DATA ENTRY SPECIALIST

Job Title: Data Entry Specialist

Job Type: (Remote)

Job Summary

The Data Entry Specialist — Finance & Accounting is responsible for accurately entering, verifying, processing, and maintaining financial and accounting information in company systems. This position supports Accounts Payable, Accounts Receivable, General Ledger, billing, expense management, reconciliations, and financial reporting by ensuring financial data and supporting documentation are complete, accurate, and properly recorded.

Key Responsibilities

• Enter financial transactions accurately into ERP, accounting, and financial management systems.

• Process invoices, purchase orders, receipts, payment records, expense reports, credit memos, and other financial documents.

• Review source documents and verify transaction details before entering financial information.

• Validate vendor, customer, account, amount, date, tax, payment-term, and coding information.

• Perform data entry for Accounts Payable, Accounts Receivable, billing, and other accounting transactions.

• Maintain accurate vendor, customer, account, and financial master data.

• Assist with invoice processing and matching invoices with purchase orders and supporting documentation.

• Enter and update payment, receipt, credit, debit, and adjustment information.

• Assist with General Ledger transaction entry and supporting documentation.

• Support journal-entry preparation and data gathering under the direction of accounting personnel.

• Perform financial data validation and identify duplicate, missing, or inconsistent transactions.

• Assist with account reconciliations by comparing system records with invoices, statements, receipts, and other source documents.

• Maintain accurate records of invoices, payments, receipts, expenses, credits, adjustments, and other financial transactions.

• Support employee expense and reimbursement processing.

• Assist with customer billing and account updates as required.

• Prepare spreadsheets, transaction reports, financial schedules, and other accounting documentation.

• Support month-end, quarter-end, and year-end closing activities by providing accurate transaction data and documentation.

• Research and correct data-entry errors and accounting discrepancies.

• Scan, upload, organize, and electronically archive financial documents.

• Maintain complete audit trails and supporting documentation for financial transactions.

• Retrieve financial records and transaction details for authorized accounting personnel and auditors.

• Assist with financial data cleanup, database maintenance, and record updates.

• Maintain confidentiality of financial, customer, vendor, employee, and company information.

• Follow accounting policies, internal controls, approval procedures, and document-retention requirements.

• Meet established accuracy, productivity, processing, and reporting deadlines.

• Identify opportunities to improve accounting data-entry processes, reduce errors, and increase efficiency.

Qualifications

• High school diploma or equivalent required.

• Associate or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

• 1–3 years of experience in accounting data entry, finance, accounts payable, accounts receivable, bookkeeping, or related administrative work.

• Strong numerical and data-entry skills with a high level of accuracy.

• Basic understanding of accounting principles and financial terminology.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Strong attention to detail and organizational skills.

• Ability to process high volumes of financial transactions accurately.

• Strong analytical and problem-solving skills.

• Ability to maintain confidentiality of sensitive financial information.

• Good written and verbal communication skills.

Preferred Qualifications

• Experience with ERP and accounting systems such as SAP, Oracle, NetSuite, QuickBooks, Microsoft Dynamics, or similar platforms.

• Experience processing invoices, purchase orders, payments, receipts, expense reports, and financial adjustments.

• Knowledge of Accounts Payable, Accounts Receivable, and General Ledger processes.

• Experience with account and bank reconciliations.

• Experience with automated invoice-processing or document-management systems.

• Advanced Microsoft Excel skills, including formulas, sorting, filtering, pivot tables, and data validation.

• Familiarity with internal controls and audit documentation.

• Experience supporting month-end and year-end close.

• Knowledge of financial reporting and accounting documentation requirements.

Key Skills

• Finance & Accounting

• Financial Data Entry

• Accounts Payable

• Accounts Receivable

• General Ledger Support

• Invoice Processing

• Payment Processing

• Expense Processing

• Financial Data Validation

• Account Reconciliation

• Vendor & Customer Records

• ERP / Accounting Systems

• Microsoft Excel

• Data Verification

• Transaction Processing

• Financial Records Management

• Document Management

• Audit Support

• Data Accuracy

• Internal Controls

• Confidentiality

• Reporting Support

Core Competencies

• Financial Data Accuracy: Ability to enter, verify, and maintain financial transactions with a high degree of accuracy.

• Accounting Knowledge: Understanding of invoices, payments, expenses, accounts payable, accounts receivable, general ledger transactions, and financial documentation.

• Attention to Detail: Ability to identify discrepancies, duplicate transactions, missing information, and incorrect accounting data.

• Data Validation: Ability to compare system information against source documents and ensure financial records are complete and reliable.

• Reconciliation Support: Ability to assist with comparing financial records and investigating differences.

• Organization: Ability to maintain accurate financial records, spreadsheets, files, and supporting documentation.

• Confidentiality: Ability to protect sensitive financial, employee, customer, and vendor information.

• Process Compliance: Ability to follow accounting policies, internal controls, approval workflows, and documentation procedures.

• Time Management: Ability to process high volumes of financial data while meeting established deadlines.

• Problem Solving: Ability to investigate data and transaction discrepancies and coordinate corrections with accounting personnel.

• Technology Proficiency: Ability to efficiently use ERP systems, accounting software, spreadsheets, databases, and document-management tools.