Deputy Chief of Administration

Deputy Chief of Administration

Salary

$13,244.01 - $16,098.19 Monthly

Location

Victorville, CA

Job Type

Full-Time

Job Number

2026-062

Department

Fire

Opening Date

09/28/2026

Closing Date

10/12/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Summary

Under the direction of the Fire Chief, the Deputy Chief of Administration directs, manages, supervises, and coordinates the activities and administration of assigned areas within the Fire Department, including but not limited to financial oversight, budget development and fiscal management, grant administration, Office of Emergency Services (OES) and strike team program management, fire prevention, community risk reduction (CRR), arson investigation, emergency management, and departmental program and policy development; coordinates assigned activities with appropriate staff, other departments, and outside agencies; provides highly responsible and complex administrative support to the Fire Chief; and performs related duties as required.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following:

• Recommends within department policy appropriate service levels.
• Recommends and administers policies and procedures.
• Plans, directs, coordinates, and reviews the work plan for assigned staff.
• Meets with staff to identify and resolve problems.
• Participates in the selection, evaluation, and discipline of assigned staff.
• Establishes replacement schedules for equipment, vehicles, and property.
• Participates in facilities planning for the Fire Department.
• Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services.
• Presents reports to various commissions, committees, and boards.
• Participates in the development and administration of the annual budget.
• Monitors and approves expenditures and implements adjustments.
• Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures.
• Identifies opportunities and makes recommendations for improvement.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Evaluates daily activity locally, regionally, and statewide for impact on local resource distribution and concentration.
• May respond to emergency incidents as needed or requested.
• Assumes the role and responsibilities of the Fire Chief in that individual's absence.
• Assists the Fire Chief with proper management of mutual and automatic aid agreements.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner.
• Identifies and reports findings and takes necessary corrective action.
• Reviews, edits, finalizes, and maintains regular quality improvement appraisals and performance indicators of department programs.
• Conducts a variety of organizational and operational studies and investigations.
• Stays informed of new trends and innovations in the field of fire prevention, fire investigation, suppression, training, and management.
• Recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Represents the Fire Department to other City departments, elected officials, and outside agencies.
• Explains and supports Fire Department programs, policies, and activities.
• Drafts, maintains, and updates the City's Emergency Operations Plan (EOP), Continuity of Operations Plan (COOP) and related emergency plans; ensures compliance with applicable federal, state, and local laws and guidance.
• Coordinates preparedness initiatives and training exercises. Plans, designs, and conducts emergency drills and tabletop exercises (e.g., evacuations, lockdowns, earthquake scenarios) consistent with best practices; prepare After-Action Reports and Improvement Plans.
• Ensures readiness of primary and alternate Emergency Operations Center (EOC), including equipment, technology, supplies, forms, logs, and procedures; coordinate staff training on EOC systems.
• Maintains communications and warning systems, contact lists, resource inventories, and training records for staff, volunteers, Community Emergency Response Team (CERT) members, and partners.
• Establish and oversee the City's Community Emergency Response Team (CERT) program.
• Provides administrative oversight and program management for the Fire Department's emergency management and disaster preparedness program.
• Performs other duties of a similar nature and level as assigned.
• Safely operate City vehicles and equipment.

Minimum Qualifications

Education, Training and Experience Guidelines:

Bachelor's Degree in Fire Science, Fire Administration, Public Administration, or a related field and seven (7) years of increasingly responsible experience in an agency providing a full range of urban fire protection services and the delivery of Emergency Medical Services, including three (3) years of management and administrative responsibility at the level of Battalion Chief. A master's degree is highly desirable.

License and Certification Requirements:

• Must possess a minimum of a valid California Class "C" driver's license upon hire and maintain throughout the length of employment with the City of Victorville.

• The City reasonably expects driving to be one (1) of the job functions for the position, and, and the City reasonably believes that using an alternative form of transportation would not be comparable in travel time or cost to the City

• California State Fire Marshal Chief Officer Certification is required.

• Current California certification as an EMT- B or National Registry EMT is required.

Knowledge of:

• Applicable local, state, and federal laws, rules, and regulations
• Supervisory principles, practices, and techniques
• Project management principles and practices
• Program development and administration principles
• Principles and practices of training methods and instructional techniques
• Modern and complex principles and practices of firefighting
• Operations, services, and activities of a modern firefighting prevention and suppression program
• Fire Investigation techniques and practices
• Mechanical, chemical, and related characteristics for a wide variety of flammable and explosive materials and hazardous substances
• Modern fire loss and fire prevention principles, methods, and practices
• Budgeting principles
• Financial accounting principles and financing techniques
• Contract management and administration principles
• Positive and effective customer service principles
• Technology implementation
• Public policy development and implementation processes
• Principles of personnel administration
• Wireless and geographic information systems
• Statistical theory and crime reporting software/methods
• Community relations principles
• Research methods
• Modern office methods, practices, procedures, and equipment, including software and database programs
• Systems master planning, design, development, and facility and building construction
• Property acquisition procedures, including grant writing and administration, solicitation of donations, and alternative funding sources
• Organization and department policies, operations, standards, and general office procedures and protocols
• Emergency incident management, specifically the Incident Command System (ICS)
• Emergency management concepts including Standardized Emergency Management System (SEMS), National Incident Management System (NIMS), Incident Command System (ICS), and Emergency Operations Plan (EOP) development; Homeland Security Exercise and Exercise Program (HSEEP) exercise design; EOC operations and public alert/warning systems.
• Emergency and non-emergency medical service delivery and program management
• Management of commercial, industrial, multi-story, and vegetation fires
• Public speaking skills
• English usage, spelling, grammar, punctuation, and basic mathematical principles

Skill and Ability to:

• Develop, implement, and interpret goals, objectives, policies, procedures, and work standards to ensure the provision of effective and efficient public safety services
• Analyze complex problems, evaluate alternatives, and make sound recommendations related to program activities
• Plan, organize, assign, supervise, review, and evaluate the activities of program areas within the Fire Department
• Understand and act in accordance with the City and Fire Department policies, procedures, and rules; interpret and apply policies, procedures, and rules to assigned personnel
• Learn the geographic layout of the City and the surrounding areas and the location of various fire suppression utilities
• Conduct oneself at all times in an ethical, professional, and respectful manner
• Manage situations requiring diplomacy, fairness, firmness, and sound judgement
• Perform competently in dynamic, highly stressful situations
• Command Fire Department staff
• Operate vehicles, equipment, and radios
• Oversee, direct, and coordinate the work of lower-level staff
• Select, supervise, train, and evaluate staff
• Effectively work with contractors and manage contract agreements
• Analyze problems and identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Define problems, establish facts, and draw valid conclusions
• Meet and deal tactfully and effectively with the public in all types of situations
• Collect, analyze, evaluate, and deliver clear and concise data
• React quickly and calmly in all types of emergency situations
• Interpret and apply Federal, State, and Local policies, laws, and regulations
• Demonstrate an awareness and appreciation of the cultural diversity of the community
• Communicate clearly and effectively, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work, including City and other government officials, community groups, and the general public
• Apply safe work practices

Physical Demands & Working Environment

(Must be performed with or without reasonable accommodations)

• This position works primarily in an indoor office environment but also outdoors in the field with exposure to weather conditions such as wind, heat, cold, and rain
• Incumbents must be physically able to perform strenuous and hazardous tasks under emergency conditions
• Responds to major fire alarms and emergency situations, as needed
• Protective clothing helmets, gloves, boots, etc., are required while responding to emergency calls
• Positions in this class typically require balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions with or without reasonable accommodation
• Medium Work: Exerting 20 to 50 pounds of force occasionally (up to 1/3 of workday), and/or 10 to 25 pounds of force frequently (1/3 to 2/3 of workday), and/or greater than negligible up to 10 pounds of force constantly (2/3 or more of workday) to move objects. Physical Demand requirements are in excess of those for Light Work
• Incumbents must be able to pass the medical examination required of fire personnel
• Incumbents must be able to see and hear in the normal range with or without correction and communicate verbally and in written form with great facility and must be able to be understood

Incumbents may be required to respond to emergencies after regular working hours and on weekends and must be willing to work an irregular schedule, which may include weekends, holidays, evenings, and/or varying hours

SALARY: Employees typically start at Step 1 of the established salary range for their classification. Salary ranges are subject to the Citys approved salary schedule and applicable salary adjustments. Part-time employees are generally hired at an hourly rate and are not eligible for City benefits or merit-based salary increases.

VACATION: Paid vacation is earned by full-time, non-represented employees based on years of full-time City of Victorville service:

• 0-5 years: 80 hours annually
• 6-10 years: 120 hours annually
• 11-15 years: 160 hours annually
• 16+ years: 200 hours annually

Vacation is accrued each pay period. Employees may accumulate vacation up to the applicable maximum accrual, which ranges from 160 to 400 hours, depending on years of service.

SICK LEAVE: Full-time, non-represented employees accrue 96 hours of paid sick leave annually. Part-time employees are eligible for up to 40 hours of paid sick leave, subject to applicable eligibility requirements.

HOLIDAYS: Eligible full-time employees receive 14 paid holidays per year, consisting of 13 designated holidays plus one floating holiday. The floating holiday may be taken after six months of service. Employees required to work on an approved holiday may be eligible for premium holiday pay at one-and-one-half times their regular rate of pay, subject to applicable eligibility and scheduling provisions.

MEDICAL/DENTAL/VISION INSURANCE: Medical, dental, and vision coverage is available to full-time employees and their eligible dependents. Effective July 1, 2026, the City provides a $1,200 monthly fringe benefit toward medical, dental, and vision coverage. Employees enrolled in medical coverage who have qualifying out-of-pocket premium costs may also be eligible for a City subsidy of 50% of the total out-of-pocket cost, up to an additional $1,200 per month, subject to applicable provisions. Employees who waive City medical coverage may receive a maximum cash benefit of $400 per month. The waiver benefit may be used toward dental and vision coverage, with any remaining balance available for a flexible spending account or taxable income, subject to applicable rules.

FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSAs) are available for pre-tax health care and dependent day-care expenses. The City pays the monthly administrative fee associated with the accounts.

DEFERRED COMPENSATION - 457 PLAN: Full-time employees may voluntarily participate in a City-approved 457 Deferred Compensation Plan, including Roth contribution options. Eligible employees may contribute up to the applicable annual IRS limit, with additional catch-up contributions available to eligible employees.

LIFE INSURANCE: The City provides employer-paid group term life insurance and accidental death and dismemberment (AD&D) coverage for full-time employees. Coverage is equal to one times the employees annual salary, up to a maximum of $250,000. Employees may elect additional supplemental life and AD&D coverage at their own expense.

RETIREMENT - CALPERS: The City participates in the California Public Employees Retirement System (CalPERS). Retirement formulas depend on membership status and employee classification.

Miscellaneous Employees:

• Classic Members: 2.5% @ 55; employee contribution of 8%
• PEPRA/New Members: 2.0% @ 62; employee contribution is one-half of the total normal cost

Safety Employees:

• Classic Members: 2.0% @ 50; employee contribution of 9%
• PEPRA/New Members: 2.7% @ 57; employee contribution is one-half of the total normal cost

The City does not participate in Social Security. Employees hired after April 1, 1986 contribute 1.45% of base salary as a matching contribution for Medicare coverage.

RETIREE MEDICAL BENEFITS: Eligible City retirees may receive a City contribution toward retiree medical insurance based on years of service. For employees hired prior to July 1, 2024, the City contribution begins at eight years of service and ranges from 25% to 100% based on years of service. For employees hired on or after July 1, 2024, eligibility begins at 15 years of service, with the City contribution ranging from 50% to 100% based on years of service. Eligible retirees must have been enrolled in the Citys medical coverage for at least 12 consecutive months immediately prior to retirement.

SHORT-TERM DISABILITY: Short-Term Disability (STD) is an employee-paid, post-tax benefit. Benefits may begin after a seven-day waiting period and continue for up to 13 weeks for a qualifying illness or injury. STD provides 60% of weekly base pay, with a maximum benefit of $1,600 per week. Part-time employees are not eligible for STD.

LONG-TERM DISABILITY: Long-Term Disability (LTD) is a City-paid benefit for eligible full-time employees. Coverage begins after 90 days of disability and provides 66.67% of monthly salary, subject to a maximum benefit of $5,000 per month.

EMPLOYEE ASSISTANCE PROGRAM: The City provides a confidential Employee Assistance Program (EAP) for full-time employees and eligible dependents, including counseling and support services for personal, family, and work-related concerns.

LEAVE BENEFITS: Eligible employees may receive additional leave benefits, including:

• Paid Parental Leave: Up to four weeks of paid maternity, paternity, or adoption leave for eligible non-represented full-time and part-time employees. Paid Parental Leave is compensated at 60% of weekly earnings and is coordinated with applicable sick and/or vacation leave.
• Bereavement Leave: Non-represented full-time employees may receive up to 80 hours of paid bereavement leave per occurrence. Part-time employees may receive up to 56 hours per occurrence, based on applicable provisions.
• Reproductive Loss Leave: Employees who have been employed by the City for at least 30 days may receive up to five days of unpaid reproductive loss leave following a qualifying reproductive loss. Available paid leave may be used during this period.

TUITION REIMBURSEMENT: Eligible full-time and part-time, non-represented regular employees may receive tuition reimbursement after one year of full-time service. Courses and schools must be approved in advance and generally must be job-related and toward a related degree. Eligible educational expenses may be reimbursed up to $5,000 for full-time, $2,500 for part-time, per fiscal year, subject to applicable requirements.

BILINGUAL PAY: Full-time and part-time employees who demonstrate proficiency in a qualified foreign language and meet the Citys testing requirements may receive $50 per month in bilingual pay, subject to Department Head recommendation and departmental need. Spanish is currently the qualified language.

STABILITY PAY: Non-represented employees may receive annual stability pay after 10 years of City service, based on the following schedule:

• 10-14 years: $500 annually
• 15-19 years: $1,000 annually
• 20+ years: $1,500 annually

ADDITIONAL PAY & STIPENDS: Eligible employees may receive additional compensation or stipends for qualifying assignments and job duties, including:

• Weekend differential: 5% additional pay for qualifying weekend hours.
• Standby pay: $300 per week or $42.86 per day for eligible employees.
• Cell phone/technology stipends: Available for certain positions based on job requirements.
• Vehicle stipends: Available for certain positions requiring use of a personal vehicle.
• Uniform and safety shoe reimbursement: Available to eligible employees based on position requirements.

BENEFITS DISCLAIMER: The benefits summarized above are intended as an overview and are not a complete description of all benefits available to City employees. Benefits are subject to applicable laws, City resolutions, policies, plan documents, eligibility requirements, and may be amended or changed by the City.

01

Do you possess a bachelor's degree in Fire Science, Fire Administration, Public Administration, or a closely related field? (MUST ATTACH PROOF)

• Yes
• No

02

Do you have (7) years of increasingly responsible experience in an agency providing a full range of urban fire protection services and the delivery of Emergency Medical Services, including three (3) years of management and administrative responsibility at the level of Battalion Chief.

• Yes
• No

03

Do you possess a valid California drivers license?

• Yes
• No

04

Do you possess a California State Fire Marshal Chief Officer Certificate? (MUST ATTACH PROOF)

• Yes
• No

05

Do you possess a California certification as an EMT-B or National Registry EMT? (MUST ATTACH PROOF)

• Yes
• No

Required Question

Employer City of Victorville