Department Academic Administration Assoc

Posting Details

Posting Details

Job Title Department Academic Administration Assoc Requisition Number RE55315 Working Title Department Name 8G020:Education Curriculum & Instr Work Location Lexington, KY Grade Level 42 Salary Range $17.76-28.43/hour Type of Position Staff Position Time Status Full-Time Required Education

AA

Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies Required Related Experience

4 yrs

Required License/Registration/Certification

None

Physical Requirements

Sitting at a workstation for extended periods of time; lifting/carying light-weight objects; and walking across campus.

Shift

Monday - Friday 8:00AM - 5:00PM; and occasional evenings and weekends based on unit needs.

Job Summary

Help Drive the Success of a Dynamic Academic Department

The University of Kentucky is seeking a Department Academic Administration Associate to provide administrative, operational, and program support within an active academic department.

This role serves as a central resource for faculty, students, staff, and department leadership, helping coordinate daily operations, support academic programs, and ensure the smooth execution of key departmental functions. The successful candidate will play an important role in maintaining efficient processes, supporting compliance requirements, and fostering a well-organized environment that supports teaching, research, and student success.

What You'll Do

• Coordinate daily departmental operations and provide administrative support to department leadership
• Manage calendars, communications, records, and workflow processes
• Support graduate admissions, student records, course scheduling, and academic program activities
• Assist faculty, instructors, staff, and students with administrative, logistical, and operational needs
• Maintain departmental websites, SharePoint sites, Teams channels, listservs, and other communication platforms
• Process travel reimbursements, purchasing requests, and other business-related transactions
• Coordinate departmental records, reports, awards, onboarding activities, and special projects
• Support departmental meetings, events, and program offerings

What You'll Bring

• Strong organizational and administrative skills
• Excellent written and verbal communication abilities
• Attention to detail and ability to manage multiple priorities
• Experience working with databases, reporting tools, and administrative systems
• Strong customer service skills and professional judgment
• Ability to work independently while maintaining effective relationships with stakeholders across the university

Minimum Requirements

• Associate's degree
• 4 years of related experience

What's In It for You

• Meaningful impact: Support the faculty, staff, and students who drive the department's success
• Variety of work: Contribute to academic operations, business processes, student support, and program coordination
• Professional growth: Develop expertise in university systems, policies, and academic administration
• Collaborative environment: Work closely with department leadership and campus partners
• UK's Exceptional Benefits

Why Now?

Strong administrative operations are essential to supporting academic programs, student success, and faculty productivity. As departments continue to balance growing administrative demands, evolving university processes, and increasing coordination across campus, this role provides critical support that keeps key activities running efficiently.

You'll join a department where your organization, initiative, and attention to detail will help create a positive experience for students, faculty, and staff while contributing to the long-term success of the unit.

Skills / Knowledge / Abilities

SAP, Tableau, Microsoft Office Suite, Teams.

Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 08/07/2026 Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Describe a time when you implemented a new process or system that improved office workflow. What was the outcome?

(Open Ended Question)

• • Describe an event you previously planned and coordinated (e.g., guest speakers, conferences, student recruitment) and what part you had in the process.

(Open Ended Question)

• • Please indicate your proficiency level with Microsoft Office.
• A. Beginner - I have limited experience and can perform basic tasks only
• B. Intermediate - I am comfortable using most features and can complete common tasks independently
• C. Advanced - I can use advanced features, troubleshoot problems, and help others
• D. Expert - I have in-depth knowledge, can automate tasks, and provide training or support
• E. Not familiar - I have little to no experience with Microsoft Office

Applicant Documents

Required Documents

• Resume

Optional Documents