entry experience preferred.
- Experience in agriculture, produce, food manufacturing, or distribution is a plus.
- Must be flexible with hours of operations
- Excellent data entry accuracy and attention to detail.
- Strong organizational and time management skills.
- Ability to prioritize multiple assignments in a fast-paced environment.
- Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word.
- Experience working with ERP, inventory, or logistics software preferred.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision while also functioning effectively as part of a team.
WORK HOURS & ENVIRONMENT
40+ hours work week and required to work additional hours during peak times or as needed. Weekends and nights may be required as needed.
COMPANY RESERVES THE RIGHT TO CHANGE THE JOB DESCRIPTION AND/OR REQUIRE ADDITIONAL DUTIES AT ITS DISCRETION. DRUG FREE WORKPLACE, EOE and E-VERIFY