Department Administrator - Operations

Position Details

Position Information

Recruitment/Posting Title Department Administrator - Operations Job Category URA-AFT Administrative Department Student Affairs Overview

The School of Nursing is one of eight schools that comprise the Rutgers Biomedical and Health Sciences (RBHS). As part of the RBHS, the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university, which is the state's premier, comprehensive, public institution of higher learning.

Innovative academic offerings include bachelor's, master's, post-master's, DNP, and Ph.D. programs that are preparing nurse leaders of today and tomorrow at campuses located in Newark, New Brunswick, and Blackwood, NJ.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Department Administrator - Operations for the School of Nursing. Under the direction of the Director of Student Affairs Operations, the Department Administrator - Operations provides comprehensive administrative, operational, and project management support to ensure the effective and efficient functioning of departmental activities. The position plays a key role in facilitating services and projects that enhance the student experience while ensuring compliance, operational effectiveness, and the smooth day-to-day management of departmental operations.

Among the key duties of the position are the following:

• Provides high-level administrative support to Directors, including managing confidential communications, coordinating projects, and facilitating operational initiatives.
• Supports budget planning and tracking, processes invoices and purchase requests, and monitors expenditures to ensure compliance with institutional policies.
• Coordinates daily office operations, manages calendars, monitors deadlines, and provides administrative support to contract management and registrar functions.
• Prepares reports, correspondence, meeting materials, and other administrative documents in support of departmental operations.
• Develops and maintains efficient workflows and procedures, and operational processes to enhance departmental effectiveness.
• Serves as a primary point of contact for routine inquiries, assisting contract and registrar staff with email correspondence and coordinating responses to internal and external stakeholders.
• Supports special projects, strategic initiatives, and process improvement efforts as assigned. Maintains departmental records, files, and documentation in accordance with institutional policies and confidentiality requirements.

FLSA Nonexempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in Business Administration, Education, or related field, or an equivalent combination of education and experience demonstrating advanced knowledge of office administration principles and practices and a minimum of two years of administrative support experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Demonstrated reliability, discretion, and professionalism, with the ability to handle sensitive information and maintain confidentiality.
• Ability to work effectively with minimal supervision while exercising sound judgment.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills, interpersonal abilities.
• Proficiency in Microsoft Office applications (i.e., Word, Excel, PowerPoint, and Access) and email and web browser, along with industry-specific software.

Preferred Qualifications

• Knowledge of Student Information Systems (SIS).
• Ability to interpret and apply the school of nursing and Rutgers University policies pertaining to student records and confidentiality, including the Family Educational Rights and Privacy Act (FERPA).
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills, interpersonal abilities.

Equipment Utilized

• Ability and desire to acquire new technical expertise as needed.

Physical Demands and Work Environment

• Standing, sitting, walking, talking and hearing.
• No special vision requirements.
• Ability to lift or exert force up to ten (10) pounds.

Special Conditions

Posting Details

Posting Number 26ST1564 Posting Open Date 08/03/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree in Business Administration, Education, or related field, or an equivalent combination of education and experience demonstrating advanced knowledge of office administration principles and practices and a minimum of two years of administrative support experience?
• Yes
• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)