DEPUTY CITY CLERK (PROMOTIONAL)

DEPUTY CITY CLERK (PROMOTIONAL)

Salary

$58,848.00 - $84,300.00 Annually

Location

City of West Covina, CA

Job Type

Full Time

Job Number

2026-029

Department

City Clerks Office

Opening Date

07/29/2026

Closing Date

8/5/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

PROMOTIONAL ONLY

This position is open to City of West Covina employees only.

Candidates who are not current City employees will not be considered.

Job Summary:

Under general supervision, assists the City Clerk and Assistant City Clerk with professional, technical, and administrative duties; conducts research, special surveys, studies, and analysis. Acts on behalf of the City Clerk and Assistant City Clerk in his or her absence. Performs related duties as required.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

Essential Job Functions

• Responsible for the processing of all City Council related documents, including resolutions, ordinances, minutes, contracts/agreements and Capital Improvement Projects (CIP) projects.
• Assists with the file maintenance indexing, and retention of minutes, resolutions, ordinances, agreements and other official City documents.
• Responsible for processing appropriate City documents for recordation with the County Recorder and maintaining the original recorded documents upon return to the City.
• Responsible for the publication of all adopted ordinances, public hearing notices, and bid notices as prescribed by law.
• Maintains the Citys Municipal Code by forwarding ordinances to the publishing company and distributing the quarterly supplements.
• Prepares the City Council agenda and packets for the City Council meetings.
• Processes claims against the City, subpoenas, and Public Records Act requests.
• Responsible for the processing of Statements of Economic Interest for designated employees and commissioners pursuant to the Political Reform Act.
• Compiles, researches, and organizes data and information and prepares reports. Provides general information to City Councilmembers, employees, and the public regarding City policies and procedures, the Municipal Code, and other related areas.
• Assists with the conduction of municipal elections.
• Attends City Council meetings, and other City meetings in the absence of the City Clerk; executes documents in the absence of the City Clerk.
• Conducts bid openings.
• Administers Oaths of Office.
• Maintains personnel, payroll, equipment, activity, and other departmental procedural records.
• Drives to off-site city buildings and other locations as required.

Typical Qualifications

Knowledge, Skills, and Abilities:

Knowledge of:

Principles, practices, and techniques related to the functions of the City Clerks Office, including public records management, document imaging, and agenda preparation; applicable federal and state laws and regulations, such as the Political Reform Act, the Brown Act, and the Public Records Act; and research methods, procedures, and analysis techniques.

Skills:

Keyboarding (typing) skills at a minimum of 50 words per minute. Proficiency in operating standard office equipment and using personal computer software programs as required.

Ability to:

Prepare reports and communicate effectively both orally and in writing; perform a multitude of tasks and be able to work independently with minimal supervision; and supervise staff.

Education and Experience Guidelines:

Qualifying for consideration in the selection process will be based on the description listed above under Knowledge, Skills, and Abilities, along with a combination of the Education and Experience requirements described below.

Education:

Associate of Arts Degree, or equivalent from an accredited college or university, or specialized coursework in business administration or a related field.

Experience:

Three (3) years of increasingly responsible clerical experience involving public contact. Experience working for a city or other governmental agency is highly desirable.

Physical Requirements:

This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and keyboard use. It also requires the physical abilities necessary to read, write and communicate effectively in a standard work environment, without the need for extraordinary physical strength or special physical qualifications.

Other / Special Requirements:

License/Certification:

Possession of a valid California Class C drivers license and a satisfactory driving record is required. Certification or the ability to obtain a Certified Municipal Clerk (CMC) through the International Institute of Municipal Clerks (IIMC) is highly desired.

Supplemental Information

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.

ADA Accommodation: The City will provide reasonable accommodation for qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodation with the employer.

The following benefits are offered to permanent fulltime employees only. For part-time employment benefits, the City does not offer any medical, vision or dental benefits for part-time and Limited Service employees. Such employees may elect - voluntary - to participate in such plans, pending payment of full premium as determined by the City. Additionally, part-time and Limited Service employees do not hold recognized bargaining rights and not eligible for bargained benefits, including administrative leave, vacation pay, sick hours accumulation (with exception of one hour of paid sick leave for every 30 hours of paid employment), life insurance, bereavement and tuition reimbursement.

EMPLOYEE BENEFITS - CONFIDENTIAL EMPLOYEES

Effective 07/01/17, in Accordance with Successor Memorandum Of Understanding

HOLIDAYS- 6 fixed holidays per year, plus 36 hours of Floating Holiday leave hours. Effective 01/01/2019, Floating Holiday Leave shall be increased from 36 hours to 40 hours per calendar year. In addition, City Hall is closed from December 24 through January 1 each year.

VACATION- All full-time employees accrue 80 vacation hours per year, and at five years, they receive 120 hours.

SICK LEAVE- Eight hours per month accrued by full-time employees for sick leave. There is unlimited accumulation, and the City has an annual payoff plan for unused sick leave, plus a payoff plan upon termination.

HEALTH INSURANCE - Effective July 1, 2018, The Citys contribution to medical premiums for all new unit employees hired on or after July 1, 2018, shall be capped in accordance with the following schedule:

Single: $550/month 2-Party: $950/month Family: $1,250/month

Employees covered by a health insurance plan outside of the Citys plan will receive $300/month.

Employees hired on or prior to June 30, 2018, receive a City contribution up to the corresponding Los Angeles Region Kaiser rate per month (Employee only, Employee plus one, or Employee plus 2 or more (family) towards health coverage through the Public Employees Retirement Systems (PERS).

DENTAL PROGRAM- The City contributes up to $62.23 per month towards premiums. A dental program is offered to all employees at group rates.

VISION PLAN - City-paid vision plan for employees only. An employee may enroll eligible dependents at his/her cost.

LIFE INSURANCE - The City provides a life insurance benefit that provides protection for the employee at a minimum amount of $50,000 or one time (1 X) the annual salary up to $100,000. A post retirement benefit of $500 is also provided.

LONG-TERM DISABILITY PLAN - The City covers the entire cost for this premium and pays up to a maximum of $5,000 per month.

STATE DISABILITY INSURANCE -Employee pays premium.

RETIREMENT - The employee pays the full employee contribution to the California Public Employees Retirement System (PERS). The PERS retirement plan is 2% at 62 formula for "New" PERS members and 2% at 60 for "Classic" PERS members. Options include single highest year, military buyback service credit and service credit for unused sick leave. The City does not participate in Social Security.

RETIREMENT HEALTH SAVINGS PLAN - A $100 City and $25 employee contribution made per month toward a retiree health savings plan.

TUITION REIMBURSEMENT - The City provides a tuition reimbursement program ($1,130 per fiscal year) for all regular full-time employees for continuing job-related education.

BEREAVEMENT LEAVE - Up to 40 hours per occurrence may be granted.

DEFERRED COMPENSATION - Deferred Compensation is provided in the amount of $100/month.

BILINGUAL ALLOWANCE - Eligible employees receive $100 per month upon successful completion of bilingual examination.

SECTION 125 - The City has established a program consistent with Section 125 of the IRS Code, which enables employees to voluntarily use pre-tax earnings for medical, dental, and dependent care expenses.

EMPLOYEE ASSISTANCE PROGRAM - The City provides EAP services to full-time employees and their eligible dependents.

THE CITY - West Covina is a city of approximately 110,500 residents, located 20 miles east of Los Angeles, with easy accessibility via freeway to beach and mountain resorts and many other major retail, recreational, educational, and cultural facilities. Acknowledged as the "Headquarters City of the East San Gabriel Valley," Wk (MHN).

est Covina prides itself on the quality of living it offers.

The City utilizes the council-manager form of government, and employs 340 full-time employees, with an operating budget of approximately $64 million.

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

01

Are you a current employee at the City of West Covina?

• Yes
• No

02

Do you have at least three (3) years of increasingly responsible clerical experience involving public contact?

• Yes
• No

03

Do you possess an Associate of Arts degree, equivalent coursework, or specialized training in business administration or a related field?

• Yes
• No

04

Are you able and willing to attend evening City Council meetings and other official meetings as required?

• Yes
• No

05

Do you possess a valid California Class C driver's license, or can you obtain one by the time of hire?

• Yes
• No

Required Question

Employer City of West Covina

Address 1444 W. Garvey Avenue South

West Covina, California, 91790

Website http://westcovina.org