Deputy Chief Financial Officer

Deputy Chief Financial Officer

County of Dare, NC

About the Position

Performs difficult administrative work assisting with managing and participating in the daily operations of the department, supervising accounting, accounts payable, fixed assets, purchasing and payroll functions; assisting with budget preparation; assisting with audit process and compliance filings; serving as backup to the Chief Financial Officer (CFO) in their absence; maintaining files and records, preparing reports, and completing related work as apparent or assigned. Work is performed under the general direction of the CFO. Departmental supervision is exercised over all personnel within the department.

The Deputy Chief Financial Officer is an expert in governmental accounting standards and state compliance and filing requirements, including the use of federal and state restricted funds. This position is an administrator of the County's financial system and responsible the general ledger. They serve as a technical resource to the department, designing and supervising the work that supports efficient operating processes with appropriate internal controls - providing the basis for the annual audit and compliance filings at highest standard. (The County has received a Certificate of Achievement from the GFOA for the last 30+ years.) This position is also a resource for the Tyler Munis system for which the County is a reference site.

Job Duties

Operational & General Accounting

• Supervises a staff of technical positions and establishes daily priorities for the operation of the accounting functions and activities for the department including: accounting, accounts payable, fixed assets, procurement and payroll.
• Defines the work processes of the team, including daily, weekly, monthly, quarterly and annual processes necessary to provide the finance, accounting, and reporting functions of the County.
• Maintains the chart of accounts and general ledger system; reviews and/or enters journal entries and adjusts and corrections as needed.
• Munis administrator, maintaining and evolving processes to ensure modules and other systems interface appropriately with the general ledger. Imports, posts, runs reports and reconciles data from other systems and financial system modules.
• Partners with the CFO to maintain and evolve internal control processes, including the review of account reconciliations and supporting schedule; defines and supervises the work of the internal audit function.
• Leads equipment financings for the County; from RFP, through bid evaluation, to final closing.
• Interprets and enforces current fiscal policies and practices for the department; provides input on financial policy changes and financial system changes.
• Communicates with and advises department heads and other departmental staff on budget, expenditure, and other issues.
• Completes the preaudit function.
• Monitors funds in the operating account; transfers funds as needed between various County accounts; transfers funds for debt service and other payments.
• Partners with CFO to ensure appropriate liquidity and in planning investments.
• Reviews financial data for accuracy of reporting; gathers and organizes data for preparation of various reports.

Financial and Compliance Reporting

• A lead on the annual external audit including GAGAS Yellow Book, Federal Uniform Guidance and State Single Audit Act standards.
• Composes sections of the Annual Comprehensive Financial Report (ACFR) including the combing and governmental statements and the Schedule of Federal and State Awards.
• Reviews and compiles audited financial information from component units; this may include providing guidance to the component units during their engagement (e.g., DCAA)
• Completes the Annual Financial Information Report (AFIR).
• Supports departments in the use of, accounting for, and reporting on restricted grants and funds. This may include the preparation and filing of grant reports.
• Prepares ad hoc and routine reports to review financial transactions - revenues and expenditures, evaluate discrepancies, and support County financial forecasts and models.
• Prepares other compliance filings and surveys as required.
• Budget and Financial Planning
• Maintains the fiscal year budget and post budget amendments in both Munis and ClearGov;
• Administrator of the ClearGov Operating Budget submission; reviews all budget requests and prepares summary for manager review
• Manages the underlying personnel budget and partners with the CFO, HR and manager in FTE decisions and modeling.
• Reviews available funding sources and directs departments in their uses; reviews and/or creates budget amendments for approval by the Board of Commissioners.
• Participates in and in preparing for committee meetings (e.g., Audit)

Other Duties

• Serves on the Dare County Public Facilities Corporation Board
• Assumes responsibility for all CFO activities in their absence.
• Maintains appropriate credentials and training.
• Performs other assigned duties.

Position Qualifications

• Thorough knowledge of governmental accounting and budgeting principles, rules, and regulations.
• Thorough knowledge of accounting terminology, methods, procedures and equipment.
• Thorough knowledge of principles and procedures of financial record keeping and reporting.
• General knowledge of and ability to operate personal computers, associated hardware, software including word processing and spreadsheets and peripheral equipment.
• Ability to understand and follow oral and written directions.
• Ability to establish and follow work procedures.
• Ability to post accounts and to perform mathematical computations with speed and accuracy.
• Ability to understand and apply laws and established policies to the maintenance of financial records.
• Ability to prepare complete and accurate reports from various accounting data.
• Ability to establish and maintain effective working relationships with associates, elected officials, attorneys, contractors, engineers, vendors, auditors, and the public.

Education, Experience and Supplemental Information

• Bachelor's degree in related field. Master's degree preferred.
• Five to seven (5-7) years of experience in related field or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• CPA credentials with governmental accounting standards and related compliance filings or equivalent experience.
• Experience with Muni and/or ClearGov preferred.
• Valid driver's license.