About Us: Easton Public schools are highly rated public schools located in Easton, Massachusetts. With a solid foundation in our district Core Values and Transfer Goals, Easton creates a welcoming environment that focuses on creating a community where building strong relationships is a priority. We are committed to providing our faculty and staff with resources and opportunities for professional development throughout the year, as well as opportunities to connect and learn from each other. Easton Public Schools has a strong focus on celebrating the diversity of our community and taking active steps to create a school where all students feel a sense of belonging. About the Role: The Data Specialist plays a critical district-wide role in managing, maintaining, and optimizing student information systems that support the daily operations of Easton Public Schools. This position serves as the lead support and systems specialist for the district's Student Information System and other key data platforms, ensuring the accuracy, integrity, security, and timely reporting of information required for school operations, state and federal compliance, and strategic decision-making. Duties and Responsibilities: Support, Training & Knowledge Manage the student information system (SIS), specifically Follett Aspen, including all state reporting Provides technical and computer support to EPS staff, substitutes, and parents Acts as liaison with Aspen in resolving general operational problems and technical issues Works with Aspen developers to create/edit forms and reports as needed Determines need for custom reports and creates/edits reports using Access, iReport, or Java/XML as needed Using Aspen Tools, creates/runs Jobs, Reports, Exports, Imports, and Procedures as needed Modifies/creates templates for data entry Utilizes various resources to enhance Aspen performance such as Aspen Inside Out, Pando Information Station and Portable Reports Develops instructional materials for end-users as needed Conducts classroom style training for staff on new applications as needed Update and maintain Data Dictionary, Reference Tables, Security roles as needed Participates in Aspen State Reporting Pilots Manages Family Portals Controls Grade Input Window timeframes for schools for grade data entry Ongoing - District Student Information Collaborate with the district and school leadership to support the collection and extraction of student data, including all special education and demographic information as well as state and local assessments Schedules new elementary students into their class/sections Works with teachers to maintain English Language Learners and Title 1 data Upload student and staff photos to Aspen, Mosaic and SNAP OLR & OLR-R. Worked with the Director of Instructional Technology and Aspen to launch a new online student registration module. Includes creating a training manual, training Registrars and monitoring Registrars and activity and troubleshooting as needed. Ongoing - District Staff Information Creates and manages Aspen user accounts Manages data security roles and privileges EPIMS coding for state reporting Updates Staff Licensure as needed Creates access to long term subs/co-teacher's classes and gradebook as needed Assists staff to resolve GPA, Transcript and Gradebook/Report Card and Special Education issues as needed Manages Pages within Aspen Coordinates export of teacher evaluation data from TeachPoint into Aspen for state reporting Annual Responsibilities Prepares data for the End-of-Year and performs rollover in preparation of new school year Oversees and completes annual set up and maintenance of Aspen Calendars Manages Conduct Incident/Actions data with school administration for state reporting Builds and maintains Transcript Definitions for grade input Manages/edits the Rubric Library, Rubric Rating Scales and OA Learning Expectations details for grade input/report cards Manages elementary report card criteria changes Prepares yearly course catalog Prepares the Master Elementary Schedule by building course catalogs, creating elementary courses and sections, assigning teachers and enrolling students [Grades PK-5] Prepares District Enrollment data for School Committee Update Food Assistance (Free/Reduced Price School Lunch Meals) documents annually Works with Lucini Bus by providing student data for bus assignments and completes imports and notifying parents Imports student MCAS data MA (DESE) State and Federal Reporting Coordinate, verify and submit data reports to the Department of Elementary and Secondary Education (DESE) and other state/federal agencies SIMS (Student Information Management System)3 times/year EPIMS (Education Personnel Information Management System) 2 times/year SCS (Student Course Schedule) 2 times/year SSDR (School Safety Discipline Report) annually SAC (School Attending Children Report) annually End of Year - Transportation Data (for Director of Finance) annually EEOC (Equal Employment Opportunity Commission) as required CRDC (Civil Rights Data Collection) as needed Other mandatory DESE reports (ie. P-EBT Covid-Related absences) as required Frontline [Absence Management and Frontline Central] Implements and manages software Resolves technical issues for schools and substitutes Trains and provides documentation for staff and substitutes, with an emphasis on school secretaries Communicates user login/password and other pertinent information as needed Creates and manages form templates/packets in conjunction with HR/Payroll for staff onboarding Preschool Accounts Receivables Built and manages Access database for accounts receivables Monitors/tracks collections via Unipay and works with school administrators to resolve issues Establishes payment plans as needed Communicates with parents/guardians on tuition issues General Responsibilities (examples using above software) Developed and maintain an Intranet reference website for school secretaries and support personnel Assists with management and updates administration and school websites as needed Assists Director of Finance with ad hoc data pulls as needed Provides documents and technical support on TeachPoint, Medicaid, School Messenger Create systems, including written procedures and tutorials for the collection of student and staff information. Assists Special Services department with projects as needed. Includes providing support to PK Coordinator and SPED Coordinators as needed. Assists district staff on special projects by developing databases, reports, graphs, or presentations Generates routine and ad hoc reports Manages free/reduced data and photos Professional Development Attends Aspen Institute Conferences annually, MA Department of Education Conferences, and Aspen South Shore User Group meetings Attends METTA conferences Qualifications: Knowledge/Skills Required Proficient with Aspen modules on an administrative level Proficient in MS Word, Excel, Access, and PowerPoint, Google, Frontline Strong customer service-oriented Maintains appropriate confidentiality Adept at queries and report writing Ability to present complex information in an understandable and concise manner Understanding of website maintenance Experience as a trainer with different level users Ability to read, analyze, and interpret information Ability to effectively present information and respond to questions, inquiries, and/or complaints Displays courtesy, tact, and respect when dealing with others Ability to learn and utilize office equipment, computers, and software, especially as systems are upgraded Ability to learn and upgrade job skills in order to meet changing demands of the position Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties and tasks at expected levels of professionalism Software Aspen Frontline/Absence Management Softright Unipay iReport Microsoft Office: Excel, Word, Access, and PowerPoint WordPress(website) TeachPoint Medicaid (New England Medical Billing) Parent Square Mosaic Education, Experience and/or Certification High school diploma or equivalent One year certificate from college, technical school or equivalent from accredited university with specialized coursework in computer information systems or related field preferred Minimum of five years experience in school information Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential functions of the position Such alternatives to the above qualifications as deemed appropriate or acceptable Salary: $60,000-75,000.