PulseMediaNL is a dynamic organization committed to maintaining accurate information, efficient administrative processes, and reliable operational support. We value accuracy, organization, professionalism, confidentiality, accountability, and effective teamwork.
We are seeking a highly organized and detail-oriented Data Entry Support Specialist to join our remote team. The successful candidate will be responsible for entering, reviewing, updating, organizing, and maintaining information across company databases, spreadsheets, digital records, and internal systems.
This position is well suited to an individual who is comfortable working independently, managing repetitive administrative tasks, maintaining a high degree of accuracy, and meeting established deadlines in a remote working environment.
The Data Entry Support Specialist plays an important role in ensuring that PulseMediaNL's business information is accurate, complete, organized, and readily available to authorized team members.
The position involves processing information from various sources, updating company records, performing quality checks, organizing electronic documents, preparing basic reports, and supporting administrative and operational teams with data-related tasks.
Because this is a remote position, the successful candidate must demonstrate strong self-management, reliability, communication, and time-management skills.
Accurately enter information into company databases, spreadsheets, CRM systems, online platforms, and other designated applications.
Transfer information from approved source documents, forms, emails, reports, and digital files into company systems.
Update existing records when new or corrected information becomes available.
Process high volumes of information while maintaining strong standards of accuracy and consistency.
Follow established data-entry procedures, formatting standards, and naming conventions.
Verify information before completing or submitting records.
Ensure required fields are completed and properly formatted.
Maintain accurate records of completed assignments when required.
Review entered information for accuracy, completeness, and consistency.
Compare database entries with original source information.
Identify typing errors, duplicate records, missing information, formatting problems, and other discrepancies.
Correct errors according to established company procedures.
Flag questionable or incomplete information for review rather than making unsupported assumptions.
Perform routine quality checks on spreadsheets, databases, and other records.
Assist with maintaining consistent data standards across company systems.
Report recurring data-quality issues to the appropriate supervisor.
Create, update, and maintain electronic records.
Ensure records remain current and properly categorized.
Assist with database cleanup and routine maintenance activities.
Identify outdated, incomplete, or duplicate information.
Organize records so that authorized employees can locate information efficiently.
Assist with importing or transferring information between approved systems when required.
Maintain proper documentation of significant record changes where applicable.
Provide general administrative assistance to operations and other internal departments.
Maintain spreadsheets, trackers, logs, and administrative records.
Prepare basic summaries and reports using available information.
Assist with processing forms, applications, customer records, business documents, and other administrative materials.
Monitor assigned administrative tasks and complete them within established deadlines.
Retrieve records or documents in response to authorized internal requests.
Support special data-entry, record-management, and administrative projects as assigned.
Organize and maintain electronic folders and digital filing systems.
Upload, categorize, rename, and archive documents according to company procedures.
Ensure documents are stored in appropriate locations and are easily retrievable.
Identify missing or incorrectly filed documents.
Maintain appropriate file-naming conventions.
Assist with reducing duplicate and outdated documents.
Support periodic archiving and record-cleanup activities.
Prepare routine data-entry and administrative reports as requested.
Maintain records of completed, pending, and outstanding assignments.
Assist with compiling information for operational reviews, audits, or internal reporting.
Generate basic spreadsheet summaries when required.
Report significant discrepancies or unusual data issues to management.
Document corrections and changes when required by internal procedures.
As a remote employee, the Data Entry Support Specialist is expected to:
Maintain reliable communication with supervisors and team members.
Remain available through designated company communication channels during scheduled working hours.
Attend required virtual meetings, training sessions, and team discussions.
Manage assignments independently and meet agreed deadlines.
Maintain an organized and professional remote workspace.
Protect company information while working outside a traditional office environment.
Follow company procedures regarding system access, passwords, devices, and information security.
Provide timely updates regarding assignments, delays, or identified problems.
Demonstrate consistent attendance, reliability, and accountability.
The Data Entry Support Specialist may work with confidential business, customer, employee, supplier, or operational information. Maintaining confidentiality is therefore an essential responsibility of the position.
The successful candidate will be expected to:
Handle confidential and sensitive information responsibly.
Access information only when required for legitimate job responsibilities.
Follow PulseMediaNL's privacy, security, and record-management procedures.
Protect login credentials and company systems from unauthorized access.
Avoid storing company information in unauthorized locations or personal systems.
Immediately report suspected security incidents, unauthorized access, or data breaches.
Follow applicable privacy and data-protection requirements, including GDPR requirements where relevant.
Candidates should ideally possess:
A high school diploma, secondary school qualification, or equivalent.
Previous experience in data entry, administration, records management, office support, virtual assistance, or a related position.
Strong typing and keyboard skills.
High level of accuracy and attention to detail.
Good computer literacy.
Experience using spreadsheets and word-processing applications.
Ability to organize electronic files and records.
Strong written communication skills.
Good organizational and time-management abilities.
Ability to follow detailed instructions and established procedures.
Ability to perform repetitive tasks accurately.
Ability to work independently with limited direct supervision.
Professional handling of confidential information.
Experience with the following is beneficial:
Microsoft Excel and Microsoft Word.
Google Sheets and Google Docs.
Google Drive or other cloud-based file management platforms.
CRM or database management systems.
Digital document management.
Administrative reporting.
Remote collaboration and communication platforms.
Data verification and quality-control procedures.
Candidates do not necessarily need experience with every system used by PulseMediaNL. Training may be provided for company-specific platforms and procedures.
Ability to identify small errors, inconsistencies, duplicate records, missing information, and formatting problems.
Commitment to ensuring information is entered and maintained correctly.
Ability to manage multiple records, files, spreadsheets, and assignments systematically.
Ability to prioritize responsibilities and complete assigned work within established deadlines.
Comfortable using spreadsheets, databases, word-processing software, email, cloud-based systems, and digital communication tools.
Strong understanding of the importance of protecting business and personal information.
Ability to communicate questions, discrepancies, progress updates, and concerns clearly and professionally.
Ability to remain productive, organized, and accountable while working remotely.
Ability to recognize data issues, review available information, and determine when clarification or escalation is necessary.
Willingness to learn new systems, processes, and administrative procedures as business needs evolve.
Performance may be assessed using factors such as:
Data-entry accuracy.
Error and correction rates.
Volume of records processed.
Completion of assignments within agreed deadlines.
Accuracy and completeness of company records.
Quality of electronic file organization.
Compliance with established data-entry procedures.
Proper identification and escalation of discrepancies.
Administrative task completion.
Reliability and responsiveness in a remote environment.
Confidentiality and information-security compliance.
PulseMediaNL expects employees to balance accuracy, quality, and productivity, with accuracy taking priority over processing information quickly at the expense of quality.
A typical day may involve reviewing assigned documents, entering new information into company systems, updating existing records, checking spreadsheets for errors, verifying source information, organizing electronic files, processing administrative documents, and completing assigned data-quality checks.
The specialist may also communicate with team members to obtain missing information, prepare basic reports, update task trackers, attend virtual meetings, and provide progress updates to supervisors.
Candidates should have:
Reliable internet access suitable for performing remote administrative work.
A reasonably quiet and professional workspace.
Ability to work independently during scheduled working hours.
Reliable communication through company-approved channels.
Basic familiarity with virtual collaboration tools.
Ability to follow company security requirements when accessing business information remotely.
Specific equipment, software, working-hour, or technical requirements will be communicated during the recruitment process.
Depending on the final employment arrangement, PulseMediaNL may offer:
Remote work opportunities.
Full-time or part-time scheduling options where available.
Structured onboarding and role-specific training.
A professional and collaborative remote working environment.
Opportunities to strengthen data-entry and administrative skills.
Experience with digital business systems and operational processes.
Ongoing guidance and performance feedback.
Opportunities for increased responsibility and professional development based on performance.
PulseMediaNL is committed to maintaining a professional and respectful working environment. Employment decisions are based on legitimate business requirements, relevant qualifications, experience, skills, and an individual's ability to perform the responsibilities of the position.
Interested candidates should submit an up-to-date CV/resume together with a brief introduction describing their relevant experience, administrative abilities, data-entry skills, and experience working with computer-based systems.
Applicants are encouraged to highlight previous experience involving:
Data entry and data processing.
Administrative support.
Spreadsheet and database management.
Data verification and quality control.
Digital document organization.
Microsoft Office or Google Workspace.
Remote or independent work.
Position: Data Entry Support Specialist
Company: PulseMediaNL
Work Arrangement: Remote
| Location | (Remote) |