DEFENSE TRAVEL ADMINISTRATOR (T32)

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DEFENSE TRAVEL ADMINISTRATOR (T32)

Department of the Army

Army National Guard Units

USPFO-RI

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• Summary
• This job is open to
• Duties
• Requirements
• How you will be evaluated
• Required documents
• How to apply

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR (T32), PD# D1915000 and is part of the RI USPFO Rhode Island Army National Guard. The purpose is to serve as the primary point of contact to the USPFO as the action officer for the Defense Travel System (DTS), with responsibility for carrying out a wide variety of complex processes related to DTS.

Learn more about this agency

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR (T32), PD# D1915000 and is part of the RI USPFO Rhode Island Army National Guard. The purpose is to serve as the primary point of contact to the USPFO as the action officer for the Defense Travel System (DTS), with responsibility for carrying out a wide variety of complex processes related to DTS.

Learn more about this agency

Overview

Help

Accepting applications

Location

1 vacancy in the following location:

East Greenwich, RI

No matching locations found.

Work site options

Telework eligible No Remote job No Relocation expenses reimbursed No Salary $69,905 - $90,882 per year Pay scale & grade

GS 9

Promotion potential 9

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule Full-time Travel Required Occasional travel - You may be expected to travel for this position.

Appointment type Permanent

Occupations and job series

• 0503 Financial Clerical And Assistance

Supervisory status No Federal service type This job is in the Excepted Service Represented by a union No

Drug test No Security clearance Secret Financial disclosure required No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number RI-13028444-RIARNG-26-052 Control number 879173600

This job is open to

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National Guard and reserves

Current members, those who want to join or transitioning military members.

Clarification from the agency

This position is open to current Service Members of the Rhode Island Army National Guard (RIARNG) only

Duties

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Serves as the Financial Defense Travel System Administrator (FDTSA) subject matter expert (SME), Defense Travel System (DTS) for the USPFO and the state ARNG including its supported units. Responsible for authorizing and setting up the correct lines of accounting for payment of Government funds. Performs a variety of analytical, technical, and administrative work for substantive programs and support activities. Responsible for the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees using guidelines that often lack specificity due to changing mission requirements, i.e. changing travel destinations while en-route, delaying travel and foreign travel requirements. Functions include liaison between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), regarding the functional use of DTS, monitoring and maintenance of DTS as well as identifying and analyzing problem areas, etc. Serves as the on-site subject matter expert for resolving especially difficult or sensitive problems with unit DTS.

Implements and manages the day-to-day activities during system operations (e.g. personnel data download and review, business process analysis, OTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity). Applies knowledge of various automated systems and their applications to accomplish the tasks of the position, to provide input to long-range plans for automation, to use automation in the accomplishing the work of the DTS, and to support the assurance that the requirements of automated systems (data standards, security, etc) are met. Coordinates development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in DTS. Ensures system requirements and activities necessary to achieve the objectives are identified, met and resolved, including all technical, administrative and/or operational problems and conflicts. Monitors functional aspects of the DTS to ensure continued successful operation.

Responsible and accountable for the state ARNGs data requirements, including the user profiles, organization hierarchy, routing groups, per diem rates and Lines of Accounting, etc. Maintains database of user information and controls user access to Privacy Act Information and travel documents. Coordinates with each tenant organization and/or subordinate unit to identify an Organizational OTA (ODTA) for managing each organizations fielding and operational DTS requirements. Establishes the Certifying Officer appointment process. Establishes and manages a training program for ODTAs, Authorizing Officials/Certifying Officials (AO/CO) etc.

Researches the Federal Travel Regulations to help resolve employee issues and complex problems associated with travel. Acquires and updates personnel data used to establish traveler profiles in DTS. Maintains updates to DTS database when changes occur due to personnel actions within the main organization. Manages the administrative setup structure within DTS and controls access to the major modules of DTS relevant to the access levels, i.e., organizational data and lines of accounting Analyzes travel documents and reports available in the DTS. Develops and formalizes help desk policies, processes, and procedures.

Maintains the correct Lines of Accounting in DTS to corresponding fiscal year budgets. Monitors and updates budget data on a continuous basis. Modifies elements within the Lines of Accounting to reflect the new fiscal year data and determines what method should be used to transfer the LOAs during year end conversion.

Performs other duties as assigned.

Requirements

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Conditions of employment

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. This is an excepted service position that requires current military membership in Rhode Island Army National Guard (RIARNG).
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• This is a Financial Management Level Certified position IAW the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, Section 1599d.
• Incumbent shall comply with the requirements of this certification program within 2 years of notification of applicable certification requirements or the period of any extension.
• For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed.
• For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within one year of appointment.

Qualifications

Military Grades: E-5 through E-8

You must indicate your rank somewhere on your resume.

Compatible Military Assignments: For Dual-Status Technician positions service affiliation under Title 32 USC 709 is required. Military skill set is determined by AFSC/MOS requirements. Upon selection, individuals must be assigned to a compatible military AFSC/MOS in accordance with statutes and National Guard Bureau regulations and must obtain/maintain all requirements of the AFSC/MOS.

ARNG Enlisted - ECMF 32B, Financial Management, and MOS 42A, Human Resources.

GENERAL EXPERIENCE: None

SPECIALIZED EXPERIENCE: 1 year equivalent to at least the next lower grade level.All personnel must be certified at the next higher level before being eligible for that level. Experiences gained through military technical training schools or civilian academic courses are included in the one-year on-the-job experience. Must have fundamental working experiences with a validated understanding of the basic principles and concepts of the occupational series and grade.

Education

Completed undergraduate or graduate education, the awarded college degree should be in one of, or a combination of the following disciplines: accounting, business, finance, economics, math, statistics, industrial management, marketing, quantitative methods, or organizational management.

The applicants educational degree study program or military or civilian academic courses may substitute for some specialized experience.

If you are using Education to qualify for this position, you must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

College transcript(s), if qualifying based on education, must be submitted in English.

Additional information

Persons appointed within their 2-year conditional trial period may be separated when their services are no longer needed. Conversion

from Conditional to Permanent tenure will occur after successful completion of the trial period.

If an applicant from the Competitive Service is selected, he or she will have to convert to the Excepted Service.

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• Knowledge of and skill in applying employing organizations missions, functions, goals, objectives, work processes, and sources of funding; commonly used budget and/or finance practices, procedures, regulations, precedents, policies, and sources of factual data about budgeting and/or finance matters relevant to assigned tasks, to perform analysis of problems, discover alternative solutions , and to make significant recommendations.
• Knowledge of the USPFO organization, mission, and functions. A thorough understanding of management, organization, and resources utilization and policies and principles.
• Knowledge of state ARNG and its supported organization, mission, functions, and applicable DOD and Federal regulations and rules for application to financial management systems and of transportation entitlements rules and procedures.
• Skill and knowledge to communicate effectively, orally and in writing, to resolve difficult issues and/or problems, to provide advice and assistance on financial management and accounting matters relevant to DTS, to conduct training and briefings, as well as to exercise tact and diplomacy in all contacts with DFAS, PMODTS, major subordinate commands within the state, Directorate staff, and NGB.
• Knowledge of and the ability to use automated system software capabilities (i.e. excel, access) to review, report and process financial data as required.
• Skill and ability to maintain internal control procedures to prevent fraud, waste, and abuse which involve a review through internal checks to ensure compliance.
• Knowledge of military and civilian pay entitlements and allowances, and military and civilian travel entitlements.
• Skill and ability to serve as an expert and consultant to state AG Staff, USPFO and major subordinate Commanders to advise on integrating the function on financial debts, finance regulations, and government credit card regulations.
• Knowledge to resolve problems characterized by their importance and severity of the soldiers debts.

Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required documents

Required Documents

Help

To apply for this position, you must submit a complete Application Package which includes:

Required Documents:

• Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
• Assessment Questionnaire
• Transcripts - if qualifying based on education

Optional Documents:

• Cover Letter
• Related Professional Certificates
• OF 306
• DD214
• SF50 (current or prior federal service, you must submit a copy of your most recent Notification of Personnel Action SF50)
• Performance Appraisal Assessment

Other supporting documents, such as college transcript(s) if qualifying based on education, must be submitted in English. Failure to submit the required documentation will result in automatic disqualification.

Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/ YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may potentially be rendered disqualified and you will no longer be considered for this position. Any and all resumes must be written in your own words.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Help

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13028444

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Natalia Lindgren

Phone 401-557-6109 Email natalia.lindgren.civ@army.mil Address RI USPFO Rhode Island Army National Guard

2841 South County Trail

East Greenwich, RI 02818

US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries Equal Employment Opportunity (EEO) Policy

Financial suitability New employee probationary period

Privacy Act Reasonable accommodation policy

Selective Service Signature and false statements

Social security number request

Required Documents

Help

To apply for this position, you must submit a complete Application Package which includes:

Required Documents:

• Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
• Assessment Questionnaire
• Transcripts - if qualifying based on education

Optional Documents:

• Cover Letter
• Related Professional Certificates
• OF 306
• DD214
• SF50 (current or prior federal service, you must submit a copy of your most recent Notification of Personnel Action SF50)
• Performance Appraisal Assessment

Other supporting documents, such as college transcript(s) if qualifying based on education, must be submitted in English. Failure to submit the required documentation will result in automatic disqualification.

Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/ YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may potentially be rendered disqualified and you will no longer be considered for this position. Any and all resumes must be written in your own words.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Help

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13028444

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Expand Hide how to apply

Agency contact information

Natalia Lindgren

Phone 401-557-6109 Email natalia.lindgren.civ@army.mil Address RI USPFO Rhode Island Army National Guard

2841 South County Trail

East Greenwich, RI 02818

US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Expand Hide next steps

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries Equal Employment Opportunity (EEO) Policy

Financial suitability New employee probationary period

Privacy Act Reasonable accommodation policy

Selective Service Signature and false statements

Social security number request

Army National Guard Units

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!

Persons appointed within their 2-year conditional trial period may be separated when their services are no longer needed. Conversion

from Conditional to Permanent tenure will occur after successful completion of the trial period.

If an applicant from the Competitive Service is selected, he or she will have to convert to the Excepted Service.

Agency contact information

Natalia Lindgren

Phone 401-557-6109 Email natalia.lindgren.civ@army.mil Address RI USPFO Rhode Island Army National Guard

2841 South County Trail

East Greenwich, RI 02818

US

Visit our careers page

Learn more about what its like to work at Army National Guard Units, what the agency does, and about the types of careers this agency offers.

http://www.nationalguard.mil

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR (T32), PD# D1915000 and is part of the RI USPFO Rhode Island Army National Guard. The purpose is to serve as the primary point of contact to the USPFO as the action officer for the Defense Travel System (DTS), with responsibility for carrying out a wide variety of complex processes related to DTS.

Learn more about this agency

Overview

Help

Accepting applications

Location

1 vacancy in the following location:

East Greenwich, RI

No matching locations found.

Work site options

Telework eligible No Remote job No Relocation expenses reimbursed No Salary $69,905 - $90,882 per year Pay scale & grade

GS 9

Promotion potential 9

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule Full-time Travel Required Occasional travel - You may be expected to travel for this position.

Appointment type Permanent

Occupations and job series

• 0503 Financial Clerical And Assistance

Supervisory status No Federal service type This job is in the Excepted Service Represented by a union No

Drug test No Security clearance Secret Financial disclosure required No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number RI-13028444-RIARNG-26-052 Control number 879173600

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