Data Steward 1

First Tek, Inc.

Vancouver, WA

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JOB DETAILS

SKILLS

Administrative Skills, Adobe Flash, Application Programming Interface (API), Artificial Intelligence (AI), Auditing, Benchmarking, Best Practices, Billing, Budgeting, Business Development, C Programming Language, Conferences, Construction, Construction Engineering, Construction Planning, Construction Support, Consulting, Data Entry, Data Management, Data Storage, Document Control, Documentation, Documentation Standards, Driver's License, Editing, Engineering Software, Environmental Compliance, Ergonomics, Federal Contracts, Federal Laws and Regulations, First Aid, Government, Hand Tools, Hazard Analysis, Hazardous Materials/Substances, High Voltage (HV), IRC (Internet Relay Chat), Industry Standards, Interpret Regulations, Library Databases, Logistics Management, Maintenance Services, Material Moving, Metadata, Microsoft Excel, Microsoft SharePoint, Negotiation Skills, On Site Support, Operational Support, Organizational Development/Management, Organizational Skills, Performance Reviews, Policy Development, Problem Solving Skills, Procedure Development, Process Development, Process Hazard Analysis (PHA), Product Reviews, Project Control, Project Evaluation, Project Tracking, Purchasing/Procurement, Quality Assurance, Quality Control, Record Keeping, Records Management, Regulations, Regulatory Compliance, Regulatory Submissions, Reimbursement, Resolve Customer Issues, Resource Management, Risk, Risk Analysis, Risk Management, Safety Systems, Safety Training, Safety/Work Safety, Seminars, Staff Training, Standards Development, Standards Organizations, Statement of Work (SOW), Supply Chain, Surveillance, Surveying, Testing, Training/Teaching, United States Department of Energy (DOE), Use Cases, Vehicle Driving, Vehicle Fleets, Vendor/Supplier Selection, Work From Home

LOCATION

Vancouver, WA

POSTED

10 days ago

API_DataSteward1_TEV_20260504_CORA.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Data Steward 1

Work Group Location

Vancouver, WA

Specialty

N/A

Offsite Work Eligibility*

Routine Telework Eligible

Organization

TEV

Number of Days Onsite

3 days per two-week pay period

Hours

Full-Time, up to 40 hours

Additional Information

Overtime

5% anticipated

On-Call

No

Travel

Up to 5% withing the BPA service area

FN Status

NOT open to Foreign Nationals

* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.

** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This contract assignment serves as a Data Steward providing support to the Engineering Applications and Standards Organization (TEV) at the *** (BPA). TEV is responsible for providing subject matter expert engineering application services for high voltage, protection, communication, and control equipment as well as being stewards of the Transmission engineering policy and governance documentation. This assignment will provide professional data management and process tracking for multiple org assignments, projects, and initiatives. This assignment prepares, reviews, and edits documents such as standards, specifications, reports, and process documentation related to the organization s functions, and this assignment provides training and operations support to the TEV organization for management and utilization of the various TEV technical software and data infrastructure/systems. The ideal candidate for the assignment will be organized, self-directed and self-motivated, with a strong knowledge of automated data systems.

Organization

Engineering Application and Standards (TEV) Is comprised of three tier-4 organizations: High Voltage Application & Analytics (Client), Testing and Evaluation (TEVE) and Standards and Governance (TEVS). The focus of TEV is to better align TE s functions, processes and standards with industry best-practices to be more competitive and responsive to customer needs. TEV has a two-pronged approach to accomplish this goal, and the first is streamlining processes, making them more efficient. TEV management has already reached out to transmission planning, construction, supply chain and other partners to get feedback on areas of potential improvement and has already identified gaps in their processes that are being addressed. They will also do some benchmarking with customers to ensure their input is considered as well. The second part is to leverage quality assurance and quality control function by getting feedback from contractors, the field and teams involved in design, and using that input to shepherd change for standards.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Be the primary point of contact and data tracker of Sulfur Hexafluoride (SF6) leaks and inventory on the BPA system

Review and update project data in multiple project tracking systems.

Create a monthly report to track SF6 data on the BPA system and provide them to TEV manager and BPA environment

Create a comprehensive yearly report for BPA environment to issue to various state and federal organizations to validate BPA s compliance with environmental regulations

Review project deliverables to verify all documents and data are included and complete.

Document project deliverable processes and procedures.

Review and document data archiving processes.

Administer and manage the TEV SF6 SharePoint Site.

Provide Subject Matter Expert (SME) support for TEV SF6 Tracking system.

Create supporting documentation on TEV SF6 Tracking system

Scan records for digital archiving.

Assist BPA TE Policy and Governance in data tracking of inflight development of standards, construction specs and governance documentation

Assist TEV organizations with data associated with Work Intake Tracking SharePoint sites

Assist TEV organizations with tracking additions and subtractions to the BPA approved equipment list

Develop and recommend business rules for data/information storage procedures.

Create or implement metadata processes and frameworks.

Assist TEV administrative assistant with booking travel both foreign and domestic

Provide support for GSA fleet vehicles assigned to TEV:

Maintain files for assigned GSA fleet vehicles:

Record mileage

Schedule vehicle repairs/service/maintenance, etc.

Deliver GSA vehicles to field staff as necessary.

Develop use cases to and/or utilize AI/DOE/Joulix/EnerGPT to identify inconsistencies, ambiguities, and suggest improvements within standards and specifications documentation for streamlining review processes. Analyzing multiple documents at same time:

Pose the same critical questions across various standards to facilitate consistency.

Improve and standardize glossary, definition, and acronym usage.

Identify opportunities to combine or archive redundant standards.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

Download appropriate documentation to ProjectWise for use by internal BPA personnel and outsourced contractors and verify that the files in ProjectWise are kept in sync with primary files in SharePoint.

Process Foreign visitor access and badging requests.

Assist with contract submission requests by preparing paperwork.

Assist TEV organizations with SharePoint team sites and updates of content as well as site reviews and permissions audits.

Provide support to develop, plan, and conduct reviews of organization records and products; develop recommendations for improvement of TEV programs.

Support the coordination of identification, collection and review of records and information required to meet regulatory or other obligations.

Support identification and analysis of risks and issues in appropriately managing TEV recorded information; provide input on recommendations for resolution to BPA manager.

Develop and maintain Nintex and other format forms, database tools, and applicable lists, libraries, portals, views, etc. for the TEV organizations in support of organization programs.

Project document control (receiving, filing, assigning tasks, collecting feedback and consolidating comments).

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

Bachelor s degree in business management, logistics management, engineering or a related technical field is preferred.

6 months of experience is required.

Experience must include records management experience supporting construction, engineering, surveying, drafting operations, or a related field is required.

The technical experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature. Individual must be capable of applying a diversified knowledge of principles and practices in assigned technical areas. Requires a working knowledge of automated data systems.

Required Technical Skills & Experience (required on matrix)

Experience and working knowledge of SharePoint, sufficient to enter and retrieve data.

Experience and working knowledge of Bentley ProjectWise or similar document library database.

Proficiency in Microsoft Excel

Additional Requirements (not required on matrix)

Valid U.S. Driver s License is required.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.

Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX

Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Zachary Wheeler

Date

04/02/2026

CFTE Job Title

Data Steward 1

Org

TEV

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: Click or tap here to enter text.

Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

B

Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

B

Operating office tools (paper cutter, paper punch, staplers, etc.)

None Identified

C

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

B

Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

C

Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

Choose an item.

Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.

Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

Choose an item.

Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

Choose an item.

Defensive/Distracted Driving (HRMIS 017057)

Choose an item.

Worker operates forklifts

Forklift Certification

Choose an item.

Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.

Worker operates hand tools

None Identified

Choose an item.

Worker uses personal protective equipment

Personal Protective Equipment

Choose an item.

Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.

Shock & Arc Flash Basic

Choose an item.

Shock & Arc Flash Advanced / Refresher

Choose an item.

Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.

Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.

Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.

Worker exposed to hot and/or cold environments

None Identified

Choose an item.

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.

Herb Certification 8-hr

Choose an item.

Hazardous Communication

Choose an item.

Worker exposed to lead2

Lead Awareness

Choose an item.

Lead Worker Training

Choose an item.

Worker exposed to mercury

None Identified

Choose an item.

Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.

Worker exposed to silica2

Silica - Awareness

Choose an item.

Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.

Fall Protection, General

Choose an item.

Fall Protection, Advanced

Choose an item.

Ladder Safety

Choose an item.

Fall Protection, Advanced (TLM)

Choose an item.

Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)

Required only if specified in the API

Choose an item.

Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.

Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee

Choose an item.

1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B

X

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General Comments

BPA Requesting Manager Comments/Additional Considerations:

This will be a typical office environment. OEP plan will be done over once on board covering building considerations and earthquake

F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624

About the Company

First Tek, Inc.

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