DATA ENTRY CLERK

Job Title: Data Entry Clerk

Job Type: (Remote)

Job Summary

The Data Entry Clerk — Human Resources is responsible for accurately entering, updating, maintaining, and organizing employee and HR-related information in HR systems and databases. This position supports HR operations by maintaining employee records, processing personnel documentation, assisting with payroll and benefits data, and ensuring HR information is accurate, complete, confidential, and accessible to authorized personnel.

Key Responsibilities

• Enter and update employee information in HRIS, payroll, benefits, and other HR systems.

• Maintain accurate employee records, including personal information, job details, employment status, department, compensation, and organizational information.

• Process new-hire documentation and enter onboarding information into HR systems.

• Update employee records for promotions, transfers, salary changes, department changes, leave status, and terminations.

• Verify HR data against source documents to ensure accuracy and completeness.

• Review personnel forms, applications, time records, benefits documents, and other HR paperwork for missing or inconsistent information.

• Enter and maintain employee attendance, timekeeping, leave, and absence information as assigned.

• Assist with payroll-related data entry and verification, including hours worked, overtime, deductions, and employee status changes.

• Support benefits administration by maintaining enrollment, eligibility, and employee benefit information.

• Enter and update recruitment information, candidate records, interview data, and hiring documentation in applicant tracking systems.

• Maintain accurate employee and candidate records in HRIS and applicant tracking systems.

• Scan, upload, organize, and electronically file personnel documents.

• Maintain confidential electronic and physical personnel files according to company policies.

• Retrieve HR records and information for authorized HR staff and management.

• Prepare employee lists, reports, spreadsheets, and data summaries for HR activities.

• Assist with HR audits by reviewing employee records and identifying missing or inconsistent information.

• Perform data cleanup and identify duplicate, outdated, or inaccurate employee records.

• Assist with employee data reconciliation between HRIS, payroll, benefits, and other systems.

• Respond to routine internal requests for employee information in accordance with authorization and confidentiality requirements.

• Route HR forms and documentation to the appropriate HR team members for review and approval.

• Maintain documentation of employee data changes and supporting records.

• Protect sensitive employee information, including personal, payroll, compensation, benefits, and employment records.

• Follow HR policies, data privacy requirements, records-retention procedures, and internal controls.

• Meet established data-entry accuracy, productivity, and processing deadlines.

• Identify opportunities to improve HR data-entry procedures, recordkeeping, and administrative workflows.

Qualifications

• High school diploma or equivalent required.

• Associate degree or coursework in Human Resources, Business Administration, or a related field preferred.

• 1–2 years of experience in data entry, HR administration, office administration, or a related role preferred.

• Strong typing and data-entry skills with a high level of accuracy.

• Basic understanding of human resources terminology and employee records.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Strong attention to detail and organizational skills.

• Excellent ability to maintain confidentiality.

• Good written and verbal communication skills.

• Ability to manage repetitive tasks while maintaining accuracy.

• Ability to prioritize multiple administrative tasks and meet deadlines.

Preferred Qualifications

• Experience with HRIS platforms such as Workday, ADP, UKG, BambooHR, SAP SuccessFactors, or similar systems.

• Experience with applicant tracking systems (ATS).

• Experience supporting payroll or benefits administration.

• Knowledge of employee records and HR documentation processes.

• Experience with Microsoft Excel, including sorting, filtering, formulas, and data validation.

• Familiarity with HR data privacy and confidentiality requirements.

• Experience supporting HR audits and employee record reviews.

• Experience working with electronic personnel-file and document-management systems.

Key Skills

• Human Resources Data Entry

• HR Administration

• Employee Records Management

• HRIS

• Payroll Data Support

• Benefits Data Support

• Recruitment Data Entry

• Applicant Tracking Systems

• Employee Onboarding Support

• Time & Attendance Data

• Personnel File Management

• Microsoft Excel

• Data Verification

• Data Accuracy

• Document Management

• Confidentiality

• Records Management

• HR Reporting

• Data Reconciliation

• Administrative Support

Core Competencies

• HR Data Accuracy: Ability to accurately enter, verify, and maintain employee and HR-related information.

• Confidentiality: Ability to handle sensitive employee information responsibly and maintain strict confidentiality.

• Attention to Detail: Ability to identify errors, missing information, duplicate records, and inconsistencies in employee data.

• Records Management: Ability to maintain organized, complete, and accessible employee records in accordance with HR procedures.

• HR Systems Proficiency: Ability to efficiently use HRIS, payroll, applicant tracking, spreadsheet, and document-management systems.

• Organization: Ability to manage large volumes of employee records and administrative documentation.

• Process Compliance: Ability to follow HR policies, data privacy requirements, records-retention standards, and approval procedures.

• Communication: Ability to communicate professionally with HR staff, employees, managers, and other authorized stakeholders.

• Data Verification: Ability to reconcile information across HR, payroll, benefits, and other systems to ensure consistency.

• Reliability: Ability to consistently complete HR data-entry and administrative tasks accurately and within established deadlines.