Data Entry Technician (Extra Help)

Data Entry Technician (Extra Help)

Salary

$46,592.00 - $58,593.60 Annually

Location

Santa Ana

Job Type

Extra-Help

Job Number

53536

Department

Registrar of Voters

Opening Date

08/03/2026

Closing Date

8/13/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

CAREER DESCRIPTION

Data Entry Technician (Extra Help)

Orange County Registrar of Voters (ROV) will begin accepting applications for the Data Entry Technician (Extra Help) position on Monday, August 3, 2026, this recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about Wednesday, August 5, 2026. Please Note: Only online applications will be accepted. Applications will be screened in relation to the criteria described.

These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These positions will often require overtime, both in the evenings and on weekends.

REGISTRAR OF VOTERS

The Registrar of Voters, a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions and maintaining voter records in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.9 million active registered voters. The department receives funding from the Countys General Fund and periodic reimbursement from the federal government, the State of California and local jurisdictions. The Registrar of Voters staff includes 54 full-time employees, and numerous extra help employees who support various election related positions representing the broad spectrum of Orange Countys population. The department is responsible for all components of election management.

Click here for more information about the Registrar of Voters.

ABOUT THE POSITION

The Data Entry Technician-Extra Help position will fulfill staffing needs within our Voter Data Services Department of the Orange County Registrar of Voters. As a Data Entry Technician- Extra Help in this department the job duties may include;

• As a primary responsibility, uses a keyboard or data entry terminal to enter alpha and numerical data
• Reviews documents for completeness, accuracy, and consistency with procedures prior to entry
• Extracts data from documents and coding for entry
• Verify affidavits of new or re-registering voters daily under tight deadlines
• Key corrections to voter information to ensure we have the most updated information
• Verify signatures on petitions, registration affidavits and returned Vote-by-Mail Ballots (VBM)
• Proofread inputs to ensure accuracy
• Key for long periods of time
• Additional duties as assigned

DESIRABLE QUALIFICATIONS

The Ideal candidate will possess knowledge of data entry terminology and equipment along with the ability to;

Technical Knowledge | Office Experience

• As a primary responsibility, uses a keyboard or data entry terminal to enter alpha and numerical data
• Understand the procedures and regulations governing the areas of assignments; the terminology and documents used and apply that knowledge to the specific operations of the office
• Key data at a rate acceptable for the position
• Review documents for completeness, accuracy, and consistency with procedures
• Extract data from documents and coding for entry using information codes
• Verify affidavits of new or re-registering voters daily under tight deadlines
• Key corrections to voter information to ensure we have the most updated information
• Verify signatures on petitions, registrations and returned VBM ballots
• Proofread inputs and ensure accuracy
• Ability to perform repetitive tasks with a high degree of accuracy
• Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment

Interpersonal Skills

• Working well in a team environment
• Consistently demonstrating a positive attitude
• Exhibiting a strong work ethic
• Understand and follow oral and written instructions
• Working independently, as well as with a team

Customer Service

• Interacting in a professional and courteous manner
• Ability to answer inquiries from the public with diplomacy, professionalism and enthusiasm
• Anticipating and meeting customer needs in all situations
• Establishing productive and professional relationships with internal and external customers

Communication Skills

• Valuing and participating in a free flow of information with others for the sake of a common goal
• Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure
• Demonstrating the ability to clearly and articulately convey information in an official formal situation
• Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment
• Active listening to understand what is being communicated. Asking clarifying questions.

MINIMUM QUALIFICATIONS

Click here to view minimum qualifications

PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS

Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine.

Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused on different interpersonal situations.

Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines, and multiple assignments concurrently.

SPECIAL REQUIREMENTS

All candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references and criminal check. Possession of a valid California drivers' license, Class C, and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record.

RECRUITMENT PROCESS

The Registrar of Voters Administrative Services Department will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening | (Refer/Non-Refer)

The Registrar of Voters Administrative Services Department will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition.

Online Self-Administered Examination | (Weighted 100%)

Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process.

Based on the Departments needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List

Once all assessments have been completed, the Registrar of Voters Administrative Services Department will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies.

ADDITIONAL INFORMATION

Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com

How to Apply:

• Apply online by clicking the "Apply" link located at the top of this announcement
• Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed
• For specific information regarding the recruitment, please contact recruitment either by email at recruitment@ocvote.gov or via telephone by calling (714) 567-6522.

EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Please note that Extra Help employees are not eligible for the benefits listed.

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.

http://www.ocers.org/active-member-information

01

Select the answer which best describes your level of experience related to the knowledge and abilities required for this position

• I have at least one year of experience in the use of automated data processing equipment (with or without credit/units/hours)
• I have less than one year of experience, but have completed at least 18 semester units or 27 quarter units from a recognized college in secretarial sciences, office practices, business education or a closely related field with an emphasis on the use of automated data entry equipment
• I have less than one year of experience, but I have completed at least 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education or a closely related field with an emphasis on the use of automated data entry equipment
• I have less than one year of experience, and I do not have education or training units/hours/credits in the use of automated data processing equipment
• I have no experience or education/training

02

Based on your response to the question above, please provide the name of the employer(s) where you obtained this experience and provide examples of duties performed. If you are substituting education and/or training for the required experience, please list courses completed and include the following: the name of the college or university, title of the course or training program and the number of semester units completed. If you have no comments or information to provide, please respond with NONE. *Please note, this information will be utilized to verify that you meet the minimum qualifications for this recruitment. It is critical that your response is thorough.

03

Do you have any experience in the following programs? Select ALL that apply:

• Access
• Excel
• ICMS
• Outlook
• PowerPoint Presentations
• Word
• Microsoft Teams
• Other

04

In 300 words or less, please describe your experience using the program(s) noted above. Your response should include the programs used, your level of proficiency, a description of what you produced, and any distinct program features utilized.

Required Question

Employer County of Orange

Address 400 W CIVIC CENTER DRIVE

Santa Ana, California, 92701

Phone 714-834-2555

Website https://hrs.oc.gov