Deputy City Clerk II
Salary
$60,736.00 - $73,486.40 Annually
Location
City of San Diego, CA
Job Type
Varies by Position
Job Number
MA-T12028-202607
Business Area
1152 - City Clerk
Opening Date
07/03/2026
Closing Date
7/20/2026 11:59 PM Pacific
JOB INFORMATION
See NOTES below for future wage increases and/or additional compensation opportunities.
Deputy City Clerk II positions supervise subordinate staff in the preparation, distribution, scanning and uploading of City Council docket and land use hearings items; compose docket items; prepare notices for City Council meetings and public hearings; retrieve, review and disseminate information from City files and records, and other source documents (e.g., San Diego City Charter, Municipal Code, Administrative Regulations, California Brown Act); process documents generated from Council actions; review and prepare land use and street work items; maintain computer data bases; work closely with other departments and outside applicants on land use projects; maintain City manuals; generate and post materials according to the Brown Act; scan and upload late-arriving materials related to legislative hearings; conduct research on requests from the public, other City Departments, Mayor and City Council Offices; conduct appropriate, timely distribution of public correspondence; process Public Records Act and intra-agency research requests and land use appeal items as appropriate; prepare correspondence; assist with the Passport Acceptance Facility, or assist with public outreach and/or clerical duties as part of the departments monthly Naturalization Ceremony Passport Fairs; and perform other duties as assigned.
Deputy City Clerk II positions assigned as Passport Acceptance Agents supervise subordinate staff in the processing of passport applications, taking and printing of passport photographs, and creation and mailing of daily transmittals; provide timely and accurate information to the public regarding federal requirements; oversee work flow in the Passport Acceptance Facility; maintain equipment and supplies for passport services; gather and maintain records and statistics regarding customers, revenue and expenses; review, compose and prepare informational materials regarding passport services (both print and web-based); prepare correspondence; work closely with City, U.S. Department of State and U.S. Citizenship & Immigration Services personnel as appropriate on passport-related matters; track progress of goals for the section; and perform other duties as assigned.
NOTES:
Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases:
3.5% effective 7/1/27
2% effective 7/1/28
2% effective 1/1/29
Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
Per Code of Federal Regulations 51.22(c) Deputy City Clerk II positions assigned as Passport Acceptance Agents must be a U.S. citizen or a U.S. non-citizen national, age 18 or older, free of any federal or state felony conviction, free of any misdemeanor conviction for crimes involving moral turpitude or breach of trust, including but not limited to embezzlement, identity theft, misappropriation, document fraud, drug offense, or dishonesty in carrying out a responsibility involving public trust.
Some Deputy City Clerk II positions assigned as Passport Acceptance Agents MUST pass an annual federal examination.
MINIMUM REQUIREMENTS
You must meet the following requirements on the date you apply, unless otherwise indicated.
EXPERIENCE: Three years of full-time clerical experience researching, retrieving and disseminating complex information from manuals, records, files and other source documents; processing passport applications; reviewing and preparing items for inclusion in a regularly published legislative docket; coordinating land use or street work public hearing items and legal notices; or processing documents for legally mandated filings and proceedings to include municipal elections, lobbyist registrations and campaign disclosures.
NOTE:
LICENSE: A valid California Class C Driver License may be required at the time of hire.
REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):
Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.
SCREENING PROCESS
Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.
SUPPLEMENTAL INFORMATION
PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation. All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.
City employees may be eligible to participate in a benefit program including holidays, vacations, savings and retirement plans, health programs, and other benefits.
Eligible City employees initially hired or assuming office on or after July 10, 2021, with the exception of Police Recruits participating in the City's Police Academy, will participate in the City's Defined Benefit Plan administered by the San Diego City Employees' Retirement System (SDCERS).
Benefits may change due to employer-employee contract negotiations.
Flexible Benefits Plan Options for Employees Represented by Municipal Employees Associate (MEA) or review the Benefits Summary for MEA Employees.
01
I understand that failure to respond to the following questions in the spaces provided may result in the rejection of my application. In addition, I may miss out on employment opportunities. Résumés are NOT reviewed for assessing the minimum requirements, qualifications will be determined from the answers provided to the supplemental questions.
02
Are you a current or former City of San Diego government/municipal employee?
03
If you have previously worked or are currently working for the City of San Diego, please enter your PERNR.
04
The minimum age for this job is 18, unless you are 17 and a high school graduate. Do you meet the minimum age requirements for this job?
05
How many years of full-time clerical experience do you have researching, retrieving and disseminating complex information from manuals, records and files; and other source documents; processing passport applications; reviewing and preparing items for inclusion in a regularly published legislative docket; coordinating land use or street work public hearing items and legal notices; or processing documents for legally mandated filings and proceedings to include municipal elections, lobbyist registrations and campaign disclosures?
06
Indicate in which of the following areas you have full-time clerical experience.
07
Describe your full-time clerical experience in the following areas: a. Researching, retrieving and disseminating complex information from manuals, records and files, and other source documents; b. processing passport applications; c. reviewing and preparing items for inclusion in a regularly published legislative docket; d. coordinating land use or street work public hearing items and legal notices; e. processing documents for legally mandated filings and proceedings to include municipal elections, lobbyist registrations and campaign disclosures. For each area, specify from which employer the experience was gained, your title, level of responsibility, percent of time spent on each area and the total length of your experience. If you do not have any experience in a specific area, write "None."
Required Question
Employer City of San Diego
Address 1200 3rd Ave., Suite 300, MS 51P
San Diego, California, 92101
Phone (619) 236-6400
(619) 236-6358
Website http://www.sandiego.gov/empopp/