Department Assistant - General Services

Summary:

Under the direction of the SBHC Manager, the Department Assistant performs a variety of duties related to secretarial support, assistance, and diversified functions at the health center; facilitates communication between staff of the health centers, and hospital; expedites interdepartmental correspondence re: ordering and distributing supplies, equipment, materials, and ensures reporting INFOR activities. Per the Departments Scope of Practice, this position requires providing operational/technical assistance in daily operations to health centers and staff in a manner that demonstrates an understanding of the functional/developmental age of the individuals served. This position requires the full understanding and active participation in fulfilling the Mission of CHRISTUS St. Frances Cabrini Health System. It is expected that the associate demonstrate behavior consistent with the Core Values. The position requires the ability to work independently without direct supervision on site. The associate shall support CHRISTUS’s strategic plan and the goals and direction of their Performance Improvement Plan (PIP).

Responsibilities:

• Performs general secretarial duties to include: Processing mail, ordering and maintaining supplies, typing, filing, photocopying, faxing, coordinating meetings, and transcribing minutes
• Serves as receptionist to the department
• Provides exceptional professional and courteous service to all internal and external customers
• Assist in maintaining the daily operation of the Department
• Assist in data analysis and report trends to management as needed
• Works with little supervision with ability to use critical thinking skills and utilize own judgment in making decisions
• Other duties as assigned

Requirements:

• Proficient in computer programs and office machines. Proficient with ICD-10, Current Procedural Terminology (CPT) coding for billing, knowledgeable of Electronic Medical Records. Excellent written and verbal communication skills.
• Secretarial/Office Manager experience preferred with medical component but not required.
• Current BLS card.

Work Schedule:

5 Days - 8 Hours

Work Type:

Full Time