Dept of Psychology Executive Office and Administrative Specialist

About the Job

This is a 10-month, full time continuing AFSCME staff position. Bargaining unit consideration begins on August 5, 2026 and ends on August 12, 2026.

Work Environment: In-Person

The Executive Office and Administrative Specialist for the Department of Psychology in the College of Education and Human Service Professions (CEHSP) serves as the first point-of contact and assists with day-to-day operations for the department. The position also serves as the Graduate Program Coordinator for the Master of Arts in Psychological Science (MAPS) program. The position supports the work of faculty, Department Head, and Director of Graduate Studies. The Office/Administration Supervisor provides direct supervision of this position.

Job Responsibilities:

• Undergraduate Programs (5%)

• Provide administrative support ·

• Data management and tracking

• Maintain student records and facilitate completion of key forms

• Graduate Programs (65%)

• Assist the Director of Graduate Studies (DGS)

• Correspond with prospective students about academic programs and admission requirements

• Advise applicants to graduate program on completing application materials; provide information on application status

• Coordinate the admissions process

• Guide students through program, college, and university policies and procedures

• Track and review student degree clearance and coordinate with DGS, faculty advisor, and Graduate Student Services & Progress (GSSP)

• Schedule program meetings and take minutes

• Create marketing materials, coordinate advertising, and host recruitment events

• Generate data reports based on program needs (e.g., awards/fellowships, student progress reviews, graduating with honors, GPA, time limits, degree plans)

• Department and Department Head Support (15%)

• Provide administrative and logistical support for department, program, and governance meetings

• Provide administrative support for the Department Head

• Update and maintain departmental web pages

• Update signage and directories for departmental offices

• Order and maintain records of keys

• Facilitate work orders with Facilities Management

• Schedule and coordinate meetings, and prepare and distribute accurate meeting minutes. Draft and prepare departmental correspondence

• Assist with event planning

• Office Management (15%)

• Answers questions about the department from in-person visitors, by telephone, and via email

• Facilitate equipment checkout

• Provide first-level technical support for department faculty

• Purchase office supplies

• Supervise student employees

• Maintain departmental bulletin boards and display cases

• Handle departmental mail

• Design, maintain and update department websites and social media

• Other duties as assigned

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Qualifications

Required Qualifications:

• High School Diploma/GED or at least four years of related office experience. Training/education may be substituted for some of the years of experience.

Computer experience required.

• Experience working with G Suite (e.g., Gmail, Google Calendar, Drive)
• Strong written and oral communication skills

Preferred Qualifications:

• Demonstrated ability to take initiative and work independently
• Demonstrated ability to work effectively and collaboratively within groups
• Demonstrated ability to prioritize tasks and meet deadlines
• Experience working with Microsoft Excel and Word

Pay and Benefits

Pay Range: $24.33 per hour - $25.79 per hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the

time, the initial pay may not reach the maximum of the range. This approach ensures

that compensation reflects the value and unique contributions of each candidate while

maintaining equity within our organization. As part of our commitment to fair and

equitable compensation, please be aware that the salary offered to incoming candidates

will be based on their individual credentials and experience.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Please include a resume and cover letter to be considered.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Reports "Americas Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMDs many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.