Data Entry Specialist

WHO WE ARE:

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.

Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.

SUMMARY OF OPPORTUNITY:

We are seeking a data entry specialist who will support Human Resources functions to meet the staffing and employment needs of our district. You will have the opportunity to impact student success by providing excellent customer service and support to our employees, supervisors, and stakeholders. Under supervision of the Sr HRIS Manager, you will perform a variety of data entry tasks ensuring employee data is efficiently and accurately entered in the Human Resources Information System (HRIS), for both new hires and status changes. As a member of team IPS, you will receive excellent benefits, opportunities to grow within your role and the organization, and collaborative and supportive colleagues who put students first.

WHAT YOU'LL DO:

The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.

Core Duties and Responsibilities

• Responsible for the timely and accurate processing of employee data and liaises with HR Senior Managers and Business Partners.
• Utilizes source documents from HR Business Partners to enter employee data in the HRIS, and manages HRIS personnel tables, programs, and imports.
• Provides prompt and accurate assistance to all Human Resources staff, specifically as it pertains to data entry.
• Support Senior Employee Data Manger in the processing of employee increases and stipends.
• Participates in routine department, committee, and other district meetings, as required.
• Performs routine audits in HRIS platforms to ensure accuracy of employee and position records.
• Troubleshoots with payroll and other departments on data related issues.
• Troubleshoots HRIS and Employee Records system issues.
• Prepares statistical reports when needed and can ensure that the data used to generate said reports is accurate and current.
• Completes Employee Employment Verifications.
• Supports Administrative Specialists and Associate to complete I9 verifications and employee badging during high volume seasons.

"Day In the Life" Overview

• On a regular day, as the Data Entry Specialist, you might:
• Responsible for the data entry of all new hires, rehires, status changes, and address changes in various HRIS platforms.
• Maintains staffing records and budget accounts in HRIS, including expenditures of Title II accounts.
• Promptly and professionally answers all calls pertaining to Human Resources and the Indianapolis Public School District, as received; accurately route calls/customers to their appropriate destination.
• Responsible for the daily approval of pending W-4's daily in EERP
• Processes Designated Service Agreements, and direct pays
• All other duties, as assigned.

WHAT YOU'LL BRING: SKILLS AND MINDSETS:

• High levels of respect and integrity for cultural differences while exhibiting strong ethics to support IPS's mission and values.
• Identify and resolve problems both independently and as part of a team. Ability to adapt to change.
• Excellent customer service with the capability to manage difficult or emotional customer situations.
• Follow through on deadlines and meet commitments. Aptitude for effectively communicating using both oral and written approaches.
• Strong knowledge of Microsoft Office Suite and ability to learn internal systems.
• Strong organizational skills and the ability to follow instructions.
• Ability to maintain confidentiality and discretion in all circumstances.

EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS:

• Associate's degree in Human Resource, Business Administration or related field, or 3-5 of HR experience required.
• Or, any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

FLSA CLASSIFICATION:

Hourly

ELIGIBILITY FOR REMOTE WORK:

Eligible per supervisor's discretion.

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. The individual in this role will be expected to move around the classroom space, communicate regularly with students, families, and other staff, and may occasionally be expected to transport materials up to approximately 30 pounds without assistance.

EEOC STATEMENT:

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

DISCLAIMER:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions but are an essential function.