Data Integrity Gift Analyst

Position Details

Job Title: DATA INTEGRITY ANALYST Position Number: 8102606 Work Modality: Hybrid - 4 In-Person Job Category: University Staff Job Type: Full-Time FLSA Status: Exempt Campus: Chicago-Water Tower Department Name: DEVELOPMENT & DONOR SERVICES Location Code: DEVELOPMENT & DONOR SERVICES 03635A Is this split and/or fully grant funded: No

Duties and Responsibilities

Loyola University Chicagos Advancement division is seeking a detail-oriented team member committed to the highest quality of gift maintenance management and standards to join its team. In partnership with the Associate Director of Data Integrity, Gift Processing, and other members of the Advancement Operations and Campaign Planning team, the Gift Analyst is responsible for managing incoming donations, including the proper recording to the donors record, storing gift documentation, and depositing and reconciling per University policies and procedures. They also confirm that any bio-demographic record updates received are recorded.

This position is hybrid with an expected regular presence in Loyolas Water Tower campus. Typical high-volume seasons are the weeks leading up to and following June 30 and December 31.

As part of a collaborative Data Integrity team and under the direction of the Associate Director of Data Integrity, the Gift Analyst will ensure that all gift data is up to date and accurate, that foundational structures are in place for fundraising appeals and events, and serve as experts in the best practices of their field.

Essential duties and responsibilities include the following:

• Review, stage, and enter all donations to the University, including HSC (Health Sciences Campus).
• Process checks, scan checks to the Universitys bank, manage the payment lockbox, review and scan all documentation, process payroll deductions, electronic fund transfers, wire transfers, gifts-in-kind (including gifts of securities), gift transactions from collection applications like iModules, Kindsight, PortalConnect, Graduway, and CVENT.
• Gift revenue from events and post donations to the donors record, ensuring that proper credit is given to the donors and entered in Loyolas CRM.
• May serve as a liaison between University Advancement, University Finance, and the Universitys broker.
• Ensure that daily reconciliation reports are completed for University Finance and prepare information for entry into Loyolas CRM.
• Work with University Accounting to facilitate intercompany transfer of funds as necessary.
• Evaluate all outright gifts, matching gifts, pledges, and pledge payments to determine appropriate donor credits, funds appeals, and required documentation for completion and accuracy.
• Based on the agreed-upon schedule, run Gift Audit Reports to ensure that all gift entry standards have been maintained and reconciled.
• May perform regular audits of open pledges.
• Maintain donor pledge files, reviewing documentation to ensure that the correct donor fund designation, pledge payment schedule, and other critical information has been accurately recorded and stored in an electronic location.
• Partner with Donor Relations to review pledge reminders.
• Assist in researching gift and pledge relation information.
• Monitor Pledge and Gift Processing Controls to ensure accuracy of input, review, and reconciliation of all donations following University policy and procedures.
• Provide customer service through shared Data Integrity email accounts and the Smartsheet task request system, including fulfilling the ad hoc gift and data requests.
• Reach out and return calls to donors as needed.
• Process Matching Gift Forms from donors as required.
• Prepare and deliver cash deposits to the Bursars Office.
• Charge manual credit card transactions.
• Aid with producing accurate donor receipt correspondence according to policies and procedures as a collaborative member of the Data Integrity team.
• Utilize Loyolas CRM for data pertinent to fundraising on donors, prospects, volunteers, and staff, including demographic, biographical, financial, and philanthropic information.
• As needed, establish and maintain designation records and new appeal codes.
• Develop and maintain gift processing policies and procedures.
• Review/research all records that cannot be automatically created/updated by data upload sources; create/update records as appropriate.
• Assist with overseeing the maintenance of all constituent and organizational records in Loyolas CRM, including but not limited to:
• Creating new records.
• Updating and maintaining biographical, demographic, and contact information.
• Updating and maintaining employment and employment-related information (e.g., matching gift relationships, business addresses, positions, and titles).
• Updating and maintaining personal relationship information (e.g., marital status and parent-child relationships).
• Researching unverified obituary notifications and updating constituent records with verified information.
• Proactively acquiring, updating, and maintaining constituents engagement information (e.g., event attendance, participation in volunteer activities, membership on a Loyola advisory board, etc.).
• Assisting with high-volume periods and bulk updates.
• Run and review data audit reports, correcting/updating constituent data as necessary.
• Use publicly available and proprietary data tools to obtain the data needed to make the appropriate adjustments. These tools include AlumniFinder, Loyolas PeopleStudent system, online publications, social media, and the internet.
• Perform database analysis, financial corrections, and adjustments.
• Review mail returned by the USPS - inactivating incorrect addresses and performing research to identify new/correct address information.
• Maintain existing and contribute to new procedural documentation.
• Use subject matter expertise to recommend and execute new data integrity audits.
• Create and maintain documentation about data updates (e.g., coding two people as married) and data audits (e.g., merging duplicate records).
• Assist the Associate Director, Gift Processing, with project management, tracking progress, and estimating timelines and completion dates.
• Assist with making recommendations about Data Integritys portfolio of data projects.
• Perform other duties as assigned.

Reasoning Ability

• Ability to interpret instructions in written and oral form and use logical thinking to solve practical problems.
• Demonstrated client service skills to understand how each action and decision impacts the team, the division, and the organization.
• Ability to work under pressure due to time and frequent requests from multiple sources with their own timelines and constraints, and with all levels of administrative staff.
• Demonstrated project management skills with excellent organization skills and attention to detail.
• Ability to identify scenarios for data entry, choose the best path forward based on data request volume and type, source of information, and other competing factors, while still delivering a clean and accurate finished product regardless of path chosen.

Minimum Education and/or Work Experience

• Bachelors Degree with 3-5 years of related experience in database/records management, gift processing, accounting, finance, and/or advancement.
• Familiarity with non-profit advancement/fundraising or higher education preferred.
• At least 3 years of experience with data management or entry in a non-profit environment.
• Experience and references demonstrating scrupulous accuracy and attention to detail in data entry and information processing.
• Proven ability to prioritize work independently and meet expectations for goals and timelines.
• Ability to read, analyze, interpret, and follow departmental policies and procedures.
• Knowledge of gift receipt requirements and other regulatory requirements.
• Proven ability to work as a collaborative team member.

Qualifications

Language/Communication Skills

• Excellent spoken and written English language skills.
• Excellent interpersonal relationship-building and maintenance skills.
• Demonstrated ability to communicate detailed information clearly in written and oral form.
• Demonstrated ability to effectively present information and respond to questions from internal and external stakeholders.

Computer Skills

• Experience utilizing fundraising databases (Kindsight, Ascend, and Salesforce application experience strongly preferred).
• Experience importing, exporting, and integrating data from multiple systems (Salesforce Interims).
• Experience with iModules, TouchNet, Graduway, Portal, Cvent, DemandTools, or comparable tools preferred.
• Intermediate proficiency with Microsoft Office applications such as Excel and Word required.
• Advanced proficiency in Excel preferred.
• The person in this role will be trained to advanced proficiency in University systems (Loyolas Database, Data Loader, LOCUS, etc.).

Supervisory Responsibilities

• No
• Required operation of university owned vehicles: No
• Does this position require direct animal or patient contact: No

Physical Demands / Working Conditions

• Repetitive Motions: None
• Working Conditions: None

Open Date: 03/25/2026 Close Date: [Not Specified] Position Maximum Salary or Hourly Rate: $70,000/ann Position Minimum Salary or Hourly Rate: $65,000/ann

Special Instructions to Applicants

As a Jesuit Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicagos mission, candidates should consult our website at www.luc.edu/mission. For information about the universitys focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nations largest Jesuit Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact.

With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience.

Consistently ranked among the nations top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the countrys most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement.

Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the Universitys Nondiscrimination Policy.

Quick Link for Posting:https://www.careers.luc.edu/postings/34897

Supplemental Questions(Required fields are indicated with an asterisk)

• Do you have a bachelors degree in a related field? [Yes / No]
• Do you have 3-5 years of previous job-related experience? [Yes / No]
• Why do you want to work for Loyola University Chicago? [Open Ended Question]
• How did you hear about this employment opportunity? [Public Job Posting / Internal Job Posting / Agency Referral / Advertisement/Publication / Personal Referral / Website / Other]
• How do your personal values align with Loyola University Chicagos mission and values? [Open Ended Question]

Applicant Documents

• Required Documents: Resume, Cover Letter/Letter of Application
• Optional Documents: Other Document