Deputy Clerk: Clerk Office

The incumbent serves as a Deputy Clerk and is responsible for the filing of new suits/accounting dept.

Duties:

• Completes scanning of new suits and documents filed with Madison County Courts into the Odyssey system.
• Completes scanning of previously filed suits and documents with Madison County Courts into the Odyssey system.
• Maintains files of all process papers issued by the Court and prepares, types, and files summonses, warrants, court notices for servicing by the Sheriff, or mails, posts, and cross-indexes all documents.
• Copies, distributes, and maintains files for various court proceedings, including divorces, protective orders, mental health cases, adoptions, and change-of-venue cases.
• Collects fees, drafts, and issues receipts for payment by computer, maintains a daily record of fees received, prepares a daily cash report for the bookkeeping division, and posts garnishment checks.
• Assist attorneys, other agencies and jurisdictions, and members of the public in locating case files, as needed. `
• Answers phone calls, greets office visitors, determines the nature of the call, responds to inquiries, and/or routes callers to the appropriate person or department.
• Assists other Court Clerks in various departments with duties as required.
• Sorts and distributes daily mail to courts and processes certified mail.
• Completes other related duties as assigned by the Clerk.

Requirements:

• High school diploma or equivalent
• Preferred candidates will possess at least three (3) years' experience in a law office position.
• Working knowledge of standard office procedures and routines, and ability to operate standard office equipment, such as a calculator, copier, scanner, and computer.
• Ability to apply appropriate methods and procedures to assure proper completion of assigned tasks;
• Working knowledge of the basic principles and methods of bookkeeping, grammar, spelling, and punctuation.
• Ability to deal with co-workers and the public in a professional, courteous, effective, and tactful manner.