Department Assistant- John R Marsh

The Department Assistant provides administrative, secretarial, and general office support to department leadership to ensure efficient daily operations. This role supports departmental projects, maintains records, prepares reports, and serves as a key point of contact for internal and external customers.

Key Responsibilities

• Provide administrative and secretarial support to department leadership
• Assist with cyclical deadlines, special projects, and departmental initiatives
• Prepare correspondence, reports, and documentation using word processing and data entry systems
• Maintain electronic and paper files; abstract and compile data from multiple sources
• Schedule meetings, create agendas, take minutes, and coordinate department events
• Compile and distribute daily, monthly, quarterly, and annual reports as needed
• Manage office supplies by anticipating needs and placing orders
• Serve as backup receptionist; answer inquiries, forward messages, and assist customers
• Collaborate with other departments, physicians, and outside healthcare agencies
• Participate as an active and professional member of the department and organization

• High School Diploma required (commercial/business coursework preferred)
• Secretarial school training preferred

• Previous general office experience preferred
• Experience with Microsoft Windows, Word, Excel, and Access (or equivalent) required

• Strong typing, filing, and proofreading skills
• Excellent organizational and time-management abilities
• Ability to prioritize tasks and meet deadlines
• Willingness and ability to learn healthcare and internal computer systems
• Effective written and verbal communication skills

• Health, Dental, and Vision Insurance
  Coverage begins on the first of the month following your hire date.
• Life Insurance & Disability Coverage
  Includes company-paid life insurance, as well as short- and long-term disability benefits to provide peace of mind.
• Paid Time Off (PTO)
  A generous PTO program designed to help you recharge and maintain a healthy work-life balance.
• 401(k) Retirement Plan
  Benefit from a robust company match to support your long-term financial goals.
• Education Assistance & Tuition Reimbursement
  Support for your continued learning and career growth.
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
  Options to save pre-tax dollars for eligible healthcare and dependent care expenses.
• Shift Differential Pay
  Team members working evening, night, or weekend shifts may be eligible for additional pay.