Deputy Clerk - Dockets

Title: Deputy Clerk - Dockets

State Role Title: Deputy Clerk

Hiring Range: $52,500.00

Pay Band: UG

Agency: Supreme Court

Location: Court of Appeals

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Docketing Deputy Clerk is responsible for all aspects of calendaring and maintaining dockets for the Court for either three-judge panel dockets or en banc dockets. This also includes maintaining all necessary audio-visual equipment and applications used for conducting remote dockets of the Court.


Essential Duties & Responsibilities –


The duties of this position include:

· Determines cases that are ready to be assigned to the Court’s dockets through application of analytical methods and tools available for this purpose.

· Prepares records, pleadings, and other documents to be sent to members of the Court; prepares supporting documents in assigning cases, such as memos, e-mails, and reports; prepares dockets for each panel/en banc session; prepares scheduling notices to be sent to counsel or parties participating in an argument before the Court; corresponds with judges and judicial staff regarding dockets and scheduling matters.

· Submits dockets for posting on the Court’s website; edits and prepares audio recordings and/or videos to be submitted for posting on the Court’s website.

· Maintains and develops direct contacts in the various localities used by the Court for in-person sessions; acts as a point of contact on behalf of the Court with counsel and the public regarding all docketing matters.

· Maintains case management entries and updates involving all aspects of docketing and scheduling.

· Performs other duties as assigned by the Clerk.

Minimum Qualifications

Applicants must be a college graduate. Experience working in a court or law office is highly desirable but not essential. Applicants must possess an excellent knowledge of Microsoft Word, Adobe, Microsoft Outlook and related computer programs. Previous experience with Microsoft Teams is preferred. Applicants must have experience dealing with a high volume of work under time constraints, as well as be able to multi-task. Applicant’s work history should include working well with colleagues and the public. The best candidates will have a background of prompt and accurate completion of assignments, will be capable of prioritizing numerous tasks, are reliable, organized, detail-oriented, self-reliant, confident, and conscientious.

Additional Considerations

State application, resume, and cover letter are required. State application must be fully completed. Applicants must apply online.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Te'Aria Bennett

Phone: No Calls

Email: Humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.