Data Entry Specialist

• Create sales orders for all incoming gel and PDP orders from multiple sources.
• Customer inquiries, field questions, order status
• Take orders
• Monitor incoming emails for orders and customer inquiries and respond accordingly.
• Contact offices with orders on processing hold for reasons other than credit/delinquency to resolve.
• Utilize FMP to log conversations, follow up needs and sales history
• Ensure orders are logged in FMP
• Other duties as assigned
• The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

• Excellent listening, verbal, and written communications skills
• Ability to multi-task, prioritize, and manage time effectively
• Comfortable making phone calls and interacting with potential customers
• Strong computer skills

• High school degree or equivalent required; a bachelor's degree is preferred

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, phone handling, and data entry
• Ability to talk and hear effectively, particularly when handling phone calls and virtual meetings
• Occasional need to lift or move office supplies or packages up to 15 pounds

• Work is typically performed in a professional office or remote/home office environment
• Standard office conditions with moderate noise levels from phones, conversations, and office equipment
• Use of standard office technology including computers, headsets, telephones, and web-based platforms
• Fast-paced and collaborative setting with a focus on customer satisfaction, accuracy, and timely communication

Why Join Us?
At VistaApex Solutions, we value our employees and invest in their well-being. Here’s what eligible employees can expect:

• Comprehensive Health Benefits – Medical, dental, and vision insurance
• Generous PTO and paid holidays
• 401(k) with Company Match to help you plan for the future.
• Mental Health & Wellness Programs
• Team Culture – Regular team events and company gatherings

Pre-Employment Screening:
All offers of employment are contingent upon successful completion of pre-employment screening, which may include background checks, employment verification, and other job-related assessments as permitted by law.

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