Sign upLog in

Department Coordinator - Corporate Training

Kirkwood Community College

Cedar Rapids, IA

Apply
JOB DETAILS
SALARY
SKILLS
Administrative Skills, Billing, Budgeting, Business Administration, Catering Services, Coaching, Continuous Improvement, Contract Creation, Customer Support/Service, Detail Oriented, Document Management, Email Management/Administration, Executive Assistant Skills , Financial Aid, Financial Services, Manage Agenda, Materials Analysis, Materials Testing, Materials Tracking, Meeting Minutes, Onboarding, Order Management, Organizational Skills, Payroll Administration, Plan Meetings, Product Support, Project/Program Management, Proposal Development, Reconciliation, Reimbursement, Sales Management, Salesforce.com, Scholarship, Statement of Work (SOW), Strategic Planning, Team Player, Time Management, Training Program, Training/Teaching, Training/Teaching Materials
LOCATION
Cedar Rapids, IA
POSTED
1 day ago
Salary: $52,161.00 Annually
Location : Main Campus, 6301 Kirkwood Blvd SW, Cedar Rapids, IA
Job Type: Full-Time Board-Approved
Job Number: 02838
Division: Continuing Ed/Training Svcs
Department: Continuing Ed/Training Svcs
Opening Date: 05/19/2026

JOB GOAL:
To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:

The Continuing Education division supports a Department Coordinator role within the Corporate Training department. This role is responsible for coordination and administrative support to the Corporate Training Director, and tasks as assigned for the Corporate Training team. This position requires strong customer service orientation, professional administrative assistance ability, and attention to detail. A degree of independent judgment, adaptability, and cooperation with other college employees and departments is expected. The individual must possess the ability to work as a member of a team. Will perform related work as required.
The typical work schedule will be Monday through Friday from 8 am to 5 pm.

UNIVERSAL CORE COMPETENCIES:
  • Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
  • Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
  • Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
  • Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
  • Lead- regardless of title, through positive influence.
DUTIES/RESPONSIBILITIES:
  • Oversee the day-to-day needs of the Director of Corporate Training, including but not limited to scheduling, correspondence, logistical assistance, reconciling expenses, and project implementation
  • Support Corporate Training products by managing sales tracking, material preparation, and sending email notifications to attendees for upcoming sessions
  • Serve as backup support for the Executive Administrative Assistant, Financial Program Manager, and Building Coordinators, including responsibilities related to instructor invoices, LOA and SOW coordination, part-time payroll processing, meeting coordination, budget approvals, agenda development and meeting notes, and administrative assistance for business liaisons as needed.
  • Management of Corporate Training email and general phone line
  • Collection and management of Corporate Training documents and data that are accessible for team members
  • Build classes in Lumens software system for products and update class IDs through programs such as Salesforce and additional Informational sheets
  • Collect processing invoices for products (including catering and independent instructors)
  • Manage supply ordering and inventory for products and department as needed
  • Coordinate product support activities for Corporate Training programs, including certificate preparation, binder assembly, product registration, print materials, and participant evaluations.
  • Process part-time instructor payroll as well as independent contractor invoices. Process all other requests for reimbursement including materials and supplies.
  • Create coaching registrations, certificates, correspondence, instructional materials, and mailing labels
  • Oversee Corporate Training opportunities, including class creation, salesforce systems, onboarding, conference assistance, proposal development, and contract preparation. Develops instructor contracts and letters of agreement and prepares class packets, materials, and training handouts.
  • Support implementation of inclement weather policies and procedures through timely communication and coordination efforts
  • Assist with expense coding and budget updates
  • Additional duties as assigned that will support the Corporate Training Team
PERFORMANCE EXPECTATIONS:
  • Represent the college in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve
  • Enthusiastic, self-motivated, and energetic individual with the ability to meet and deal effectively and courteously with students, instructors and clients
  • Work efficiently and effectively in an atmosphere of frequent interruptions
  • Thorough knowledge of general office procedures, systems and equipment
  • Ability to deal positively and effectively with high pressure deadlines
  • Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned:

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:
Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

MINIMUM QUALIFICATIONS:
  • High school diploma or equivalency required. Any combination of clerical and/or post-high school training equivalent to three years of full-time experience OR an appropriate associate degree.
EEO AA/STATEMENT:
It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness, 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404,319-398-5572, , or the Director of the Office for Civil Rights U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, Telephone:(312) 730-1560 Facsimile: (312) 730-1576, TDD 800-877-8339 Email: .

WHY KIRKWOOD:Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.

Review of applications will continue until the position is filled.
Kirkwood offers a wide range of employee benefits. Read more about them !
01

Do you have a high school diploma or equivalency with any combination of clerical and/or post-high school training equivalent to three years of full-time experience OR an appropriate associate degree?
  • Yes
  • No

Required Question

About the Company

K

Kirkwood Community College

Resume Resources

Free Resume TemplatesFree Resume Builder