Deputy City Clerk

Deputy City Clerk

Salary

$5,995.00 - $8,066.00 Monthly

Location

City of Palm Springs (City Hall), CA

Job Type

Full Time - Regular

Job Number

City Clerk - 0726

Department

City Clerk

Opening Date

07/07/2026

Closing Date

7/21/2026 4:00 PM Pacific

• Description
• Benefits
• Questions

Position Summary

The City of Palm Springs is excited to announce the opportunity for the position of Deputy City Clerk!

Salary Note: Although the full salary range for this position is provided, appointments are made at the range minimum.

THE CITY: Palm Springs, located in the Coachella Valley, is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters. With a wide range of attractions and events, there's always something fun for everyone in the family. To see the exciting things going on visit the Engage Palm Springs website. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported. To view our recent Human Rights Campaign, visit the Municipal Equity Index website.

THE POSITION: This position is a member of the Office of the City Clerk and is responsible for planning, directing, and coordinating the maintenance of official City documents, insurance tracking and centralized coordination of conflicts of interest code; assisting in the implementation of the Citys departmental records management program; and assisting the City Clerk in fulfilling legal requirements of applicable codes and regulations.

Examples of Essential and General Responsibilities

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Plans, directs and coordinates the maintenance of all City documents to include ordinances, resolutions, contracts, and meeting minutes.
• Provides exemplary customer service to all individuals by demonstrating a willingness to be attentive, understanding, responsive, fair, courteous and respectful, and to actively participate in maintaining a positive customer service environment.
• Certifies copies of City documents and records.
• Assists in preparation, compliance, and implementation of retention and destruction schedules according to legal mandates and government codes.
• Serves as a records management resource liaison to City departments.
• Analyzes and evaluates technology relative to records management.
• Administers storage, location, and retrieval of inactive documents and monitors the work of record consultants.
• Administers insurance tracking of contracts.
• Provides centralized coordination of required conflicts of interest code records and filings.
• Assists in the development of enhanced technology in all program areas of the City Clerks Department.
• Assist with general department organization, maintain office supplies, and support functions as necessary.
• Assist with communication and distribution of election materials to County Registrar Office.
• Performs related organization duties and responsibilities as required.

Minimum and Preferred Requirements

Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.

Experience:

Three (3) years of increasingly responsible analytical clerical experience in a City Clerks Office, municipal government or other public agency with emphasis on records management is required. (Public sector agency includes State, County, School, or City Government, Law Enforcement, or other Public Sector Agency.)

Training:

• High School Diploma or equivalent education is required.
• Specialized records management training including the indexing, retention, retrieval and destruction of optical images is preferred.
• Records management training is preferred.
• Direct customer contact experience working with public is preferred.

License or Certificates:

• Possession of, or ability to obtain, an appropriate, valid California drivers license with a satisfactory driving record is required. (A driving record may be deemed unsatisfactory for any of the following reasons: three or more moving violations or reportable accidents within the last three years; conviction of driving under the influence within the last five years.)
• Designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks is preferred.

Special Requirements:

• Must successfully complete a pre-employment background investigation, fingerprints, and physical.

• Must be willing and able to work various hours, including early mornings, evenings, weekends, and holidays.

Working Conditions:

The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

This position works in an office environment; exposure to computer screens and may require maintaining physical condition necessary for walking, standing, sitting for prolonged periods: communicate in person and by telephone; use standard computer and operations equipment; ability to exert light to moderate physical effort which may include stretching, squatting, climbing lifting and carrying.

Application and Exam Information

A completed application, resume, cover letter, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.

Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications.

Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.

The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview.

Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.

Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.

For more information on completing your application materials click here.

If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:

The City of Palm Springs

3200 East Tahquitz Canyon Way

Palm Springs, CA 92262

www.palmspringsca.gov

760-323-8215

Applications must be received by 4:00pm, July 21, 2026 in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.

The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of Palm Springs provides a comprehensive benefit program for employees including:

• Medical, Dental, & Vision Insurance
• Retiree Health Savings Plan
• Life Insurance
• Long Term Disability Plan
• Employee paid Supplemental Insurance Programs
• Employee paid Deferred Compensation Program
• Employee Assistance Program
• Tuition Reimbursement Program
• Retirement Plan through California Public Employees Retirement System (CalPERS)
• Benefit program details vary by work unit and bargaining contracts. Click here to view additional information and bargaining unit contracts.
• The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution for all regular positions.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and may be used to further evaluate your experience and education to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from the information included in the Work Experience and Education sections of your application?

• Yes
• No

02

Do you have the required High School Diploma or equivalent education?

• Yes
• No

03

Do you have possession of and ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record?

• Yes, I have possession of and ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record
• No, but I am able to obtain and have the ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record by the time of appointment
• No

04

Do you have the required three (3) years of increasingly responsible analytical clerical experience in a City Clerks Office, municipal government, or other public service agency?

• Yes
• No

05

Please indicate the type(s) of public sector agency(s) where you have gained the increasingly responsible analytical clerical experience. Check all that apply.

• City Government
• County Government
• State Government
• School District
• Law Enforcement
• Special District
• I Have No Public Sector Experience

06

How many years of increasingly responsible analytical clerical experience in a City Clerks Office, municipal government, or other public service agency do you have?

• Less than 3 years
• Between 3 and 5 years
• More than 5 years
• None

07

Please describe your experience performing analytical clerical duties in a City Clerks Office, municipal government, or other public service agency and list where you gained that experience? Note: Entering "N/A" or "See resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

08

Do you have the preferred specialized records management training including indexing, retention, retrieval, and destruction of optical images?

• Yes
• No

09

Please describe your specialized records management training including the indexing, retention, retrieval and destruction of optical images, and list where you gained that experience. Note: Entering "N/A" or "See resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

10

Do you have the preferred direct customer contact experience working with public?

• Yes
• No

11

Please describe your direct customer contact experience working with the public and list where you gained that experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

12

Do you have the prefered experience working with any of the following software systems? Select all that apply.

• Tyler Munis
• JustFOIA
• NetFile
• Laserfiche
• None

13

Please describe your knowledge and experience working with the software system(s) you selected in question #12, and list where you gained that experience. Note: Entering "N/A" or "See resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

14

Do you have the preferred designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks?

• Yes
• No

15

Select one box that most identifies your proficiency in using Microsoft Outlook.

• No Experience
• Basic: creating Emails, attaching files, making and changing appointments, customizing the ribbon, working with reminders, moving messages between folders, creating signatures, searching for and flagging messages
• Intermediate: previewing attachments, categorizing messages, printing calendars, using quick parts, creating meeting invitations, using the different views, taking meeting notes, inserting online pictures, setting a default signature, using groups
• Advanced: setting up recurring meetings, adding and removing columns, working with notes, working with hyperlinks, creating templates, archiving messages, creating rules, assigning tasks
• Expert: exporting calendars, adding and changing time zones, attaching email messages to other messages, using spelling and grammar check, specifying default fonts, setting delayed delivery options, encrypting messages, using smart lookup feature, setting permissions, creating tasks without opening Outlook

16

Select one box that most identifies your proficiency using Microsoft Excel.

• No Experience
• Basic; data entry; input data to create simple reports; using and creating simple formulas; inserting rows/columns; deletlng rows/columns
• Intermediate; using complex formulas; using macros; creating spreadsheets/worksheets; freezing/unfreezing panes; hiding/unhiding data; etc.
• Advanced; creating macros; creating complex spreadsheets; extracting data from multiple sources and worksheets; creating charts and graphs; etc.

17

Are you willing and able to work various shifts including early mornings, evenings, weekends and holidays?

• Yes
• No

18

Have you attached the required resume and cover letter to your application? Please note, applications submitted without a cover letter and resume will be deemed as incomplete and will not receive further consideration.

• Yes
• No

Required Question

Employer City of Palm Springs

Address 3200 East Tahquitz Canyon Way

Palm Springs, California, 92262

Phone 760-323-8215

Website http://www.palmspringsca.gov